Chapter 12
) Organize short presentations the same way you would a ________. A) grocery list B) report C) proposal D) long memo E) brief memo
E) brief memo
You can animate just about everything in an electronic presentation, but ________ A) avoid animations, as they are tedious B) make sure an animation has a purpose C) use videos instead D) use sparingly, as they can be distracting E) they are not meant for professional presentations
B) make sure an animation has a purpose
In addition to getting the audience's attention and establishing your credibility, a good introduction gives your audience a preview of what is ahead. As a speaker, your preview should ________. A) provide an anecdote to generate interest B) focus on content, not the structure of your presentation C) identify major supporting points of your presentation D) always precede the introduction E) help build your credentials
C) identify major supporting points of your presentation
The only sure way to measure the length of your presentation ________. A) is to define your main idea in a sentence B) is to be aware of audience needs C) is to complete a practice run D) is to compare it to your previous presentation time E) is to use the rule of thumb of 5 minutes per slide
C) is to complete a practice run
Evan has organized his material around conclusions and recommendations. Which of the following is Evan's purpose? A) motivating the audience B) informing the audience C) persuading the audience D) understanding the audience E) adapting to the audience
C) persuading the audience
Ian is preparing a presentation that he intends to use at a tradeshow. He needs to know which technology will help him easily edit and update, add sound, photos, video, and animation. He should use ________. A) white boards B) electronic presentations C) flipcharts D) overhead transparencies E) chalkboards
B) electronic presentations
Whenever you're up against a time or space constraint, try to view it as a creative challenge and ________. A) focus on the most essential message points that are important to your audience B) focus on the most essential message points that are important to you C) skip the visual element of your presentation D) give people printed handouts with additional detail E) avoid question and answer sessions
A) focus on the most essential message points that are important to your audience
With regard to design elements, the preferred highlight and accent color is ________ A) green B) red C) yellow D) blue E) white
A) green
Integrating the storytelling approach into the structure of your presentation ________. A) is a great way to capture and keep the audience's attention B) is not effective in the indirect approach C) is usually avoided in a professional setting D) is more feasible when paired with the direct approach E) depends on the time allotted
A) is a great way to capture and keep the audience's attention
Which of the following stages involves choosing the delivery mode and practicing the presentation? A) master your delivery B) revise the message C) prepare to speak D) organize your information E) adapt to your audience
A) master your delivery
Tim typically uses the direct approach during presentations. The structure of his presentations is imposed naturally by the subject. Tim's purpose is to ________. A) motivate B) collaborate C) persuade D) influence E) analyze
A) motivate
Which of the following is the last step in planning oral presentations? A) organize the information B) select the right medium C) gather information D) analyze the situation E) sort information
A) organize the information
James wants to explain the hierarchical nature of the company for new employees at the orientation. Which of the following visuals should be used to design such a slide? A) pyramid B) linear process C) circular process D) matrix E) components of a whole
A) pyramid
Which of the following mediums is suitable for an oral presentation? A) screencasts B) wikis C) microblogging D) instant messaging E) applicant tracking systems
A) screencasts
In a presentation, which of the following control how one slide replaces another, such as having the current slide gently fade out before the next slide fades in? A) transitions B) hyperlinks C) builds D) source codes E) themes
A) transitions
Sharon has been asked to prepare online presentations that people can either view live or download later from the company website. Sharon has to prepare a ________. A) webcast B) screencast C) webinar D) twebinar E) YouTube video
A) webcast
You don't want to be fumbling with controls while the audience is watching and waiting, so make sure ________. A) you're comfortable with the equipment you will be expected to use B) the equipment you use is new C) you get your own equipment D) you don't rely on anyone else to operate the equipment E) you avoid using equipment while giving your speech
A) you're comfortable with the equipment you will be expected to use
The close of the presentation is used to repeat key points and build credibility. Answe
Answer: FALSE
Transitional words such as therefore, because, and in addition ________. A) can be used as links between sentences and paragraphs B) are distracting to the audience, when used often C) can be helpful for only longer presentations D) should be avoided as fillers E) can link major sections of the presentation
A) can be used as links between sentences and paragraphs
Audio and video clips in active presentations ________. A) can be used to support points in the presentation, but not replacements for them B) are effective replacements for the actual presenter C) control the release of text, graphics, and other elements on individual slides D) control how one slide replaces another E) involve detailed images that are too dense and complicated for presentations
A) can be used to support points in the presentation, but not replacements for them
Functional artwork for foregrounds includes photos, technical drawings, charts, and other visual elements containing information that is part of your message.
