Access Chapters 1-3
Which of the following is an INCORRECT wildcard placement? a) *housing market b) *housing market* c) housing*market d) **housing market**
**housing market**
When saving a new database in Access 2007-2016 databases, the file extension should be ________. a) .dbx b) .adbx c) .accdb d) .db
.accdb
All of the following are comparison operators EXCEPT ________. a) < b) > c) / d) =
/
If users want to return a subset where a field is greater than or equal to 500, they should enter the criteria as ________. a) >= 500 b) => 500 c) <= 500 d) =< 500
>= 500
When multiple criteria must ALL be matched in the query results, a user should use the ________ condition. a) AND b) OR c) IF d) IS NOT NULL
AND
When a user saves a new database with the default .accdb extension, any user can open the file EXCEPT user who has ________. a) Access 2002 b) Access 2007 c) Access 2013 d) Access 2016
Access 2002
________ are the conditions that users can set in a query to identify the specific records they want to return. a) Selection b) Search c) Criteria d) Sort
Criteria
Which of the following is NOT a way method to create a new database? a) Database template b) Blank desktop database c) Custom web app d) Database wizard
Database wizard
To improve accuracy during user input, a designer can add context to the ________ from the properties screen which will be displayed in the status bar to provide additional information to users who are entering data. a) Details b) Description c) Info d) Data Type
Description
There are two views for tables in Access: Datasheet view and ________ view. a) Source b) Structure c) Back Office d) Design
Design
When creating relationships, the 1 and ∞ symbol indicate that ________. a) Cascade Update Related Fields is unchecked b) Cascade Update Related Fields is checked c) Enforce Referential Integrity is unchecked d) Enforce Referential Integrity is checked
Enforce Referential Integrity is checked
To establish table relationships, a user needs to click on Relationships from the Relationship Group on the ________ tab. a) Home b) Create c) External Data d) Database Tools
External Data
A user will need to double-click on the field from field list one and then double-click on the field from field list two to establish a relationship between the two tables. a) True b) False
False
All data entered in a table must be visible within the column. Anything that is not visible in the column will be cutoff. a) True b) False
False
If users delete a Field from the Design view by accident, they can click Undo to correct the error. a) True b) False
False
In the Datasheet view, a user will see the underlying structure of the table. a) True b) False
False
Increasing the column width will also increase the number of characters a user can enter in each field. a) True b) False
False
Once users select a data type for a field and enter data, they cannot change the data type. a) True b) False
False
One of the major advantages of using a database template is that it will populate the tables with data. a) True b) False
False
Primary keys must be numbers. a) True b) False
False
Query criteria is case sensitive and must match exactly to return the desired results. a) True b) False
False
The Primary key must be the first field in each record. a) True b) False
False
The Short Text data type will allow a user to store up to 512 characters in that field. a) True b) False
False
Users can perform mathematical calculations on number even if they are stored as short text data type. a) True b) False
False
Users can rename a query as long as it is active and open. a) True b) False
False
Users must create a queries from scratch. a) True b) False
False
When a user is creating a relationship between two fields within two tables, both fields must have the same name. a) True b) False
False
When a user is entering input for a parameter query, the text they input is case sensitive. a) True b) False
False
When a user saves a new query, the results of the query are saved in the database for future reference. a) True b) False
False
When creating a calculated field, all values in the expression must come from an existing table field. a) True b) False
False
When importing a new table from an existing Excel worksheet, the user must import all columns from Excel into the new Access table. a) True b) False
False
Wildcards can be applied to all data types in the query criteria. a) True b) False
False
Within an Access table, each row is a field and each column is called a record. a) True b) False
False
To improve accuracy during user input, a designer can limit the number of characters a user can enter by adjusting the ________ from the properties screen. a) Length b) Details c) Field Size d) Data Type
Field Size
A user can close the existing database and leave Access open to continue working on anther database by clicking close from the ________ tab. a) File b) Home c) Database Tools d) Design
File
When creating a new table, Access creates the first field and names it ________ which Access assigns a unique sequential number. a) ID b) OBJECT c) ITEM d) VALUE
ID
A user can add ________ to the criteria for a field in the Query Design Grid to return results where there is nothing in that field. a) Is Empty b) Is Not Empty c) Is Null d) Is Not Null
Is Null
A user can select two different Page Layouts; Portrait that has a vertical orientation and ________ that has a horizontal orientation. a) Flat b) Wide c) Landscape d) Extended
Landscape
The ________ view of a form allows a user to view the data while making changes to the elements of the form. a)Form b) Design c) Layout d) Print
Layout
