Word Intro Chapter
Mini toolbar
Collection of common commands for selected cells.
View-only link
A hyperlink used when sharing a file with others that allows users to only view or download a shared file.
Ribbon
Bar that appears at the top of an Office file window and displays available commands.
Folders
A Windows feature used to store and organize files in a specific location.
Ribbon Display Options
A button in the upper-right corner of an Office application window that controls how the Ribbon displays. The options include Auto-hide Ribbon, Show Tabs, and Show Tabs and Commands.
Zoom
Change file display size.
Edit link
A hyperlink used when sharing a file with others that allows users to edit the shared file.
Quick access
(Windows File Explorer) The area at the top of the Navigation pane in a File Explorer window that displays folders or locations on a computer so users can quickly access these item. Users can pin folders or locations on a computer to the Quick access area of a File Explorer window.
Search Using Cortana
1. Click the Cortana search area on the Taskbar to open the Cortana pane (Figure Intro-17). Figure Intro-17 Cortana search area on the Taskbar If the Cortana search area is not on the Taskbar, click the Start button, right-click Cortana in the list of apps, and select Pin to taskbar. 2. Type keywords for your search in the Type here to search area at the bottom of the Cortana pane. You can also click the microphone icon and speak to enter keywords as the search. Content from your computer, the internet, and the Microsoft Store displays in the Cortana pane (Figure Intro-18). Figure Intro-18 Use Cortana to search your computer, the internet, and the Microsoft Store The search results are grouped into categories such as Best match, Photos, Search suggestions, Store, and Places. These categories vary depending on the search results. 3. Click a result in the Cortana pane to view a file, search the internet, or view apps in the Microsoft Store. The buttons at the top of the Cortana pane filter your search by Apps, Documents, Email, and web. The More button displays a drop-down list of additional filter options. 4. Click the Menu button at the top left to display other content options in the Cortana pane (see Figure Intro-18). The other content options are Home, Notebook, and Devices.
Customize the Quick Access Toolbar
1. Click the Customize Quick Access Toolbar drop-down list on the right edge of the Quick Access toolbar (Figure Intro-86). Figure Intro-86 Add a command to the Quick Access toolbar 2. Select a command to add to the Quick Access toolbar. The command displays on the Quick Access toolbar. Items on the Customize Quick Access Toolbar drop-down list with a check display on the Quick Access toolbar. Select a checked item to remove it from the Quick Access toolbar. 3. Add a command that is not listed on the Customize Quick Access Toolbar by clicking the Customize Quick Access Toolbar drop-down list and selecting More Commands. The Word Options dialog box opens with the Customize the Quick Access Toolbar area displayed (Figure Intro-87). Figure Intro-87 Customize the Quick Access toolbar in the Word Options dialog box 4. Click the Customize Quick Access Toolbar drop-down list on the right and select For all documents or the current document. If you select For all documents, the change is made to the Quick Access toolbar for all documents you open in Word. If you select the current document, the change is made to the Quick Access toolbar in that document only. 5. Select the command to add from the alphabetic list of commands on the left and click the Add button. If you can't find a command, click the Choose commands from drop-down list and select All Commands. The list on the right contains the commands that display on the Quick Access toolbar. 6. Rearrange commands on the Quick Access toolbar by selecting a command in the list on the right and clicking the Move Up or Move Down button. 7. Click OK to close the Word Options dialog box
Move or Copy a File or Folder
1. Click the File Explorer on the Taskbar or click the Start button and select File Explorer to open a File Explorer window. 2. Select a file or folder to move or copy. Press the Ctrl key or the Shift key to select multiple files or folders. 3. Click the Home tab in the File Explorer window. 4. Click the Move to or Copy to button [Organize group] and select the location where you want to move or copy the file or folder (Figure Intro-100). Figure Intro-100 Move or copy a selected file or folder If the folder is not available, select Choose location to open the Move Items or Copy Items dialog box. To use keyboard shortcuts, press Ctrl+X to cut the file or folder or Ctrl+C to copy the file or folder from its original location, go to the desired new location, and press Ctrl+V to paste it. To use the drag-and-drop method to move a file or folder, select the file or folder and drag and drop to the new location. To use the drag-and-drop method to copy a file or folder, press the Ctrl key, select the file or folder, and drag and drop to the new location.
Rename a File or Folder
1. Click the File Explorer on the Taskbar or click the Start button and select File Explorer to open a File Explorer window. 2. Select the file or folder you want to rename. 3. Click the Rename button [Home tab, Organize group] (see Figure Intro-100). 4. Type the new name of the file or folder and press Enter.
Create a Windows Folder
1. Click the File Explorer on the Taskbar or click the Start button and select File Explorer to open a File Explorer window. Your folders and computer locations display on the left in the Navigation pane. 2. Select the location in the Navigation pane where you want to create a new folder. 3. Click the Home tab and click the New folder button [New group]. A new folder is created (Figure Intro-99). Figure Intro-99 Create a new Windows folder The New Folder button is also on the Quick Access toolbar in the File Explorer window. 4. Type the name of the new folder and press Enter.
View and Modify Document Properties
1. Click the File tab and click Info (if not already selected). The document properties display on the right (Figure Intro-66). Figure Intro-66 Document properties 2. Click the text box area of a field that can be edited and type your custom document property information. 3. Click the Show All Properties link at the bottom to display additional document properties. Click Show Fewer Properties to collapse the list and display fewer properties. This link toggles between Show All Properties and Show Fewer Properties. 4. Click the Back arrow to return to the file.
Open a File from the Backstage View
1. Click the File tab from within an open Office application to display the Backstage view. 2. Click Open on the left to display the Open area on the Backstage view (Figure Intro-46). Figure Intro-46 Open area on the Backstage view 3. Click the Browse button to open the Open dialog box. Alternatively, select a file to open from the list of Recent files on the right of the Open area on the Backstage view. 4. Select a location from the Folder list on the left. 5. Select the file to open and click the Open button. If the file opens in Protected View, click the Enable Editing button to enable you to edit the file.
Create a New File from the Backstage View
1. Click the File tab to display the Backstage view. 2. Select New on the left to display the New area (Figure Intro-38). Figure Intro-38 New area on the Backstage view in Excel 3. Click Blank [file type] to open a new blank file or select a template or theme to use. The new file displays a generic file name (Document1, Book1, or Presentation1). You can name and save this file later. When you are creating a new Access database, you are prompted to name the new file when you create it.
Create a New Folder When Saving a File
1. Click the File tab to display the Backstage view. 2. Select Save As on the left to display the Save As area. 3. Click Browse to open the Save As dialog box. 4. Select a location to save the file from the Folder list on the left. 5. Click the New Folder button to create a new folder (Figure Intro-42). Figure Intro-42 Create a new folder 6. Type a name for the new folder and press Enter.
Save as a Different File Name
1. Click the File tab to display the Backstage view. 2. Select Save As on the left to display the Save As area. 3. Click the Browse button to open the Save As dialog box (see Figure Intro-42). 4. Select a location to save the file from the Folder list on the left. 5. Type a new name for the file in the File name area. 6. Click Save to close the dialog box and save the file.
Extract a Zipped (Compressed) Folder
1. Select the zipped folder to extract. 2. Click the Compressed Folder Tools tab. 3. Click the Extract all button (Figure Intro-103). The Extract Compressed (Zipped) Folders dialog box opens (Figure Intro-104). Figure Intro-103 Extract files from a zipped folder Figure Intro-104 Extract Compressed (Zipped) Folders dialog box 4. Click Extract to extract the folder. Both the extracted folder and the zipped folder display. If you check the Show extracted files when complete check box, the extracted folder will open after extracting.