Answer: TRUE
Ideas should be illustrated with visuals, which enliven the message, help the speaker connect with audience members, and help them remember the speaker's message more effectively.
Answer: TRUE
If you can't express your main idea in a single sentence, you probably haven't defined it clearly enough.
Answer: TRUE
Oral presentations are composed of distinct elements: the introduction, the body, and the close.
Answer: TRUE
Visuals for presentations need to be simpler than visuals for printed documents.
Answer: TRUE
Free-form slides have the advantage of being easy to create; you simply choose an overall design scheme for the presentation, select a template for a new slide, and start typing.
Answer: FALSE
If you're speaking to a small group, particularly people you already know, establish a formal atmosphere that defines business boundaries.
Answer: FALSE
Making presentations contain more information than needed will help in avoiding the "death by PowerPoint" stigma that presentations have.
Answer: FALSE
Planning oral presentations involves gathering information and organizing it.
Answer: FALSE
Reciting your speech from memory is usually the most effective or easiest delivery mode.
Answer: FALSE
Short presentations should be organized like a report or proposal.
Answer: FALSE
Slide builds are used for the entire text of the presentation to avoid distracting the audience.
Answer: FALSE
The ________ of a speech or presentation has two critical jobs to accomplish: making sure your listeners leave with the key points from your talk clear in their minds and putting your audience in the appropriate emotional state. A) planning outline B) close C) introduction D) body E) speaking outline
B) close
Which of the following actions will determine the audience size and composition? A) Analyze your audience's likely mood when you speak to them. B) Estimate how many people will attend. C) Analyze why audience members are attending the presentation. D) Determine what the audience already knows about the subject. E) Anticipate possible objections and questions.
B) Estimate how many people will attend.
Choose font sizes that are easy to read from anywhere in the room, usually between ________ points. A) 10 and 14 B) 18 and 22 C) 28 and 36 D) 36 and 44 E) 45 and 53
C) 28 and 36
) ________ overcome the drawbacks of the alternative approach by providing complementary information through textual and visual means; limiting the amount of information delivered at any one time to prevent cognitive overload; and, helping viewers process information by identifying priorities and connections. A) Microblogs B) Structured slides C) Free-form slides D) Transparencies E) Bullet-intensive slides
C) Free-form slides
Which of the following is a disadvantage of free-form slides? A) They follow a text-heavy structured design. B) They follow a bullet-intensive design. C) They cannot present complex subjects. D) They are time consuming and creatively demanding. E) They limit the amount of information delivered at any one time to prevent cognitive overload.
D) They are time consuming and creatively demanding.
