Fikusbaum

What are examples of year-specific FY?

Full Years with different period start and end dates. Shortened FY.

What do you need to report on cost of sales accounting?

Functional area.

What are Account Group controlled field status (4)?

Hide, Display (must not be changed), Required, Optional.

What are exchange rate types (5)?

Historical rate, Bang selling rate, Bank buying rate, M Average rate, rate on certain key dates

What are example chart of accounts?

INT, IKR, CAUS

What is Open Item Management?

If OIM is set, the items belonging to the account can be open or cleared. Must have line item display activated. Since open items and cleared items can be displayed separately, it is easy to identify the business transactions that still need to be cleared. Easy to check if transaction has an offsetting posting.

What is the procedure to set up a company code?

If you need a company code for a country that has a country template, use the country installation program to copy the country-specific tables from the country template to company code 0001. This installation program configures company code 0001 for the corresponding country. Copy this company code into your new company code. Run only in initial ERP. Also creates Controlling Area, EKORG, VKORG, Credit Control Areas, Financial Mgmt areas.

What is a functional area (2)?

In cost of sales accounting. Overhead costs are reported according to functional area.

How can you ensure complete addresses in vendors/customers?

In the account group you must change the field status so that all the address fields are marked as required entry.

Where can you define a segment?

In the master data of a Profit Center. It is the best object from which the segments can be unifiormly derived.

What are problems if multiple employees perform exchange rate maintenance?

Incorrect rates. Incorrect quotations. Large tables - a lot of scrolling. TCURR cannot be maintained by more than one user at the same time.

What is the difference between internal and external numbers?

Internal numbers are assigned by the system in sequence. External created by user, not in sequence. You can assign each number range to one or more Account Groups.

What are 6+3 BUKRS parameters when defining a company code?

Key, Name, Address, local Currency (foreign currencies are converted), Language Key, Country Key. Global Parameters: Chart of Accounts, FY, BUKRS defaults.

What currencies can you define for a GL account?

Local currency (of company code). Foreign currency.

What is a business case where you cannot enter the segment manually?

Logistics.

What is the field status controlled by?

Mainly by account group. Also by transaction for transaction-dependent field status.

How does Base Currency work?

Maintain one base currency and exchange rates. All other are derived through that base currency. Legal requirements might make multiple base currencies necessary.

What are aspects of the NLL?

Manually activated per BUKRS. Parallel to LL. FY variant and parallel currency must not be the same.

What are aspects of a controlling area (3)?

Most important organizational element in Controlling. Has n BUKRS. It represents a separate unit of cost accounting.

What do you do if you cannot derive the characteristic Segment from the master record of a profit center?

New General Ledger Accounting with document splitting provides manual entry, BADI (FAGL_DERIVE_SEGMENT), definition of substitution rules, assignment of standard accounts.

What can you edit in the tab pages of GL accounts (4)?

No of tab pages, Title of tab pages, Field groups required and their position, layouts.

What are aspect of the ledger approach (5)?

No specific accounts area -> no change to chart of accounts. Minimum one retained earnings accounts for all GAAPs. Standard fin statement definition. Relevance of postings for local or international GAAP specified at the document level. Only the leading valuation can be posted to Controlling.

Can you assign a business area to a BUKRS?

No.

Are segment changes after posting to a PC possible prior to EhP5?

No. It cannot be implemented in the standard. Reason: other SAP object types have to be changed as well, e.g. G/L account totals with open item management, payables, receivables, and asset reconciliation accounts totals, as well as asset master records or allocation cycles. With EhP 5 reorganization and merge are possible.

What does the account group controls for AP and AR accounts?

Number range. Status of fields. If account is One-Time Vendor or Customer. Cannot be changed after creation.

What is the ledger approach in the new GL?

One LL and multiple Non-Leading Ledger. A NLL can be used for each local accounting principle.

What are aspects of the leading ledger (LL)?

One per Client. Assigned automatically to all BUKRS. Leading Ledger 0L and totals table FAGLFLEXT are part of SAP standard system. Only values from LL are posted to CO in the standard system. Leading area of asset accounting 01 is always assigned to LL. Cannot deactivate it.

