Chapter 12

Choose the correct version of the following sentence. Check the "Claims and Expenses" link at the Zoom Website. Check the "Claims and Expenses" link at the zoom website. Check the "Claims and Expenses" link at the Zoom website.

Check the "Claims and Expenses" link at the Zoom website.

Neha Dhupia, _____________ will be the keynote speaker at the board meeting this afternoon. Doctor of Divinity, doctor if divinity,

Doctor of Divinity,

The ________ executives arrived today. Italian italian

Italian

What is the most important part of preparing for your presentation? Designing visuals Making an outline Knowing your purpose

Knowing your purpose Determining your purpose is the most important part of your preparation. Once you have determined your purpose, you will have a clear direction and understand what you want your listeners to believe, remember, or do after the presentation.

Scan the room. Four out of five people here today struggle with a fear of public speaking. Personalized statistics Personal anecdote Worst- and best-case scenarios

Personalized statistics Enliven your presentation and enhance the audience's comprehension by using statistics that they can relate to immediately.

The entire accounting team consists of _______and they enjoy exchanging stories. southerners, Southerners.

Southerners,

How can you customize existing templates? Check all that apply. Adjust the color scheme Add a company logo Eliminate boldface and italics Select different fonts Add "visual cliches"

Adjust the color scheme Add a company logo Select different fonts You can alter existing templates to better suit your needs by customizing existing templates, changing color schemes, selecting different fonts, adding company logos, or making other modifications such as boldface and italics.

When should you distribute handouts? At the end of your presentation In the middle of your presentation At the beginning of your presentation

At the end of the presentation Refer to handouts in your presentation but distribute them at the end. This will ensure that your listeners pay attention to the content of your presentation instead of looking at the handout while you are talking.

You are giving a presentation on designing multimedia presentations. You will have access to compatible A/V equipment, and you know that each of your listeners will probably want a copy of the key tips in your presentation. What visual aid option should you choose? Check all that apply. Transparencies Props Flip charts Handouts Multimedia slides

Handouts Multimedia slides In this situation, multimedia slides and handouts would be your best choices. You would be able to make your content available via e-mail or handouts for participants to review later. Due to the content of your presentation, flip charts, transparencies, and props would be less useful as visual aids.

What questions should you ask yourself to help you analyze your audience? Check all that apply. How can I relate this information to my listeners' needs? Why am I giving this presentation? What do I expect to learn from this presentation? How will this topic appeal to this audience? What measures must I take to ensure that this audience remembers my main points? How will I benefit from impressing this audience?

How can I relate this information to my listeners' needs? How will this topic appeal to this audience? What measures must I take to ensure that this audience remembers my main points? You are giving a presentation to explain recent layoffs and upcoming budget shortfalls to your employees and coworkers. You know that many of the people in the audience will be hostile to your message.

Choose the correct version of the following sentence. I am transferring to another Position in the spring. I am transferring to another position in the spring. I am transferring to another position in the Spring.

I am transferring to another position in the spring.

You are the president of your company, and you are attending a presentation about investing in foreign businesses. The presenter comes across as friendly and ends her speech on time. You always have a hard time coming across as personable and managing your time when speaking to your employees. You decide to ask the speaker what she does to be so personable and punctual. Choose the best response the speaker could give in the scenario above. I read from my PowerPoint presentation and occasionally make eye contact with my audience. I make an outline and hope I finish on time. I time myself when rehearsing in order to keep my presentation brief and focused. I also greet members of the audience while waiting for audience members to arrive before the presentation.

I time myself when rehearsing in order to keep my presentation brief and focused. I also greet members of the audience while waiting for audience members to arrive before the presentation. Respect your audience's time and try to complete your presentation in 20 minutes or less. To help you feel more at ease, make eye contact with a few members of the audience when you first enter the room.

There are a number of errors on the slide above. Which of the following elements should be revised? Information is not detailed enough. Items in the list are not grammatically parallel. Background is not calming. Identify another error in the PowerPoint slide above. Main points do not consistently use bullet points or numbers. Punctuation is inconsistent. Font size is too large.

Items in the list are not grammatically parallel. EX:If you are listing items, make sure you use parallel grammatical form. Main points do not consistently use bullet points or numbers. EX:Maintain consistency in your format, punctuation, and capitalization.

Which techniques will help you conquer stage fright? Check all that apply. Know your topic and come prepared. Skip over difficult sections of your presentation. Breathe deeply. Use positive self-talk. Apologize when you stumble.

Know your topic and come prepared. Breathe deeply. Use positive self-talk. Everyone feels apprehension before speaking. Use the following techniques to help conquer stage fright: breathe deeply, convert your fear into energy, know your topic and come prepared, use positive self-talk, take a sip of water, shift the spotlight to your visuals, ignore any stumbles, don't admit you're nervous, and feel proud when you finish.

