Chapter 2: Project Initiation

Project Manger Skills

- Leadership & Communication - Requirements-gathering, Risk management - Team-building & Time management - Effective planning skills, Problem-solving, Negotiation

A project can be...

- product, service, result (anything tangible/ non-tangible) - update, reorganize, improved, new

Two phases that define a project

1. Temporary 2. Unique

Project

A temporary endeavor undertaken to create a unique product, service, or result.

Waterfall projects

Formal change control system - Asses all impacts of change and evaluate solution w/approval - Create baselines that project works around until change

Organization process

Handbook of how is org (rules, BP, set process)

Enterprise environment

How the org. really works (as opposed to organization process)

Why do organizations use programs?

Multiple deliverables/outputs that best practices can be applied or standard approach to each.

Reason why an organization uses a project

Needs of stakeholders Ex) customer request, demand in the market, inc regulation compliance, ethical

Change in Organization

Painful & doesn't always work - usually two many changes at once by org.

Project management (managers)

Utilize best-practices, tools/techniques, good communication, coordinate parts to produce a successful result Goal: Create integrated plan allows effective coordination

Knowing organization structures helps

adapt implementation of BP accordingly

temporary

all projects have a beginning and end regardless of time frame

Scrum in Project+ is referred to as a

framework rather than project management process

Program

group of similar/related projects coordinated/managed together

Portfolio

group of unrelated projects/programs - usually in a large organization Ex) Projects for software development and program setting up data center

Biggest impacts on process

how org is structured

Organizational structures impact on organization process

industry, regulation, org runs things

Projects for operations are created based on

internal needs of departments - outside normal business operations ex) HR updates, payroll system

Example of a Program in Regardless to Uniqueness

multiple locations have different requirements (size, space, diff configuration) but have same equipment and software

operations

ongoing, day-to-day task that keeps org. running Ex) automated, payroll, HR, Sales, Marketing

progressive elaboration

planning w/current info and update plan as new/relevant info comes up - elaborating in a progressive manner Ex) Plan days, location, budget of vacation but not weather, meals, or events

Waterfall/predictive project management

predict the result - everyone knows the result supposed to be - large changes to scope not open Ex) Building a data center results in a data center

unique

projects produce a product, service, or result that can be considered unique - unique process to get a unique result Ex) Upgrading OS differ departments varies even if its the same upgrade

Agile Project Management

think/move quickly, not predictive - plan at last moment - closely w/customer for requirements - rapid change regular - usually sprint/iterations

Dashboard

used in portfolios for multiple, unrelated project that contributes to strategize objective