When creating a table sort on two or more fields, the first level of sorting is referred to as the ________ sort field. a) Parent b) Child c) Outermost d) Innermost
Outermost
The ________ key refers to the unique field that identifies each record. a) Foreign b) Home c) Link d) Primary
Primary
A user can use ________ to view how a table will print before committing. a) Print Preview b) Zoom c) Page Layout d) Design
Print Preview
Which of the following is NOT an option for print range of a table? a) All b) Selected Records c) Pages From: ________ To: ________ d) Records From: ________ To: ________
Records From: ________ To: ________
To get the results of a Select Query, the user needs to click ________ from the Results Group in the Design Tab. a) Start b) Run c) Execute d) Search
Run
A user can delete multiple columns from Layout view of a Form by holding down the ________ key and clicking on the range of columns to delete. a) SHIFT b) ALT c) FN d) Windows
SHIFT
________ is the process of arranging data in a specific order based on the value in a field. a) Sorting b) Filtering c) Cascading d) Grouping
Sorting
A user can change the sort order of a query from the Datasheet View. a) True b) False
True
A user can populate a table with records by typing the data directly into the table. a) True b) False
True
A user can quickly create a new form for data within a table by making the table active and selecting Form from the create tab. a) True b) False
True
A user can sort on more than field within a table. a) True b) False
True
A user must have Internet Access to search online templates. a) True b) False
True
Access automatically saves each record when you move to the next row; you do not need to click Save. a) True b) False
True
After users enter critical information and click Create, they will be directed immediately to Table 1 after creating a new database from Blank desktop database. a) True b) False
True
Aggregate functions should be added to the Total row in the Query Design Grid. a) True b) False
True
All templates provided by Microsoft are safe and users can enable content if any warning message is displayed. a) True b) False
True
By default, when a user opens a table and selects Report from the Create tab, all fields and all records are included in the report. a) True b) False
True
Each table should have a field that contains a unique value for each record in the table. a) True b) False
True
Entering data on a single-record form will automatically update the data in the record without having to click save. a) True b) False
True
It is common that a database may have several tables where a user will need to establish relationships. a) True b) False
True
None of the features added to Access since that earlier version will be available in a database saved with backward compatibility. a) True b) False
True
To create a crosstab query using fields from more than one table, the user must create a select query with the fields from both tables and then use the query as the data source for the crosstab query. a) True b) False
True
To create a many-to-many relationship, a user must create a third table that contains the primary keys of both tables. a) True b) False
True
To use the Append option to add records to an existing table, the column headings in the Excel worksheet must be identical to the field names in the table. a) True b) False
True
Typically, tables are not stored with the data sorted, but instead use queries to sort the data used within forms and reports. a) True b) False
True
User can export an Access Table to a Word Document. a) True b) False
True
Users can Save queries and their associated criteria to be run on-demand in the future. a) True b) False
True
Users can add additional tables to databases created from templates. a) True b) False
True
Users can apply the OR condition to a single field. a) True b) False
True
Users can combine Grouped By and Aggregate functions in the same query. a) True b) False
True
Users can print and save the relationship report to reference outside of the application. a) True b) False
True
Users can set the sort order from within the Query Design Grid. a) True b) False
True
Users have the ability to move the order of columns within a query. a) True b) False
True
Users should not store redundant data within a database and should create a new table to contain that data. a) True b) False
True
When a designer shortens the field length of an existing field, all data for existing records will be truncated to match the new field length. a) True b) False
True
When a user is creating a relationship between two fields within two tables, one of the fields is typically the primary key for that table. a) True b) False
True
When importing a new table from an existing Excel worksheet, the user can use the existing headings from the Excel spreadsheet so that they do not have to re-type them. a) True b) False
True
When users are importing data from an Excel spreadsheet into a new table, they have the option to set their own primary key if there is a field in the source file that is unique for each record. a) True b) False
True
When users enter currency values as criteria, they do NOT need to type the dollar sign. a) True b) False
True
When using the Between comparison operator for dates, both of the dates are included in the query results. a) True b) False
True
When designing a new database, the first question users should ask themselves is ________. a) Who is going to use this database? b) How much information is going to be stored in this database? c) What questions should this database be able to answer? d) Where should this database be stored?