Which of the following is the first step in planning oral presentations? A) organize the information B) select the right medium C) gather information D) analyze the situation E) sort information
D) analyze the situation
A fundamental difference with oral presentations and written reports is that in an oral presentation the audiences ________. A) are not flexible B) are always hostile and need further classification C) prefer the indirect approach D) are more or less trapped in your time frame and sequence E) can skip back and forth if they're confused or don't need certain information
D) are more or less trapped in your time frame and sequence
Sean is presenting an analysis to his Japanese clients. It is important for Sean to take into account ________. A) that he may not need an interpreter B) that humor and use of similes, metaphors, and colorful adjectives and adverbs is advisable C) that language is a more important consideration than local mannerisms or customs D) that English is understood universally as the language of business E) any cultural differences in appearance, mannerisms, and other customs
E) any cultural differences in appearance, mannerisms, and other customs
A(n) ________ arouses audience interest in your topic and establishes your credibility. A) effective introduction B) long subject line C) presentation outline D) short summary E) conclusion
A) effective introduction
If you are facing an uninterested audience, you should ________. A) find ways to connect your message with their personal or professional interests B) reward their goodwill with a presentation that is clear, concise, and upbeat C) familiarize yourself with the technical equipment D) not try hard to hold their attention throughout E) work to minimize audience interaction
A) find ways to connect your message with their personal or professional interests
Jonas was giving a presentation and when it was time for his final remarks, he said, "Well, I guess that's it." Instead of ending it this way, which of the following should Jonas have done? A) made sure his final remarks were memorable and had the right emotional tone B) given an overview of all the topics he had covered in the presentation again C) used the final remarks to further establish credibility D) skipped back and forth through the presentation to ensure that the audience understood the message E) give a preview of the next presentation
A) made sure his final remarks were memorable and had the right emotional tone
The writing stage of a presentation involves defining the main idea, limiting your scope, selecting the direct or indirect approach, and outlining your content.
Answer: FALSE
Transition slides help your audience keep track of what you've covered already and what you plan to cover next.
Answer: FALSE
Developing a presentation involves developing your ideas, structuring support points, and phrasing your transitions.
Answer: TRUE
Which of the following is a disadvantage of free-form slides? A) They follow a text-heavy structured design. B) They require the speaker to convey most of the content. C) They cannot present complex subjects. D) They follow a bullet-intensive design. E) They limit the amount of information delivered at any one time to prevent cognitive overload.
B) They require the speaker to convey most of the content.
The last step while preparing an effective speaking outline is to ________. A) prepare your bibliography or source notes; highlight those sources you want to identify by name during your talk B) arrange your notes on numbered cards or use the notes capability in your presentation software C) add delivery cues, such as places where you plan to pause for emphasis or use visuals D) prepare the planning outline and then strip away anything you don't plan to say directly to your audience E) condense points and transitions to key words or phrases
B) arrange your notes on numbered cards or use the notes capability in your presentation software
You should be prepared to explain the who, what, when, where, why, and how of your subject for the ________. A) introduction of the presentation B) body of the presentation C) conclusion of the presentation D) summary of the presentation E) recommendation part of the presentation
B) body of the presentation
Barry is giving a presentation at his organization's annual summit, but he is given very little time to present. To effectively get his message across, he can ________. A) skip through slides that will generate audience curiosity B) distribute printed handouts or other support materials at the end of his presentation C) load his slides with more information D) limit introduction and conclusion E) use a brighter background and simple foreground elements \
B) distribute printed handouts or other support materials at the end of his presentation
To help build your credibility before a presentation, ________. A) give the audience what they came for, that is begin with your presentation, do not spend time introducing yourself beyond your name and designation B) introduce yourself, keep your comments brief, but don't be afraid to mention your accomplishments C) introduce yourself, keep your comments brief, but don't go through your accomplishments D) allow someone else to introduce you but leave your accomplishments for the supporting materials E) let the audience decide your credibility through your presentation