Save a File
1. Click the File tab to display the Backstage view. 2. Select Save or Save As on the left to display the Save As area (Figure Intro-39). Figure Intro-39 Save As area on the Backstage view in Excel If the file has not already been saved, clicking Save or Save As takes you to the Save As area on the Backstage view. 3. Click the Browse button to open the Save As dialog box (Figure Intro-40). Figure Intro-40a Save This File dialog box Figure Intro-40 Save As dialog box Alternatively, type the file name in the Enter file name here text box and click Save. To change the save location, click the More options link to open the Save As dialog box or select a save location at the left (OneDrive or This PC) and select a folder from the list of folders (see Figure Intro-39). 4. Select a location to save the file in the Folder list on the left. 5. Type a name for the file in the File name area. By default, Office selects the file type, but you can change the file type from the Save as type drop-down list. 6. Click Save to close the dialog box and save the file. When saving a new document, pressing Ctrl+S or clicking the Save button on the Quick Access toolbar opens the Save this file dialog box (Figure Intro-40a). Click More Options to open the Save As dialog box
Customize the Start Menu
1. Click the Start button to open the Start menu. 2. Move an app tile on the Start menu by clicking and dragging the app tile to a new location. The other app tiles shuffle to accommodate the placement of the moved app tile. 3. Remove an app tile from the Start menu by right-clicking the app tile and selecting Unpin from Start from the context menu (Figure Intro-6). Figure Intro-6 Unpin an app from the Start menu The app tile is removed from the right side of the Start menu, but the program or task is not removed from your computer. 4. Pin an app tile to the Start menu by right-clicking the app in the alphabetic listing of apps in the Start menu and selecting Pin to Start (Figure Intro-7). Figure Intro-7 Pin an app to the Start menu Drag the newly added app tile to the desired location on the Start menu. 5. Resize an app tile by right-clicking the app tile, selecting Resize, and selecting Small, Medium, Wide, or Large. Some apps only have Small, Medium, and Wide size options. 6. Turn on or off the live tile option by right-clicking the app tile, selecting More, and selecting Turn Live Tile on or Turn Live Tile off. Live tile displays rotating graphics and options on the app tile. When this option is turned off, the name of the app displays on the tile. 7. Uninstall an app by right-clicking the app you want to uninstall and selecting Uninstall. Unlike the unpin option, this option uninstalls the program from your computer, not just your Start menu. The Uninstall option is not available for some pre-installed Microsoft Windows apps. 8. Resize the Start menu by clicking and dragging the top or right edge of the Start menu. 9. Customize Start menu settings by clicking the Start button, selecting Settings button (Figure Intro-8) to open the Settings window, clicking the Personalization button, and clicking the Start option at the left (Figure Intro-9).
Use Task View
1. Click the Task View button on the Taskbar (Figure Intro-19). Figure Intro-19 Task View button on the Taskbar All open apps and windows display on the desktop (Figure Intro-20). Figure Intro-20 Task View with open apps and windows displayed on the desktop 2. Select the app or window to open or close. Click a tile to open an app. The app opens and Task View closes. Click the X in the upper-right corner of an app to close an app. Task View remains open when you close an app. 3. Scroll down to view tasks from previous days.
Add an App from the Microsoft Store
1. Click the start button to open the start menu 2. Click the microsoft store button and click the apps tab 3. Search for and select an app 4. Click the get, buy, or free trial button to install the app 5. Click launch to open the app
Use SnapAssist
1. Click the title bar of an open window. 2. Drag it to the left or right edge of the computer screen and release the pointer. The window snaps to the side of the screen and fills half of the computer screen (see Figure Intro-63). The other open windows and apps display as tiles on the opposite side. If you use a touch-screen computer, press and hold the title bar of an open window and drag to either side of the computer screen. 3. Select a tile of an open window or app to fill the other half of the screen.