You are giving a presentation to your marketing team. You notice that most of the audience members are checking their watches and yawning. What can you do to engage your audience? Remain behind the podium with your arms at your side. Use flying objects and swirling text. Maintain genuine eye contact instead of reading the slides

Maintain genuine eye contact instead of reading the slides EX.When you know your material, you will be able to maintain eye contact with your audience and move away from the podium and your notes. Use special effects only if they don't distract attention from your main points.

Our manager is a shark when it comes to the art of negotiation. Simile Analogy Metaphor

Metaphor A metaphor is a comparison of similar traits between two seemingly dissimilar things. Unlike an analogy, it states the image directly. Metaphors do not use the words like, as, or is similar to, and similes do.

Choose the correct version of the following sentence. My Mother worked for one company all her life. My mother worked for one company all her life. My mother worked for one Company all her life.

My mother worked for one company all her life.

Choose the correct version of the following sentence. Our manager will meet with Vice president Alvarez. Our manager will meet with vice President Alvarez. Our manager will meet with Vice President Alvarez.

Our manager will meet with Vice President Alvarez.

Let's consider the initial points to be covered when first looking at this subject. Summarizing Previewing Switching directions

Previewing This is an example of previewing. Effective speakers help their listeners recognize the organization and main points in their message by using verbal signposts. Verbal signposts that can help listeners stay on track include previews, summaries, and transitions.

You are attending a public speaking workshop. After each speaker delivers his or her speech, the class is required to offer feedback so the speaker can improve. The last speaker spoke in a droning monotone. What advice would you give? Punctuate your words. Look terrific. Move from behind the podium.

Punctuate your words. Vary your tone, volume, pitch, and pace. Use pauses before and after important points so that your audience has time to take in your ideas.

What can you do to get your audience excited about a topic? Show enthusiasm. Begin with a pause. Put the brakes on.

Show enthusiasm. Show enthusiasm for your topic. If you are not excited, your audience won't be excited either.

Please notify our ___________if you have questions on the recent analysis. statistics and data research department Statistics and data Research department Statistics and Data Research Department

Statistics and Data Research Department

Choose the correct version of the following sentence. The epson Copier is out of service. The Epson Copier is out of service. The Epson copier is out of service.

The Epson copier is out of service.

What is one effective element in the slide above? The font style and size are consistent. Two or three font styles are used. Identify another effective element of the PowerPoint slide above. Bulleted items are listed in chronological order. Bulleted items are in parallel grammatical form.

The font style and size are consistent. EX. As a general rule, use no more than two font styles in your presentation. Use Times New Roman or Arial fonts with a point size of 24 to 36. Bulleted items are in parallel grammatical form. EX: If you are listing items, make sure you use parallel grammatical form.

What should you use as titles for your slides? The major headings from your presentation outline Your name and the date Each of the subheadings from your outline

The major headings from your presentation outline When you prepare your slides, translate the major headings in your presentation outline into titles for slides.

You are giving a presentation to explain recent layoffs and upcoming budget shortfalls to your employees and coworkers. You know that many of the people in the audience will be hostile to your message. What organizational pattern would be best for this situation? Interactive Topical or chronological Direct What delivery style should you use? Warm and friendly Calm and controlled Dynamic and entertaining What should you include in your supporting material? Check all that apply. Expert opinions Startling visuals Humor Objective data

Topical or chronological Calm and controlled Expert opinions Objective data Since you know your audience will be hostile, use a non-controversial pattern such as a topical or chronological arrangement. Remain calm and controlled. Avoid humor, anecdotes, startling visuals, and extended question-and-answer periods. Be sure to support your presentation with objective data and expert opinions.

What are the first two steps for creating a powerful multimedia presentation? Choose images that help communicate your message, and move your presentation to the Internet. Create graphics first, and then add special effects. Write the text first, and then select backgrounds and fonts.

Write the text first, and then select backgrounds and fonts. For a powerful presentation, first write the text and then make decisions about templates, font styles, and colors.

What type of visual aid allows the speaker to design a 3D presentation to better focus on relationships and detail? Zoom presentations Handouts PowerPoint slides

Zoom presentations Using software such as Prezi, a cloud-based presentation and storytelling tool, businesspeople can design 3D presentations. These 3D presentations allow the speaker to zoom in and out of images to help the audience understand and remember content, details, and relationships. PowerPoint slides are more linear in nature, and less effective at focusing on relationships.

Well-planned visual aids can ______________ and make the presenter appear more professional decrease interruptions increase audience interest

increase audience interest Visual aids have many purposes. By emphasizing and clarifying your main points, they increase audience comprehension and retention of information. Research shows that visual aids may shorten meeting times. Visual aids can also focus audience attention and enhance your professional credibility.

You can stay in control during your presentation, build credibility, and engage your audience by _____________ presenting a series of new points in your conclusion presenting your first sentence from memory discouraging questions

presenting your first sentence from memory When you memorize your opening, you sound confident and establish a rapport with the audience.

As you conclude your presentation, make sure you ________ debate questions talk rapidly reinforce your main points

reinforce your main points Use your answers to audience questions to reinforce your primary ideas. Avoid being defensive when answering questions and debating issues.