What are options to create GL accounts, CoA segments and BUKRS segments?

One-step (both segments centrally). Two-step (first CoA segment, then BUKRS segment). Copy account / CoA segment / BUKRS segment. Create GL account by copying. Transfer Data.

How does Exchange Rate Spreads work?

Only maintain the average rate A. The selling rate G is defined with + Spread. The buying rate B is defined with - spread.

What is BUKRS templates?

0001 with INT chart of accounts. Dont use as prod (country version program always uses 0001 as target).

What are reconciliation accounts?

Reconciliation accounts are general ledger accounts that receive postings from subsidiary ledgers. All postings to the subledger accounts are automatically posted to the assigned reconciliation accounts. This ensures that the general ledger is always updated. You need to enter the account type in the field Reconciliation Account for Account Type in the company code segment section of the general ledger account master data.

What are the criteria of an business segment according to IFRS?

1) A segment is a part of a company carries out business activities that generate revenues and for which expenses can be incurred (including revenues and expenses in connection with transactions between areas of the same company). 2) A segment is a part of a company whose operating profits are regularly inspected by the main decision-maker of the company with regard to decisions about the allocation of resources to this segment and the evaluation of its profitability. 3)A segment is a part of a company for which there is corresponding financial information.

What is a Segment (2)?

Required in USGAAP and IFRS. Can create financial statements for a segment.

When is "Create general ledger accounts by copying" useful?

Same properties. You will also need to change the name of the account. The new account inherits all the properties of the source account. You may need all general ledger accounts of a company code in another company code. In this case, you can copy the entire company code segment to the new company code. In addition, you can copy the entire chart of accounts, including account determination, to a new chart of accounts. You can also copy the financial statement version.

What are important fields on the initial screen of the account?

Search terms, Group, Clerk or accounting, Explanatory text

How can you enable segment reporting, e.g. for markets or products?

Segment (new standard account assignment object). Older methods: PC, Business Area, CO-PA profitability segment, user-defined field.

What is a Business Area (4)?

Separate areas of operations. Can be used across company code. Balancing entity with own financial statement. E.g. training/consulting/R&D.

What are considerations to create a BUKRS?

Separate reporting. Separate P&L statement. But it is also possible to use profit center / business areas / segments.

How to define fields, if you do not want to use the transaction-specific or company code-specific control?

Set the field status to Optional. Since this field status has the lowest priority, the account group-specific control is always used.

How do you maintain Exchange Rates through Worklists? What are the benefits?

TCURMNT Worklist for Exchange Rates since R/3 Enterprise. Only relevant rates can be maintained. Small and clear list. Only relevant quotation can be maintained. Parallel processing is possible.

Which Account Group controlled field status cannot be changed?

The fields Account currency and Field status group are always the required entry fields. The status for these fields cannot be changed.

What are translation ratios?

The relationship between currencies must be maintained per exchange rate type and currency pair using translation ratios. Must be defined on time period basis.

How can you make sure Reconciliation Account cannot to be changed after it has been created?

The transaction-dependent field status should be set to Display for the Change transaction.

The CoA must be assigned to every BUKRS for which accounts are to be set up based on the structure concerne?

True

When assigning BUKRS to Controlling Area, what does Cross-company code cost accounting require?

Use of the same fiscal year variant and the same operating chart of accounts across all company codes.

What are ways to avoid duplicate vendor/customer accounts?

Use the match code before creating a new account. Activate the automatic duplication check.

What aspects guide with selecting org elements (5)?

What is the accounting principle? How are they used internally and externally? P&L according to total costs or cost-of-sales accounting? Segment reporting required? Required to issue a consolidated financial statement?

Why do you need master data comparison?

When there are instances when Purchasing Management, Sales Order Management, and Accounting create their own segments of the master record.

What does a scenario defined?

Which fields are updated in the ledgers during a posting from other application components.

When can you activate OIM?

You can activate or deactivate open item management only when the account has a zero balance.

What is a group account number used for?

You can assign a group account number to each GL account. This is used for cross BUKRS reporting if the companz uses different charts of accounts. Group account needs to exist in the group chart of accounts. Group account in GL account is required entry field.