Delete Files and Folders
1. Open a File Explorer window and select the file or folder you want to delete. You can select multiple files and folders to delete at the same time. 2. Click the Delete drop-down arrow [Home tab, Organize group] to display the list of delete options (Figure Intro-101). Figure Intro-101 Delete selected folder The default action when you click the Delete button (not the drop-down arrow) is Recycle. 3. Delete a file by selecting Recycle, which moves it to the Recycle Bin. Recycle deletes the item(s) and moves it (them) to the Recycle Bin. When you Recycle an item, you are not prompted to confirm the deletion. To change the default setting, select Show recycle confirmation from the Delete drop-down list. A confirmation dialog box displays each time you delete or recycle an item. 4. Delete a file permanently by clicking the Delete drop-down arrow and selecting Permanently delete. A confirmation dialog box opens. Click Yes to confirm the deletion. Permanently delete deletes the item(s) from your computer.
Customize OneDrive Settings
1. Open a File Explorer window using one of the following methods: Click the Start button and select the File Explorer button. Click the File Explorer button on the Taskbar (if available). Right-click the Start button and select File Explorer. 2. Right-click the OneDrive folder in the Navigation pane of the File Explorer window and select Settings to open the Microsoft OneDrive dialog box. Alternatively, right-click the OneDrive icon (if available) in the System Tray (right side of the Taskbar) and select Settings. 3. Click the Account tab and click the Choose folders button to open the Sync your OneDrive files to this PC dialog box (Figure Intro-14). Figure Intro-14 Customize OneDrive folders to sync to your computer Check the Sync all files and folders in OneDrive box to sync all files and folders to your computer. You can also select only those folders to sync in the Or sync only these folders area by selecting or deselecting the check boxes. Use this option to save storage space on your computer. 4. Click OK to close the Sync your OneDrive files to this PC dialog box and click OK to close the Microsoft OneDrive dialog box.
Create a Zipped (Compressed) Folder
1. Open a File Explorer window. 2. Select the file(s) and/or folder(s) you want to zip (compress). 3. Click the Zip button [Share tab, Send group] (Figure Intro-102). A zipped folder is created. Figure Intro-102 Create a zipped folder The default name of the zipped folder is the name of the first item you selected to zip. 4. Type a name for the zipped folder and press Enter. Alternatively, press Enter to accept the default name. The icon for a zipped folder looks similar to the icon for a folder except it has a vertical zipper down the middle of the folder.
View Your Office 365 Product Information
1. Open an Office application and open a blank or existing file if necessary. 2. Click the File tab to open the Backstage view. 3. Click Account at the left to display User Information and Product Information. The Product Information area displays the Office 365 product installed on your computer (Figure Intro-25). Figure Intro-25 Product Information displayed in the Account area on the Backstage view The About [Application] area displays the version, build, and update channel. The Version number indicates the year and month of the most recent update. For example, "Version 1808" means 2018 and the eighth month (August). 4. Click the Update Options button to select an update option: Update Now, Disable Updates, View Updates, or About Updates. Click the Update Now button to manually check for Office 365 updates. 5. Click the What's New button to view the new features included in the most recent Office 365 updates for your update channel. 6. Close the Back arrow to close the Backstage view and return to the file.
Use the Office Start Page
1. Open an Office application from the Start page or Taskbar. 2. Open a file listed in the Recent area on the left side of the Start menu by clicking the file name. The file opens in the working area of the Office application. The Recent area on the left side of the Start page displays recently used and pinned files. 3. Open a new blank file by clicking the Blank [file type] tile (Blank workbook, Blank document, etc.) to the right of the Recent area (see Figure Intro-31). You can also press the Esc key to exit the Start page and open a new blank file. 4. Open an existing file that is not listed in the Recent area by clicking the Open Other [file type] link (Figure Intro-32). The Open area on the Backstage view displays. Figure Intro-32 Open Other Workbooks link on the Start page Click the Browse button to open the Open dialog box where you can locate and open a file. Select a different location (OneDrive or This PC) and select a file to open. 5. Open a template by clicking a template file on the right or searching for a template. Search for a template by typing keywords in the Search area on the Start page. Click a link to one of the categories below the Search area to display templates in that category. 6. Pin a frequently used file to the Start page by clicking the pin icon (see Figure Intro-31). The pin icon is on the right side of items listed in the Recent area and at the bottom right of templates displayed in the Templates area (to the right of the Recent area). Pinned files display at the top of the Recent area.
