Edpm- chapter 4

what is the golden rule to follow regarding the size of paper is?

use A4 for legal documents, the A5 size for short documents and A4 for the rest of the documents

What are the three ISO (International Organization for Standardization) paper sizes and envelopes

A series(A1-A10) and B series (B1-B10) and size of envelopes are B series and C series(C1-C10).

what is the standard size of paper

A0, B0, C0

which is the most common type of envelope

DL (Dimension Lengthwise), which is one third of an A4 paper

What does DL stands for and what it is used for

DL stands for dimension lengthwise and it is a common size for envelopes and promotional paper like brochures and flyers. It is also 9.9 cm x 21 cm

what is a document

is a piece of written, printed or electronic matter that not only provides info but also serves an official record. Most of the documents have a portrait orientation.

most common international sizes of paper are:

1) A0: 84.1 cm x 118.9 cm-(used for posters, flip charts and technical drawing) 2) A1: 59.4 cm x 84.1 cm- (same use as A0 paper) 3) A2: 42 cm x 59.4 cm- (used for blueprints which is architectural drawing and medium sized posters) 4) A3: 29.7 cm x 42 cm- (used for presentations, charts or enlargements) 5) A4: 21 cm x 29.7 cm- (used for letters, magazines, reports,ect.) 6) A5: 14.8 cm x 21 cm- ( used for short memoranda, notice, agendas, invitations) 7) B5: 17.6 cm x 25 cm- ( used to create menus, magazines and advertising flyers) 8) C5: 16.2 cm x 22.9 cm- ( envelope to hold a flat A5 paper or A4 sheet paper folded in half

Some types of paper based on quality are:

1) Bond paper- it is used writing, printing and copying. It was originally used for certificates. 2) Text paper- It is very high quality 3) newspaper- It is of low quality and hence in expensive 4)Onion skin- is thin, lightweight, translucent paper and used for making carbon copies 5)Flimsy-thin paper used to make several copies of an article, a design, ect., at a time. 6) Carbon- is a thin paper coated with carbon or any pigmented substance and is used to make a second impression of a document as it is being written or typed 7) stencil paper- is a strong tissue paper coated with paraffin or other materials for stencils 8)coated paper- it is coated with an agent to improve the brightness or the printing properties of paper. 9) uncoated paper- it has no coated with any agent, so it absorb more ink. It is used for letter heads,copy papers, and printing papers 10) no carbon required (ncr)- it is a special type of coated paper that can act as a replacement of a blue carbon paper. since the back is coated with micro-encapsulated dye, the messiness of the blue carbon paper can be avoided.

some paper sizes used in a business are

1) Letter: 21.6 cm x 29.7 (used for manuscripts, tabular work, forms, labels, display work, ect.) 2) Legal: 21.6 cm x 35.6 cm (used for legal documents, documents, specifications, organisation charts, ect.) 3) Ledger: 27.9 cm x 43.2cm (used to create newsletters that are easy to fold and are less expensive). Others are: junior legal and tabloid

Name the four different types of envelopes

1. commercial: is an ordinary envelope with a flap for the seal 2.Self adhesive: has an adhesive strip on the inner side of the flap, no need for glue to seal the envelope 3. Airmail: has patterns on its four sides (red and blue pallelogram. also has the words VIA AIR MAIL. it is used to sending mails by aircraft 4.Window: has a transparent rectangular panel in the frontside which a reciepeint name and address can be seen, so there is no need to write the address on the envelope

when was the first window envelope patented

1901

what size of paper are common for books, passports and envelopes

B5

some commonly used envelope sizes are:

C3: magazines, journals and large catalogues C4: magazines, journals and small catalogues C6/5: bills and statements C6: circulatars C5/6: correspondeence c7/6: postcards C7: invitation

what is a page size and why is it important in the planning of a document

a page size is the physical size of the paper and it is important in planning a document because the size of the paper affects the structure of paper, stationery, cards an some printed records

what are the importance of a well-prepared document

a well prepared document creates a strong first impression even before anyone reads a word from it.

how does the type of paper be determined

by its thickness, quality, transparency and coating

when was the first paper invented

by the chinese in 105 AD

What is an envelope?

is a flat paper container that has a sealable flap, which is used to enclose a document.it also comes in variety of shape, sizes and details.

what are some factors that gives a reader a complete sense of the document's quality and theme

paper orientation, size, border and colour

what is stationery

refers to economically produced writing materials that include cut paper, envelopes, consistent stationery and other office supplies.

what are some institutions that use documents to communicate right message to their readers

schools, companies, hospitals and banks

the orientation of paper indicates?

the layout and the direction which the paper will be veiwed or printed, It can either be portrait(vertical) or landscape(horizontal). It additionally used to depict the measurements of a video display.

What is an administrative assistant required for?

to prepare many types of document of varied length and style.