402: Basic Project Management & Reporting Skills

The four important areas an exhibit manager should consider when it comes to managing an exhibit/event project are?

* Objectives * Organization & Communication * Task Management & Project Tracking * Reporting & Results

Headers on a Gantt chart should be?

* Sub Tabs - Show management services * Sub tabs - structure & transportation * Staff & travel * Budget * Objectives & Messaging * lead Management

What are the 4 areas of communication management?

1) Communication Planning 2) Information Distribution 3) Performance Reporting 4) Administrative Closure

What are the five processes of project management?

1) Initiating 2) Planning 3) Executing 4) Controlling 5) Reporting

What are the 9 knowledge areas crucial to project management?

1) Integration Management 2) Scope Management 3) Time Management 4) Cost Management 5) Quality Management 6) Human Resources Management 7) Communications Management 8) Risk Management 9 Procurement management

Two types of organization are?

1) Orderly set of priorities to achieve a goal 2) A team of people who conceive & execute a task

A Gantt is defined as?

A low tech tool - Horizontal bar chart graphically displays project relationships across a period of time

All of the following are the basic steps in project tracking except? A) Mark your calendar B) Brainstorming C) Estimate time of task D) Determine the predecessors E) Assign Resources F) Report on milestones

A) Mark your calendar

Effective Meeting communication needs all except? A) Prepare a Gantt Chart B) Prepare Agenda/stick to time C) Record agreed actions D) Have Fun E) Involve Everyone/Recognize & Reward

A) Prepare a Gantt Chart

Project Time Management is?

Activity Sequencing, Duration Estimating Schedule & Control

Understanding corporate objectives means all of the following except? A) Provide Insight B) Boss team around C) Provide Understanding D) Help Plan & Direct E) Become a partner in the marketing & sales process

B) Boss team around

What key lessons can be learned from the post show/event report all except? A) What went right & What went wrong B) How to control our team C) Key Things to repeat D) How to improve E) Recommendations from other departments

B) How to control our team

When creating your show team it should include one of all of the following except? A) Upper Management B) Sales & Marketing C) An attendee form last yr show D) Exhibit House E) R&D F) Customer Service

C) An attendee form last yr show

Post show report is used for all of the following except? A) Communicate Success B) List Shortcomings C) Estimate time of tasks D) Recommendations

C) Estimate time of tasks

All of the following are examples of formal communication except? A) Memos & Plans B) Reports C) Leave a voicemail D) Appointments

C) Leave a voicemail

Project Communications Management consists of?

Communications Planning Information Distribution Performance Reporting Administrative Closure

High Tech solutions for project management include all except? A) Outlook Calendar B) Spreadsheets & Databases C) Project Management Software D) A bunch of notes scribbled on note pads

D) A bunch of notes scribbled on note pads

All of the following are examples of informal communication except? A) Email B) In the hall updates C) Highlights/Excerpts from formal reports D) A quick note on a post-it

D) A quick note on a post-it

You do not have to worry about your company's corporate objectives or marketing objectives they work them sefes out in the end? (T/F)

FALSE

Your show project team should only consist of 3-4 people and not one else, that is plenty? (T/F)

FALSE - 5-6 people

Each trade show or event should does not have to be its own project as they are basically all the same? (T/F)

FALSE - each has its own time frame, requirements, target audience and logistics

What are 2 types of communication?

Formal Infomal

Project Scope is?

Initiation Scope Planning Verification & Control

Project Human Resource Management consists of?

Organizational Planning, Staff Acquisition Team Development

Project Procurement Management consists of?

Procurement Planning Solicitation Planning Source Selection Contract administration Contract closure

Project Integration Management is?

Project Plan & Development & Execution

Project Management is defined as?

Project management is the applications of knowledge; Skills, tools, and techniques to project activities to meet the project requirements.

Project Quality Management consists of?

Quality Planning Assurance Quality Control

Project Cost Management is?

Resource planning Cost Estimating Cost Budgeting Cost Control

Project Risk Management consists of?

Risk Identification Qualitative & Quantitative risk analysis Risk Response Planning Risk Monitoring & Control

What are some examples of effective meeting communication?

Set the agenda; allow for open discussion on ideas; guide open dialog while keeping it on track; keep communication pertinent to the tasks, focus on deliverables and frame for timely completion.

Effective organizational leadership provides the team with a sense of purpose, clear vision and purpose, success, team unity, direction and a forum to assess problems & solutions? (T/F)

TRUE

Project management can also be defined as the 9 Knowledge areas (Integration, Scope, Time, Cost, Quality, HR, Communicainos, Risk, Procurement & Project Management) & The five processes of Initiating, Planning, Executing, Controlling & Closing? (T/F)

TRUE

The Paredo Principal is find the 20% of the problem that will improve things by 80%? (T/F)

TRUE

When reporting you should report against the goal schedule, quality and budget? (T/F)

TRUE

Your goals as exhibit manager is to get specific and find out what other departments must accomplish specifically and you will have a much better idea on how to guide your process? (T/F)

TRUE

What are the four common corporate objectives for exhibiting what to ask yourself?

Why are you exhibiting? Who are your show targets? What do you want to accomplish? What must be communicated to the different targets?