Open a File from the Start Page
1. Open an Office application to display the Start page. 2. Select a file to open in the Recent area on the left (Figure Intro-44). Figure Intro-44 Open a Recent file from the Start page If you select a file in the Recent area that has been renamed, moved, or is on a storage device not connected to the computer, you receive an error message. 3. Alternatively, click Open Other [file type] (for example, Open Other Presentations) to display the Open area of the Backstage view (see Figure Intro-44). Click the Browse button to open the Open dialog box (Figure Intro-45). Figure Intro-45 Open dialog box Select a location from the Folder list on the left. Select the file to open and click the Open button. If the file opens in Protected View, click the Enable Editing button to enable you to edit the file.
Create a New File from the Start Page
1. Open an Office application. The Start page displays when the application opens (Figure Intro-37). Figure Intro-37 Start page in Excel 2. Click Blank [file type] to open a new file. The new file displays a generic file name (for example, Document1, Book1, or Presentation1). You can rename and save this file later. When creating a new Access database, you are prompted to name the new file when you create it. A variety of templates (and themes in PowerPoint only) display on the Start page, and you can search for additional online templates and themes using the Search text box at the top of the Start page
Create an Office Online File
1. Open an internet browser Window, navigate to the OneDrive web site (www.onedrive.live.com), and log in to OneDrive. If you are not already logged in to OneDrive, use the following steps. Click the Sign in button, type your Microsoft account email address, and click Next. Type your Microsoft account password and click Sign in to open your OneDrive page. 2. Click the New button and select the type of Office Online file to create (Figure Intro-27). Figure Intro-27 Create an Office Online file from your online OneDrive page A new file opens in the Office Online program. The new file is saved in your OneDrive folder (both online and on your computer). 3. Rename the file by clicking the file name at the top of the file, typing a new file name, and pressing Enter (Figure Intro-28). Figure Intro-28 Rename an Office Online file You can also click the File tab to open the Backstage view, select Save As, and choose Save As or Rename. Click the Open in [Office application] button (for example, Open in Excel) to open the file in the Office desktop application (see Figure Intro-28). 4. Close the browser tab or window to close the file. Office Online automatically saves the file as you make changes.
Use OneDrive Online
1. Open an internet browser window and navigate to the OneDrive web site (www.onedrive.live.com), which takes you to the OneDrive sign-in page. Use any internet browser to access OneDrive (Microsoft Edge, Google Chrome, Mozilla Firefox). 2. Click the Sign in button in the upper-right corner of the browser window. 3. Type your Microsoft account email address and click Next (Figure Intro-15). Figure Intro-15 Log in to OneDrive online 4. Type your Microsoft account password and click Sign in. The OneDrive page displays. If you are on your own computer, check the Keep me signed in box to stay signed in to OneDrive when you return to the page. The different areas of OneDrive are listed under the OneDrive heading on the left (Figure Intro-16). Figure Intro-16 OneDrive online environment Click Files to display your folders and files in the folder area. At the top of the page, buttons and drop-down menus list the different actions you can perform on selected files and folders.
Share an Online File (Education and Business)
1. Open the file to share. If the file is not saved in OneDrive, save the file to OneDrive. 2. Click the Share button (Figure Intro-68) in the upper-right corner of the Word window to open the Send Link window (see Figure Intro-67). The Share button icon may display differently in Office 2019. Figure Intro-68 Share button 3. Click the Link settings button (see Figure Intro-67) to open the Link settings window (Figure Intro-69). Figure Intro-69 Link settings window Select who can use the sharing link. Check the Allow editing box to enable recipients to edit the shared file. Deselect the Allow editing box to enable recipients to open and view the shared file, but restrict them from editing it. Set an expiration date for the sharing link if desired (optional). 4. Click Apply to set the sharing link options and to return to the Send Link window (see Figure Intro-67). 5. Type the email address of the person with whom you are sharing the file in the Enter a name or email address area. If typing multiple email addresses, separate each with a semicolon. 6. Type a message to recipient(s) in the Add a message area. This is optional. 7. Click the Send button. An email is sent to people you invited. 8. Click the X to close the confirmation window.
