Business Letter Formatting

Top margin should be set at

2 inches

The body of a block format business letter must be how many paragraphs

3

How many spaces between the date and the inside address?

4

This is the correct format for typing the return address in a block format business letter.

7365 Egypt Road New Kent, VA 23124

Salutation

Dear Ms./Mrs./Mr. Last Name:, Dear Director of Department Name: or To Whom It May Concern: (always followed by a colon)

When you are not sure if a woman is married or not use this as the salutation

Dear Ms.:

Date

Put the date you are writing the letter in this format: Month Day Year i.e. August 30, 2003.

What kind of punctuation goes after the salutation or greeting?

colon

Signature

goes above printed name; use black or blue ink

Return Address

This is the address of the sender so the recipient can easily find out where to send a reply to.

Quadruple Space

number of lines after the closing to leave room for the writer's signature in black or blue ink

Body Paragraph

the content of the letter

Dear Mr. Smith: is an example of what part of a Block format letter.

salutation

Conclusion Paragraph

Let's the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word is capitalized.

The correct format for the date in a business letter is

Month Day, Year i.e. November 14, 2016

Block

What is this format?

Introduction Paragraph

Introduces why the writer is writing

Your side margins should be set to this size:

1 inch

Sincerely, is an example of what part of a block letter?

Complimentary Close

How many spaces between paragraphs in a block format letter

Double space

The date line goes here on a business letter:

Double space after the return address

Reference Initials

If someone other than yourself typed the letter you will include your initials in capital letters followed by the typist's initials in lower case

This part of the letter lists the name and address of who you are writing the letter to:

Inside Address

The paragraphs in a block format business letter should include what kind of paragraphs?

Introduction, body, conclusion

What is the greeting used to the person receiving the letter called?

Salutation

Inside Address

The address of the person you are writing to along with the name of the recipient, their title and company name

Double space

The number of blank lines after: -the second line of Return Address -before and after Salutation -each paragraph -typed name -reference initials

When you don't know the sender's name, use this salutation

To whom it may concern: