GCF GLOBAL LESSON 4 SAVING AND SHARING DOCUMENTS

By default, Word documents are saved in the __________ file type.

.docx

The default font size in Word typically is ____. a. 9 b. 10 c. 11 d. 12

11

Exporting your document as an __________, commonly known as a PDF file, can be especially useful if you're sharing a document with someone who does not have Word.

Adobe Acrobat document

Word automatically saves your documents to a temporary folder while you are working on them. If you forget to save your changes or if Word crashes, you can restore the file using __________.

AutoRecover

The feature that saves documents automatically so they can be retrieved later.

Autosave

What is the name of the view that provides data about documents and contains a set of commands to help a user manage documents?

Backstage

If you're saving the file for the first time, the Save As pane will appear in __________.

Backstage view

Trey wants to create his own template from scratch. Which icon would he select to begin this process?

Blank Document

____ characters appear somewhat thicker and darker. a. Bold b. Italicized c. Underlined d. Serif

Bold

You'll then need to choose where to save the file and give it a file name. Click __________ to select a location on your computer. You can also click OneDrive to save the file to your OneDrive.

Browse

To move to the beginning of a document, press the _________keyboard shortcut.

CTRL+home

To export a document to other file types: Click the File tab to access Backstage view, choose Export, then select __________.

Change File Type

What is the process of creating a duplicate of an item while leaving the original item in place in the document called?

Copy

You can also access the Save command by pressing __________ on your keyboard.

Ctrl+S

Click the __________ tab to access Backstage view.

File

To open an existing document, what tab should you click to open the Backstage view?

File

Press_____to go to the beginning of the line.

Home

The Font group, which changes colors and styles of text, is found on this tab on the Ribbon.

Home

____ text has a slanted appearance. a. Sans serif b. Underlined c. Bold d. Italicized

Italicized

Word processing application included in the Microsoft Office software suite.

Microsoft Word

If you want to use OneDrive, make sure you're signed in to Word with your __________.

Microsoft account

When you cut selected Tex, it is removed from the document and placed __________.

On the clipboard

To see the entire page on the screen at once, click VIEW on the ribbon to display the VIEW tab | Zoom group, and click the _____ button. a. See all b. Show Entire Layout c. 100% d. One Page

One Page

When you work with MS Office Word, you can save files to your computer. If you prefer, you can also save files to the cloud using __________.

OneDrive

To export a document as a PDF file: Click the File tab to access Backstage view, choose Export, then select Create __________ document.

PDF/XPS

Which action would Drake take to insert the contents from the Office Clipboard into a document?

Paste

___________ is the process of copying an item from the Clipboard into a document at the location of the insertion point. a. Pasting b. Cutting c. Inserting d. Clipping

Pasting

Locate and select the Save command on the __________.

Quick Access Toolbar

To store an existing file with the same name, which button is used?

Save

Word offers two ways to save a file: Save and __________. These options work in similar ways, with a few important differences.

Save As

When you create or edit a document, you'll use the __________ to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can click the Save command to save it with the same name and location.

Save command

You can click the __________ again to save your changes as you modify the document.

Save command

To share a document: Click the File tab to access the Backstage view, then click Share. A __________ window will appear.

Send Link

To remove or display rulers, click on the ribbon to display the _____ tab and then click the View Ruler check box. a. System b. Home c. View d. Layout

View

If you want to save a different version of a document while keeping the original, you can create a __________. For example, if you have a file named Sales Report, you could save it as Sales Report 2 so you'll be able to edit the new file and still refer back to the original version.

copy

You'll use this command to create a __________ of a document while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.

copy

If you don't want to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the __________ so This PC is selected by default.

default save location

You'll also need to pay close attention to where you save the __________ so it will be easy to find later.

document

When you create a new document in Word, you'll need to know how to save it so you can access and __________ it later.

edit

When you share a document from Word, you're actually giving others access to the __________.

exact same file

You'll then need to choose where to save the file and give it a __________.

file name

You can use the __________ to indent just the first line of a paragraph. a. formatting ruler b. horizontal ruler c. vertical ruler d. indent ruler

horizontal ruler

By default, Word positions text you type at the ____. a. left margin b. right margin c. center tab d. bottom tab.

left margin

It's important to save your document whenever you start a __________ or make changes to an existing one.

new project

Most features in Microsoft Office, including Word, are geared toward saving and sharing documents online. This is done with OneDrive, which is an __________ space for your documents and files.

online storage

To enter a blank line in a document, _____. a. press the ENTER key without typing any text on the line b. right-click, and select insert new line on the shortcut menu c. press the TAB key d. press the Insert key twice

press the ENTER key without typing any text on the line

Saving early and often can __________ your work from being lost.

prevent

In order to share a document, it must first be __________.

saved to your OneDrive

You can even export and __________ documents directly from Word.

share

Word makes it easy to __________ on documents using OneDrive.

share and collaborate