Share an Online File (Personal)
1. Open the file to share. If the file is not saved in OneDrive, save the file to OneDrive. 2. Click the Share button in the upper-right corner of the Word window to open the Share pane to the right of the Word window (Figure Intro-70). The Share button icon may display differently in Office 2019. Figure Intro-70 Share a OneDrive file 3. Type or select the email address of the person with whom you are sharing the file in the Invite people area. 4. Select Can edit or Can view from the Permission drop-down list. Can edit enables users to edit a shared document. Can view enables users to open and view a shared document but restricts users from editing the document. 5. Type a message to recipient(s) in the Message area. 6. Click the Share button. An email is sent to people you invited. 7. Click the X to close the Share pane.
Create a Sharing Link (Education and Business)
1. Open the file to share. If the file is not saved in OneDrive, you are prompted to save the file to OneDrive. 2. Click the Share button in the upper right of the Word window to open the Send Link window. 3. Click the Link settings button to open the Link settings window (see Figure Intro-69). Select who can use the sharing link. Check the Allow editing box to enable recipients to edit the shared file. Deselect the Allow editing box to enable recipients to open and view the shared file, but restrict them from editing it. Set an expiration date for the sharing link if desired (optional). 4. Click Apply to set the sharing link options and to return to the Send Link window. 5. Click the Copy Link button to open the window that displays the sharing link (Figure Intro-71). Figure Intro-71 Copy sharing link 6. Click the Copy button to copy the sharing link. 7. Click the X to close the confirmation window. 8. Paste the copied sharing link in an email, Word document, or other online location.
Create a Sharing Link (Personal)
1. Open the file to share. If the file is not saved in OneDrive, you are prompted to save the file to OneDrive. 2. Click the Share button in the upper right of the Word window to open the Share pane to the right of the Word window. 3. Click Get a sharing link at the bottom of the Share pane (see Figure Intro-70). 4. Click the Create an edit link or Create a view-only link button (Figure Intro-72) to create a sharing link. Figure Intro-72 Create a sharing link Can edit enables users to open, view, and edit a shared document. Can view enables users to open and view a shared document but restricts users from editing the document. 5. Click the Copy button to copy the sharing link (Figure Intro-73). Figure Intro-73 Copy a sharing link 6. Click the Back arrow to the left of Get a sharing link at the top of the Share pane to return to the main Share pane, or click the X to close the Share pane. 7. Paste the copied sharing link in an email, Word document, or other online location.
Export a File as a PDF File
1. Open the file you want to export as a PDF file. 2. Click the File tab and click Export to display the Export area on the Backstage view (Figure Intro-65). Figure Intro-65 Export a file as a PDF file 3. Select Create PDF/XPS Document and click the Create PDF/XPS button. The Publish as PDF or XPS dialog box opens. XPS (XML Paper Specification) format is an alternative to a PDF file. XPS is a Microsoft format and is not widely used. 4. Select a location to save the file. 5. Type a name for the file in the File name area. 6. Click Publish to close the dialog box and save the PDF file.
Print a File
1. Open the file you want to print from a Windows folder or within an Office program. 2. Click the File tab to open the Backstage view. 3. Click Print on the left to display the Print area (Figure Intro-64). Figure Intro-64 Print area on the Backstage view A preview of the file displays on the right. Click the Show Margins button to adjust margins or click the Zoom to Page button to change the view in the Preview area. The Show Margins button is only available in Excel. 4. Change the number of copies to print in the Copies area. 5. Click the Printer drop-down list to choose from available printers. 6. Customize what is printed and how it is printed in the Settings area. The Settings options vary depending on the Office application and what you print. In the Pages area (Slides area in PowerPoint), select a page or range of pages (slides) to print. By default, all pages (slides) are printed when you print a file. 7. Click the Print button to print your file.
