Project Management

What is a request for proposal (RFP)?

-A document outlining the type of service needed, the type and number of references needed, the number of employees to be trained, the date by which training should be completed and the date which proposals should be received.

What are the 7 attributes that help define a project?

1. Clear objective 2. Interdependent activities 3. Resources 4. Specific time frame or finite life span 5. unique or one time endeavor 6. Project sponsor or customer 7. A degree of uncertainty

What are the 4 steps of project selection?

1. Develop a set of criteria 2. list assumptions 3. gather data and info from each project 4. Evaluate each project against the criteria

What are the 11 steps to the project management process?

1. Establish project objective 2. Define project scope 3. Create work breakdown structure 4. Assign responsibility 5. Define specific activities 6. Sequence activities 7. estimate activity resources 8. estimate activity duration 9. develop project schedule 10. estimate activity cost 11. determine budget

What does the baseline plan include?

1. Perform the work 2. monitor and control progress 3. control changes

What 14 elements are included in the request for proposal?

1. project objective 2. Statement of work (SOW) 3. customer requirements 4. deliverables 5. acceptance criteria 6. customer supplied items 7. approvals required by customer 8. type of contract customer intends to use 9. payment terms the customer agrees to use 10. required schedule 11. instructions for format and content of the contractor proposal 12. due date 13. evaluation criteria 14.funds customer has available to spend for project

What are the 17 elements of a project charter?

1. project title 2. purpose 3. description 4. objective 5. success criteria or expected benefits 6. funding 7. major deliverables 8. acceptance criteria 9. milestone 10. key assumptions 11.constraints 12.major risks 13. approval requirements 14. project manager 15. reporting requirements 16. sponsor designee 17. approval signature and date

What are interdependent activities?

Activities that need to be carried out in a sequence of order.

What is project scope?

All the work that must be done to produce all the projects deliverables.

What is a degree of uncertainty?

Before a project is started a plan is prepared base on certain assumptions and estimates.

What are the 4 stages of the project life cycle?

Initiating, planning, performing, and closing

What are milestones?

Milestones are required steps in a support process.

What are project stakeholders?

People or groups that can exert influence over the project and affect results

What are the 8 project constraints?

Scope, quality, schedule, budget, resources, risks, customer satisfaction, stakeholder support

what is a project budget?

The amount the customer/sponsor has agreed to spend

what is a project proposal?

a document that includes the proposed approach, schedule, and budget for meeting the projects requirements

What is a project charter?

a project initiation document that summarizes key conditions and parameters

What is a project?

an endeavor to accomplish a specific objective through a unique set of interrelated activities and the effective utilization of resources.

what is evaluation criteria?

criteria that a customer will use to evaluate contractors in order to select one for the project

What is the planning phase?

defining the projects scope, resources, schedule and budget.

what are project objectives?

includes any ration background information about the project to help contractors

what is a stakeholders engagement?

individuals involved in a project such as a customer/sponsor

what is project selection?

involves evaluating potential projects and decides which projects should move forward

what is a stakeholder register?

list that includes key contact information

what is soliciting project proposals?

once RFP is prepared the customer makes it available to relevant contractors

What is project management?

planning, organizing, coordinating, leading, and controlling resources to accomplish the projects objective.

what are project risks?

possible malfunctions

What is the closing phase?

project evaluations

What is the performing phase?

project plan is executed and activities are carried out.

What is the initiating phase?

projects are identified and selected

What does a sponsor do?

provides necessary funds to accomplish the project.

What is project identification?

recognize needs, problems or opportunity

What is the issue log?

should be created of specific issues or concerns that stakeholders identify so that project team addresses it

what are project deliverables?

tangible items that contractors will provide during the project

What is the project quality?

the quality requested by buyer or the best quality

What are the project resources?

whats needed to perform the projects activities

What is a project schedule?

when each activity should start and finish