B) introduce yourself, keep your comments brief, but don't be afraid to mention your accomplishments
Aaron is preparing a presentation for his organization and he has been asked to analyze the situation thoroughly before embarking on the presentation. To be able to adjust his message and delivery he needs to focus on ________. A) the seating and lighting arrangement B) knowing the state of mind of the audience C) minimizing audience interaction D) controlling the environment to reduce distractions E) familiarizing himself with the technical equipment
B) knowing the state of mind of the audience
Dennis is giving his first training presentation to his team. His manager has asked Dennis to make sure his presentation fits the allotted time, since there are other presentations following his. Therefore, Dennis should ________. A) focus on meeting audience needs and expectations more than, keeping to the time allotted B) limit his scope C) limit audience questions in the end D) avoid summarizing E) use the direct approach
B) limit his scope
) A way to hold an audience's attention is to ________. A) avoid sections in your presentation that will generate more questions B) show how your message relates to their individual needs and concerns C) always use the indirect approach to build acceptance D) control the environment to reduce distractions E) include humor and particularly colorful adjectives and adverbs
B) show how your message relates to their individual needs and concerns
Which of the following provides all the cues and reminders the speakers need in order to present their material? A) nonlinear report B) speaking outline C) organizational plan D) audience outline E) media curation website
B) speaking outline
Brunton is planning to use visually oriented free-form slides that many presentation specialists now advocate. While creating his slides Brunton should ensure that ________. A) he changes the color and font selections throughout the presentation B) the structure does not change randomly from one slide to the next C) the structure changes randomly from one slide to the next D) the slides are bullet-point intensive E) he restricts these slides to the indirect approach
B) the structure does not change randomly from one slide to the next
Berk is presenting his analysis, regarding the latest tool that his team has developed, to his colleagues in the organization. His manager has advised him to gauge the audience's experience because not everybody has the same background and experience. Therefore, Berk should ________. A) analyze the mood that people will be in when he speaks to them B) think about the mix of general concepts and specific details he will need to present C) analyze the mix of men and women, age ranges, socioeconomic and ethnic groups, occupations, and geographic regions represented D) anticipate possible objections or questions E) estimate how many people will attend
B) think about the mix of general concepts and specific details he will need to present
Which of the following can lead to ineffective presentation slides? A) limiting the amount of information delivered at any one time to prevent cognitive overload B) treating slide sets as standalone documents that can be read without a presenter C) conveying complex ideas D) skipping slides with complex text E) using free-form slides
B) treating slide sets as standalone documents that can be read without a presenter
Which of the following is true about the background? A) It contains unique text and graphic elements that make up each individual slide. B) It involves motion that is directly related to your message. C) It emphasizes important points, improves retention, and stimulates a variety of emotions. D) It should compete with the foreground. E) Its elements can be either functional or decorative.
C) It emphasizes important points, improves retention, and stimulates a variety of emotions.
Apart from planning the actual speech, which of the following is another purpose of a presentation outline? A) It doesn't have any other purpose. B) It helps limit the scope. C) It gives the audience a preview of what is to come. D) It explains the who, what, when, where, why, and how of your subject. E) It helps a presenter in planning the speaking notes.
C) It gives the audience a preview of what is to come.
________ is usually the most effective and easiest delivery mode. A) Reading from handouts B) Using transitions and audio clips C) Speaking from notes D) Reciting from memory E) Reading your speech
C) Speaking from notes
Which of the following is the first stage of preparing an outline for your oral presentation? A) Identify transitions between major points or sections, then write these transitions in full sentence form. B) Prepare your bibliography or source notes; highlight those sources you want to identify by name during your talk. C) State your purpose and main idea and then use these elements to guide the rest of your planning. D) Identify major points in the body first, then outline the introduction and close. E) Organize your major points and subpoints in logical order, expressing each major point as a single, complete sentence.
C) State your purpose and main idea and then use these elements to guide the rest of your planning.