Customize the Task Bar
1. Pin an app to the Taskbar by clicking the Start button, right-clicking an app, clicking More, and selecting Pin to taskbar You can also pin an app to the Taskbar by right-clicking an app from the alphabetic listing of apps in the Start menu. 2. Unpin an app from the Taskbar by right-clicking an app icon on the Taskbar and selecting Unpin from taskbar You can also unpin apps from the Taskbar by right-clicking an app in the Start menu, clicking More, and selecting Unpin from taskbar. 3. Rearrange apps on the Taskbar by clicking and dragging the app to the desired location on the Taskbar and releasing.
Use Microsoft Search
1. Place the insertion point in the Microsoft Search box at the top of the Title bar to the right of the file name (see Figure Intro-34). 2. Type keywords for the command or feature for which you are searching. 3. Select an option from the search results list (Figure Intro-35). Figure Intro-35 Microsoft Search results When you select an Action option in the search results, it may apply a command, open a dialog box, or display a gallery of command choices. Get Help on, Definition, and Find in Document are other options that display in the Microsoft Search results.
Action Center
A menu that displays on the right side of the Windows desktop and lists notifications, such as new email, upcoming calendar items, and software updates and notifications. The Action Center also contains buttons at the bottom of the menu to quickly access other Windows commands, such as All settings, Tablet mode, and Airplane mode. Click the Action Center button on the Taskbar to display the Action Center menu
File name extension
A series of letters automatically added to a file name that identifies the type of file.
Launcher
A small square in the bottom-right corner of some groups on the Ribbon. When a launcher is clicked, a dialog box with more options opens.
Task pane
Area at the left or right of an Office application window where you can perform tasks.
Backstage view
Area of an Office application where you perform common actions, such as Save, Open, Print, and Share, and change application options; document properties are displayed here
Group
Area on a tab that contains related commands and options; option used to organize data in a report so that similar records appear together; second organizational level in the Navigation Pane.
Tabs
Area on the Ribbon that lists groups of related commands and options. In Excel, identifier at the bottom left of a worksheet that displays the sheet name.
Text boxes
Area where you can type text.
AutoSave
Automatically saves a file stored on OneDrive.
Field
Collection of characters that describes one aspect of a business object or activity (a single unit of data) or one column of data.
Check boxes
Box that allows you to choose one or more from a group of options
Extract
Create a regular folder from a zipped folder.
Restore down
Decrease the size of the window of an open Office file so it does not fill the entire computer monitor.
ScreenTips
Descriptive information about a button, dropdown list, launcher, or gallery selection that appears when you place your pointer on the item.
Start page
Displays when you first launch an application. The Start page gives you quick access to recently opened files and templates for creating new files in each of the applications.
Portable document format
File format used to convert a file into a static image.
Zipped folder
Folder that has a reduced file size and can be attached to an email.
Maximize
Increase the size of the window of an open Office file so it fills the entire computer monitor.
Document properties
Information recorded in a file such as title, author name, subject, creation date, etc.
Galleries
Group of options on a tab.
Taskbar
Horizontal area at the bottom of the Windows desktop where you can launch programs or open folders.
Keyboard shortcut
Key or combination of keys that you press to apply a command.
Ctrl+E
Keyboard shortcut to align center
Ctrl+Y
Keyboard shortcut to redo
Tiles
Large and small buttons on the right side of the Start menu
Drop-down lists
List of options that displays when you click a button.
Recycle Bin
Location where deleted files and folders are stored.
Context menu
Menu of commands that appears when you right-click text or an object.
Start menu
Menu that displays when the Start button in the bottom left corner of the screen is clicked. Open applications and Windows features from the Start menu.
