Kinn's Ch.14 Q's

Which of the following names should be filed first? (Wm. Jones or William Jones)

William Jones

The medical assistant should consider which of the following when selecting filing equipment? (confidentiality requirements, fire protection, cost of space and equipment, or all of the above)

all of the above

Which of the following are common types of filing equipment found in a medical office? (rotary circular files, lateral files, automated files, or all of the above)

all of the above

Which of the following is not an advantage of color-coded filing systems? (patient charts can be found quickly, patient charts can be refiled quickly, it is easy to tell when a file has been placed, or all of the above are advantages)

all of the above are advantages

Which of the following is not objective information? (progress notes, diagnosis, family history, or physical examination and findings)

family history

The physical medical record belongs to the: (patient, physician or provider, insurance company, or all of the above)

physician or provider

___________ includes adding a mark that indicates the documents are ready to be filed.

Releasing records

How would you properly index the name "Amanda M. Stiles-Duncan" for filing?

Stilesduncan, Amanda M.

Conditioning papers involves including a mark that indicates the papers are ready for filing. (T or F)

false

Numeric filing is a direct filing system. (T or F)

false

Which of the following names should be filed first? (A. Martin or Amy Martin)

A. Martin

An item used to provide space for the temporary filing of materials is called a(n):

OUTfolder

HIPAA recommends that physicians keep the records on patients for at least: (1 year, 2 years, 3 years, or HIPAA does not recommend a number of years)

HIPAA does not recommend a number of years

Files for patients who have died, moved away, or otherwise terminated their relationship with the physician are called _____________ files.

closed

Which of the following is not an advantage of a numeric filing system? (it allows periodic expansion without shifting folders, it saves time in record retrieval and refiling, it provides additional confidentiality to the chart, or filing activity is greatest when the system is initiated)

filing activity is greatest when the system is initiated

A filing system in which an intermediary source of reference, such as a file card, must be consulted to locate specific files is called a(n) _____________ system.

indirect filing

Continuity of care means: (granted or endowed with a particular authority; medical attention that continues smoothly from one provider to another so that the patient receives the most benefit; a formal examination of an organization's or individual's accounts; or an aggregate of activities designed to ensure adequate quality, especially in manufactured products or in the service industries)

medical attention that continues smoothly from one provider to another so that the patient receives the most benefit

Releasing a record, with regard to filing it, means: (deciding where to file a particular item, removing pins and paper clips, placing a mark indicating that the item is ready for filing, or arranging papers in filing sequence)

placing a mark indicating that the item is ready for filing

The process of moving an active file to inactive status is called:

purging

The method of filing in which one report is laid on top of the older report, resembling a roof, is called:

shingling

The preferred filing method for a physician's office is: (alphabetic, numeric, alphanumeric, or the one most preferred by the staff)

the one most preferred by the staff

Who ultimately decides whether a medical record can be released? (the MA, the office manager, the patient, or the physician)

the patient

What is the most important reason for telling the physician when a charting error is discovered later? (to protect the patient's health and well-being, to protect the MA's job, to keep the patient from discovering the error, or to make sure the MA is not accused of making the error)

to protect the patient's health and well-being

The medical record should be released only with a: (verbal order from the physician, written order from the physician, verbal order from the office manager, or written release from the patient)

written release from the patient