How can you post to accounts in Foreign Currency?

You can post only in the foreign currency.

Whats the difference during posting when using OT vendors/customers?

You enter the customer or vendor specific data directly in the document during posting. A one-time account master record does not contain any information about a specific customer or vendor because it is used for more than one customer or vendor.

What do customers need to do to draw up financial statements by business areas, profit centers, or segments?

You have to activate document breakdown.

Where do you enter the account group?

You must enter the account group in the chart of accounts segment of the general ledger account master data

What do you need to to consolidate internal results across company codes with different CoA?

1) Create a group chart of accounts that contains all of the group accounts. 2) Assign the group chart of accounts to each operational chart of accounts. Once this is done, the field Group account number in the chart of account segments of the operational charts of accounts becomes a required entry field. 3) Enter the group account number in the chart of accounts segment of the operational account. Different accounts of one operational chart of accounts can refer to the same group account. 4) Use a financial statement version for the group chart of accounts. NOTE: No inter-company code controlling can be performed because the company codes use different operational charts of accounts.

What are 3 steps to create and use a chart of account?

1) Define (4 character ID). 2) Specify properties (name, language, length of GL account number 1-10 , controlling integration, Group Chart of Accouunts for Consolidation, Block Indicator). 3) Assign to BUKRS.

How many posting periods exist? When can you post to special periods?

1-12 plus 4 special periods. When transaction date is in 12 you can choose to post to special periods.

What are the 3 steps in the variant principle?

1. Define Variant (E.g. K4 is FY variant). 2. Determine Values. 3. Assign variant to objects (Assign K4 to BUKRS which use that FY).

How many scenarios can you assign to the LL?

1..6

What is different for 1 vs more than 1 retained earning accounts?

1: System automatically assigns account when creating P&L accounts. More than 1: Need to select retained earnings account for each P&L account.

Which account types are treated differently?

Balance Sheet Type of Account (balance is carried forward to same account). Profit and Loss Statement Type of Account (balance is carried forward to retained earnings account, P&L set to 0).

What should OIM be used for?

Bank clearing accounts. Clearing accounts for a goods receipt or an invoice receipt. Salary clearing accounts.

How do you define directly quoted and indirectly quoted exchange rates?

Blank or " ". /. Configurable.

What happens if the CoA is incomplete?

Blocked state. No company code can use it.

What is a prerequite for cross company code controlling?

Both companies need to have the same CoA. Check RFSKVZ00 to view the GL account directory with chart of account specific data and the company code specific data.

What is GL Account Collective Processing?

Bulk change to GL accounts (belonging to different CoA). Change CoA / BUKRS / account description. Extensive consequences.

What are the two types of year-independent FY?

Calendar (12 periods). Non-Calendar (1-16 periods, months from previous/next year must have +1 or -1 indicator). 29 must be day limit for Febs.

What are 4 Account Groups?

Cash accounts. Material accounts. Asset accounts. Profit and loss statement account. Each has a number range (intervals can overlap). ERP delivers predefined account groups.

What accounts should you set the "Only Balances in Local Currency" checkbox?

Cash discount account, GR/IR clearing account. Usually set in balance sheet accounts that are not maanged in foreign currencies or on an open item basis. Does not necessitate exchange rate postings.

What are the options to maintain vendors/customers?

Centrally. Decentralized.

What does consititute an account?

Chart of Accounts Segment + Company Code Segment = Account. The same CoA segment can be used in two different company codes (2 BUKRS segments required).

What are the two levels of Customer/Vendor accounts?

Client (general data). Company Code (business with a specific customer or vendor has to create a company code segment for this customer or vendor).

What belongs to the complete vendor account?

Client level data. Company code segment. Purchasing Org segment. You need to create a Purchasing Org segment for Purchasing Org area assigned to the company code.

What belongs to the complete customer account?

Client level data. Company code segment. Sales area segment. You need to create a sales area segment for each sales area assigned to the company code.

What are fields in the company code segment?

