A Pocket Guide to Public Speaking 5th edition Part 6: Presentation Aid

Why are presentation aids helpful

-They help listeners understand and remember key points. -Show relationships to concepts. -Help evaluate complex ideas more quickly. -Use presentation aids to supplement your speech.

2 types of computer generated aids

1. *LCD panels*: liquid crystal display. 2. Newer are *DLP projectors*: digital light processing.

2 ways to develop a plan

1. Begin planning slides in speaking outline. 2. Decide what content of slides should be, how many slides needed, and how to arrange slides.

3 ways to avoid copyright

1. Cite source of all copyrighted material. 2. Beware of site who offer "royalty free" media. 3. When able, create and use own material.

2 ways to consider subjective interpretations of colors

1. Colors evoke distant associations for people to avoid unintended meaning and mood. 2. Consider meanings associated with certain colors may differ across culture.

4 ways to present the aid

1. Computer generated displays. 2. Overhead transparencies. 3. Flip charts. 4. Posters.

How to use Presentation Software

1. Develop a plan. 2. Avoid technical glitches such as incompatibility, internet connection, and making audience wait because of difficulties. 3. Give a speech, not a slide show. 4. Find media for presentation. 5. Avoid copyright infringement by abiding to copyright restrictions. 6. Avoid chartjunk.

Ways to design Presentation Aids

1. Keep the design simple. 2. Use design elements consistently. 3. Select appropriate typeface styles and fonts. 4. Use color carefully. 5. Consider subjective interpretations of color.

Keep the design simple by:

1. One major idea per aid/slide. 2. Points in short phrases by following the eight-by-eight rule; no more than 8 words in a line and no more that 8 lines on one slide. 3. Word text in active voice. 4. Avoid clutter such as unnecessary graphs​ and texts. 5. Create concise titles.

4 categories of presentation aids

1. Props and models. 2. Pictures. 3. Graphs and charts. 4. Audio, video, and multimedia.

Checklist for giving presentation

1. Talk to audience. 2. Eye contact. 3. Body position. 4. Indicate when ready and finished. 5. Practice. 6. Careful with pointer. 7. Workout problems ahead of time.

6 ways to select appropriate typefaces

1.Check for letting for eligibility. 2.Lettering should stand apart from background. 3.Use simple, easy-to-read typeface. 4.Use standard upper and lower case type. 5.No more than two differnt typefaces in single visual aid. 6.Don't overuse boldface, underlining, or italics. 7.Avoid ornate fonts.

4 ways to use color carefully

1.Keep background color constant. 2.Use bold, bright colors to emphasize important points. 3.Use contrasting colors rather than clashing into the background color. 4.Limit colors to no more than three.

picture

2D representation that includes line drawings, photographs, diagrams, maps, and posters

model

3D scale size representation of an object

overhead transparencies

Image printed on clear acetate that can be viewed by projection. Examples: powerpoint, chalkboard, etc.

flip charts

a large pad of paper on which a speaker can write or draw

audio clip

a short recording of sounds, music, or speech

typeface

a specific style of lettering, such as aerial, or times new roman

prop

any inanimate or even live object that captures the audience's attention and illustrates or emphasizes key points

Use design elements consistently

apply same design to all aids you display in speech, including color, fonts, styling, layout, title, logos, capitalization of letters.

multimedia

combines still, sound, video, text, and data into a single production

handouts

converts information that either is impractical to give to the audience in another manner or is intended to be kept by audience member after the presentation

pie graph

depicts the division of a whole into slices; each slice is a percentage of the whole

flowchart

diagrams the progression of a process, helping viewers visualize a sequence or directional flow

maps

help listeners visualize geographic areas and understand relationships among them; illustrate proportions

serif typefaces

include small flourishes, or strokes, at the tops and bottoms of each letter BODY

presentation aids

includes objects, models, pictures, graphs, charts, audio, video, and multimedia

video

including movie, tv, and other recording instruments

posters

large paperboards incorporating text, figures, and images, alone or in combination

sans serif typefaces

more block-like and linear- without strokes HEADING

fonts

or sets of sizes(called the point size), and upper and lower cases

graph

represents relationships among two or more things

keep the presentation design ________

simple

table

systematically groups data in column form, allowing viewers to examine and make comparisons about information quickly

beware of "chart junk"

too many stats & sequences in one presentation

bar or column graph

uses bars of varying lengths to compare quantities or magnitudes; vertically or horizontally

pictogram

uses picture symbols(icons) to illustrate relationships and trends

line graph

uses points connected by lines to demonstrate how something changes or fluctuates in value

people retain information that is presented both v&v

verbally and visually

diagram "schematic drawing"

visually explains how something works or is constructed or operates

chart

visually organizes complex information into compact form