What questions should this database be able to answer?
Pressing Enter three times at the end of a multiple-items form will open ________. a) a table of underlying data b) a query of underlying data c) form editor d) a single-record form
a single-record form
When using a wildcard in a query criteria, a user should substitute a(n) ________ for the missing unknown character(s). a) quotation marks (") b) asterisks (*) c) pound signs (#) d) ampersands (&)
asterisks (*)
When creating a calculated field, the new field name must be followed by a colon and each field name that will be used in the expression must be enclosed within in its own pair of ________. a) quotation marks (") b) asterisks (*) c) brackets ([]) d) pound signs (#)
brackets ([])
Database designers typically do not add spaces in field names (LName), but can add details in the ________ field of the field properties to provide additional context to the field that is not displayed (Last Name). a) caption b) details c) format d) index
caption
When linking two tables in a relational database, a user will use a ________ to create the link. a) hyperlink b) common field c) tag d) bookmark
common field
A ________ is an organized collection of data. a) database b) catalog c) server d) warehouse
database
Databases that not related or linked to other data are called ________ databases. a) single-stacked b) cloud c) flat d) DBMS
flat
To establish table relationships, a user will link the primary key of one table to the ________ key of the connected table. a) linked b) source c) destination d) foreign
foreign
When considering to use the Currency data type, a user should understand that they can store data with one to ________ decimal places. a) two b) four c) six d) ten
four
To publish a new database that you want to share with others, you should select a template that has an image of a ________. a) computer b) user c) house d) globe
globe
To edit an existing relationship, a user will need to right-click on the ________ line. a) link b) connection join destination
join
The most common type of relationship in Access is ________. a) one-to-one b) many-to-many c) one-to-many d) many-to-one
one-to-many
When using the Between comparison operator, Access will add ________ around the date fields to search correctly. a)quotation marks (") b) asterisks (*) c) pound signs (#) d) ampersands (&)
pound signs (#)
It is not common for a user to need to see all data in all tables which is why creating a ________ allowing a user to get a subset of data is so beneficial. a) query b) search c) find d) grouping
query
The Query window is broken into two parts, the table area and the ________. a) field list area b) properties grid c) query list area d) query design grid
query design grid
To quickly rename a table, a user can ________ on the table name from the Navigation Pane and select Rename. a) single-click b) double-click c) triple-click d) right-click
right-click
After a user creates a new query or edits an existing query they must ________ the query to display the corresponding results. a) execute b) start c) run d) retrieve
run
Fields that contain numbers that are not used in calculations should be set to ________. a) short text b) long text c) number d) auto-number
short text
There are times that users need to use a field as part of their select, but do not want to display it on their query results. They can accomplish this by unchecking the ________ box on the Query Design Grid for that field. a) show b) hide c) display d) criteria
show
When appending or creating a new table from an Import, the file that is being imported is called the ________ file. a) host b) source c) initial d) destination
source