Frank is giving a presentation to his team, which is a small group of people he already knows. His presentation style should ________. A) be a formal style because it is still an office presentation B) skip sections that might generate more audience questions C) be a casual style that encourages audience participation D) not limit his scope E) be more organized like reports with a chronological structure
C) be a casual style that encourages audience participation
Kenny is working on a presentation which has a large number of points in a sequence. To help the audience focus on one point at a time, he can use ________. A) decorative animation B) transitions C) builds D) functional animation E) hyperlink
C) builds
When facing a hostile audience during an oral presentation, ________. A) reward their goodwill with a presentation that is clear, concise, and upbeat B) consider a direct approach to calm their fears and build acceptance C) consider the indirect approach to find common ground and to diffuse anger before sharing your message D) avoid eye contact to appear sincere and trustworthy E) skip sections in your presentation that the audience does not want to hear
C) consider the indirect approach to find common ground and to diffuse anger before sharing your message
Which of the following situations requires reading a speech? A) presentation on new employee orientation B) annual sales report presented to all employees C) legal information presented to temporary hires D) presentation on business and company ethics E) presentation on market research for a new product to the research department of a company
C) legal information presented to temporary hires
During the planning stage of presentations, if you define your main idea, limit your scope and verify timing, and outline your content, you are ________. A) analyzing the situation B) gathering information C) organizing information D) selecting the right medium E) adapting to the audience
C) organizing information
To prepare an effective speaking outline, start with ________. A) arranging your notes on numbered cards or use the notes capability in your presentation software B) preparing your bibliography or source notes; highlight those sources you want to identify by name during your talk C) adding delivery cues, such as places where you plan to pause for emphasis or use visuals D) the planning outline and then strip away anything you don't plan to say directly to your audience E) condensing points and transitions to key words or phrases
D) the planning outline and then strip away anything you don't plan to say directly to your audience
Which of the following is the last stage of preparing an outline for your oral presentation? A) Identify transitions between major points or sections, then write these transitions in full sentence form. B) Organize your major points and subpoints in logical order, expressing each major point as a single, complete sentence. C) State your purpose and main idea and then use these elements to guide the rest of your planning. D) Identify major points in the body first, then outline the introduction and close. E) Choose a compelling title. Make it brief, action oriented, and focused on what you can do for the audience.
E) Choose a compelling title. Make it brief, action oriented, and focused on what you can do for the audience
Which of the following instances best represents the statement "death by PowerPoint"? A) a visually-loaded presentation about "glaucoma after 60" at a retirement home, given by a local eye specialist B) a presentation that freezes due to recurrent software glitches in PowerPoint C) a simple, authentic and clean slide on art curation with minimal design elements to distract the audience D) a detailed presentation about the "impact of western cuisine in eastern markets" with elaborate animation E) an informative presentation to junior high school students regarding "chocolate and tooth decay" using adaptations of extensive graphs and charts from the 1950s
E) an informative presentation to junior high school students regarding "chocolate and tooth decay" using adaptations of extensive graphs and charts from the 1950s
Ronan is giving a presentation to convince the board of directors that they should build a new plant in Dallas to eliminate bottlenecks. He has "presenter's block" and needs help defining his main idea. Your suggestion to him would be to ________. A) prepare a descriptive summary, so that the members get all the details B) choose a delivery mode and practice presentation C) prepare supporting visuals and speaking notes D) define a purpose and develop a profile of the audience E) compose a one-sentence summary that links his subject and purpose to his audience's frame of reference
E) compose a one-sentence summary that links his subject and purpose to his audience's frame of reference
Analyzing the situation for oral presentations involves defining your purpose and ________. A) organizing the information B) selecting the right medium C) selecting the direct or indirect approach D) outlining your content E) developing an audience profile
E) developing an audience profile
As he completes each section, Nathan is planning to repeat the agenda slide but indicate which material has been covered and which section he is about to begin. This sort of slide is sometimes referred to as a(n) ________. A) title slide B) agenda slide C) bumper slide D) navigation blueprint E) moving blueprint
E) moving blueprint
One of the ways to arouse audience interest in your presentation is to ________. A) avoid storytelling B) control the environment to reduce distractions C) focus the presentation on the audience's sense of hearing only D) skip over sections that might generate more questions E) open with an amusing observation about the subject matter
E) open with an amusing observation about the subject matter
The close of a presentation is used to ________. A) prepare the listeners for the information and insights the speaker has to share B) connect the speaker's ideas with a variety of design clues C) provide all the cues and reminders to present the material D) discuss the main points E) restate the main points, emphasizing what the speaker wants the listeners to do or to think
E) restate the main points, emphasizing what the speaker wants the listeners to do or to think
One of the most common mistakes beginner speakers make is ________. A) not including a question and answer session in the end B) using free-form slides C) not planning their outline D) skipping slides with complex text E) stuffing slides with too much text
E) stuffing slides with too much text