F1
One way to open the Help dialog box quickly is to press this shortcut key
OneDrive
Online (cloud) storage area that is a part of your Microsoft account where you can store and access documents from any computer with an internet connection.
Windows 10
Operating system software that controls computer functions and the working environment.
Save a Copy
Option to save a file as a different file name when the file is saved on OneDrive.
Minimize
Place an open Office file on the taskbar so it is not displayed on the desktop.
Radio buttons
Round button you click to choose one option from a list.
Operating system
Software that makes a computer function and controls the working environment.
Touch mode
The Office applications feature that optimizes the software for use with a touch screen.
Start button
The button located on the left of the Windows Taskbar that opens the Windows Start menu.
Snap Assist
The Windows feature that allows users to fill half or a quarter of the computer screen with an open application or window and select another open application or window to fill a different half or quadrant of the computer screen.
Zip
The Windows feature that combines files and/or folders into one compressed folder. Also, called a compressed folder.
Tablet mode
The Windows feature that optimizes the computer for use with a touch screen.
Status bar
The area at the bottom of an Office application that displays certain file information and application commands.
Settings
The area of Windows 10 used to customize computer settings. The Settings area in Windows 10 is similar to the Control Panel in previous versions of Windows.
Navigation pane
The area on the left side of a File Explorer window that displays the different storage areas of the computer.
Microsoft Access
The database software in the Microsoft Office suite of applications.
Microsoft Publisher
The desktop publishing software in the Microsoft Office suite of applications.
Task View
The feature in Windows 10 that displays all open windows as tiles on the desktop, and users can select an item to display as the active window on the desktop.
Share
The feature in a File Explorer window that allows users to share files stored online with other users.
.dotx
The file extension for an Office 365/2019 Word Template is
Cortana
The help feature in Windows 10 that responds to both keyboard and voice commands. Cortana searches not only the computer but also the Internet and displays search results in the Cortana menu.
Tell Me
The new help feature in Office applications that displays both application commands and information about commands.
Microsoft OneNote
The note-taking software in the Microsoft Office suite of applications.
Function key
The numbered command keys (i.e., F1, F2, etc.) located near the top of the keyboard. Function keys can perform both Windows and Office application commands. Some laptops require the user to press the function key (Fn or fn) on the keyboard in conjunction with a numbered function key to activate an Office command.
Microsoft Store
The online store where users can purchase and download a variety of apps (applications).
Office Online
The online version of Microsoft Office that is available through a web browser.
Microsoft Outlook
The personal information management software in the Microsoft Office suite of applications that includes email, calendar, contacts, and tasks.
Microsoft PowerPoint
The presentation software in the Microsoft Office suite of applications.
Microsoft Excel
The spreadsheet software in the Microsoft Office suite of applications.
Microsoft Office 365
The subscription version of Microsoft Office where users pay a monthly or yearly fee to install and use the Microsoft Office applications on a computer.
Microsoft Office 2019
The suite of Microsoft productivity software that typically includes Microsoft Word, Excel, Access, PowerPoint, OneNote, and Outlook.
Desktop apps
The version of Microsoft Office that users download and install on a PC or Apple computer.
Office desktop apps
The version of Microsoft Office that users download and install on a PC or Apple computer.
Microsoft Word
The word processing software in the Microsoft Office suite of applications.
Ctrl+Shift+N
This shortcut will create a new folder in a Windows folder
Ctrl
To select multiple non-contiguous folders or files to copy or move them, use this key
Buttons
Used to apply a command or open a dialog box in Office applications
Microsoft account
User profile used to log in to Windows and Microsoft Office; this free account also provides access to OneDrive and Office Online.
Dialog box
Window that opens and displays additional features.
OneDrive folder
Windows folder that displays folders and files stored on a user's OneDrive account; synchronizes folders and files stored in the OneDrive folder with OneDrive cloud storage.
Windows desktop
Working area in Windows.