Control Data (Account control, account management, joint venture). Bank/interest (document creation, bank/financial details, interest calculation). Information (GL Account texts).

What is the difference without/with line item display?

Control field in Company Code segment. Without: only figures. With: Most important data from posted line items is stored.

The FY variant contains the definition of posting periods and special periods?

Correct. Does not specify whether open or closed.

What is an alternative to a group chart of accounts?

Country Chart of Account. All company codes use the same operational chart of accounts. Company codes that require a special chart of accounts for external reporting have the following options: A country chart of accounts is assigned. The account number of the country chart of accounts (an alternative account number) is entered in every operational G/L account company code segment. This number can only be used once. NOTE: Cross-company code controlling is possible because all company codes post to the same operational chart of accounts.

What does Controlling Integration within a Chart of Account mean?

Creation of a ledger account results in creation of cost element. Prerequisite: Default value for cost element category is defined in Customizing.

What information can you set for a company code segment?

Currency, Taxes, Reconciliation account, Line item display, Sort key, Field status group, House bank, Interest calculation information.

What fields are available on the confirm changes list?

Customer or vendor, Company code, Accounts not yet confirmed, Accounts rejected, Accounts to be confirmed.

What reconciliation account types?

D Receivables, K Payables, Assets, Contract account receivables

What 5 data does copy BUKRS include?

Definition, Global Params, Customizing Tables, GL accounts (if desired), Account Determination

What are aspects of the account approach?

Different valuation approaches and valuations are posted to different accounts. Minimum 1 retained earnings account for each GAAP. When financial statements are prepared, the system determines which accounts are relevant and need to be evaluated as defined in the 'financial statement version'. For complex financial statement definitions. Relevance of postings defined at account level. All valuation approaches can be posted to controlling.

What is a Profit Center (4)?

Evaluates success of independent areas. Internal analysis of profits. Decide whether P&L statement at profit center level (document breakdown not active) OR financial statement (document breakdown active).

What tools help with exchange rate maintenance?

Exchange rate spreads. Base currency. Inversion. RFTBFF00

Which scenarios exist?

FIN_CCA Cost Cender Update (sender CC and receiver CC), FIN_CONS Preparation for Consolidation (consolidation transaction type and trading partner), FIN_GSBER Business Area (trading partner business area and receiver business area), FIN_PCA Profit Center Update (PC and partner PC), FIN_SEGM Segment Reporting (segment, partner segment, PC), FIN_UKV Cost of Sales Accounting (partner business area, receiver functional area). Cannot define own scenarios.

The country chart of accounts number is entered into every operational CoA segment. True or False?

False. It is entered in every operational company code segment.

In a balance sheet account, the balance is carried forward to a Retained Earnings account and the balance sheet account set to 0. True or False?

False. The profit and loss statement account is set to 0.

What is the variant principle used for?

Field Status. Posting Periods. FY. And so on.

What is Dual Control?

Fields defined as sensitive must be changed AND confirmed. On change the SAP ERP system blocks the payments for the corresponding customer or vendor. An authorized person confirms/rejects the change.

What (4) information do account CoA contain?

Account number, Name of the account (short/long), Control Fields, Consolidation Fields.

What are the factors that affect the layout of vendor/customer Master Data screens?

Account-specific field controls. Transaction-dependent field controls. Company Code-dependent field controls (e.g. if company code does not use the dunning program, you can hide the relevant fields for this company code).

What is the opposite of the ledger approach?

Accounts approach.

What accounts should you NOT set the "Only Balances in Local Currency" checkbox?

Accounts for customers/vendors. Open item basis.

What´s inversion?

After maintaining the exchange rate from EUR to USD, the rate from USD to EUR is calculated automatically and does not need to be maintained. Imprecise in release 3.0A to E. Rarely used today.

What happens to fields in a Display transaction?

Always either displayed without entry or suppressed.

What is required for the SD / procurement department to interact with a customer / vendor?

Any sales area that needs to do business with a customer has to first create a sales area segment / purchasing organization segment. This segment contains data specific to the sales area / purchasing organization.

How can a FY be defined?

As year-independent (number and start/end dates are the same for every year). As year-specific (periods vary).