LinkedIn Learning PMP

What is one project management methodology that works well for introverted project managers?

Agile

After the plan is approved and project work begins, Tara's boss is not happy about a project delay for an upgrade. The vendor thought Tara's team would do the upgrade, and Tara thought the vendor would do it. What was missed in this situation?

An assumption was not identified.

As a Project Manager, which strategy is crucial for delegating tasks effectively to your team members?

Analyze the strengths, expertise, and capacities of team members and match tasks accordingly.

What is the first step in developing a weighted average to estimate a team member's time to complete their project task?

Ask the team member to provide a most likely estimate, plus best- and worst-case estimates.

Why is self-care particularly significant for introverted Project Managers?

Because introverted PMs often find social interactions draining and need time to recharge, ensuring they remain effective in their roles.

As a Project Manager, which strategy is most effective in setting boundaries to prevent burnout?

Clearly define work hours, take regular breaks, and communicate availability to the team to manage expectations.

After vetting and planning for a major project, your team executes the work. What should you do next?

Close out the project

Banton is defining his project deliverables. Which statement describes what a project deliverable is?

Deliverables are the results that the project delivers and help define the project scope.

A project that you manage is behind schedule. You have identified an approach that would get the project back on track, but it would require you to break one of your organization's policies. What is the best course of action?

Determine if the rule is one that can be broken and come up with an alternative plan of action if your approach doesn't work.

Jenna is a project manager overseeing 20 team members. Everyone is working hard to complete tasks, and the PM is integrating all activities. This process is known as _____.

Direct and Manage Project Work

As an introverted PM, which networking strategy is most beneficial to develop meaningful professional connections?

Focus on smaller, more intimate gatherings where deeper connections can be made.

Remembering the BLISS acronym can help you run status meetings that focus on information everyone needs to know. How can you "be efficient" during staff meetings?

Have shorter meetings.

If you want to build a culture of candor, how can you encourage team members to voice concerns?

Highlight the dangers of not speaking up and role model that yourself by discussing "undiscussables" as much as possible.

Rosanne's boss asks her to manage a project. Which question requires understanding of objectives, requirements, deliverables, and success criteria to answer?

How will you know when you are done?

When tailoring Project Management (PM) methodologies for introverted styles, which adjustment would be most effective to enhance the productivity and comfort of introverted team members?

Incorporate a combination of individual work time and structured team collaboration sessions.

Primary knowledge area that ensures coordination with all aspects of a project and includes evaluating and making trade-offs.

Integration Management

As an introverted leader, which approach would be most effective in motivating and managing teams?

Invest time in understanding individual team members' aspirations, strengths, and feedback, and tailor your leadership style to cater to those insights.

When you delegate project work, why is it important to ask the team member, "What will be your first three steps as you begin working?"

It confirms whether they are on the right path or not.

Project charters help you avoid miscommunication and ensure that everyone is in agreement on the work. Why should you strive to get all team members to sign the charter?

It encourages higher accountability.

Rosiland's project sponsor wants to know if the project is on track. Which metric will she use to give the project sponsor an overview?

KPIs

What is one technique for resolving conflict effectively?

Listen to both sides and finding a mutually beneficial solution.

Evan has led several projects and is starting another. He wants to keep improving, so he gathered all the lessons learned from past projects. Which approach should Evan take differently in this next project?

Manage knowledge throughout the project.

Ramesh is creating objectives for his project. Which SMART step will help him identify actual progress?

Measurable

Your project seems to be going off track, so you take action to resolve the problem. In which project management phase are you working?

Monitoring and Controlling

As an introverted Project Manager, which strategy would be most effective when aiming to negotiate successfully with stakeholders?

Prepare thoroughly by understanding stakeholder needs, rehearsing key points, and seeking feedback in advance.

The sponsor of Project T5 assigned you as the project manager, and the project has already been approved. What is the first thing you need to do as the project manager?

Review what has been done and complete any tasks not addressed.

Sakait has done some extra work to appease a client. Now the client is asking her to do one more task, which is significant and not part of project scope. What should Sakait do?

Sakait should tell the client the task is not within scope and add the task using the change control process.

Your team is creating a project task outline. You defined the categories together, and then subgroups brainstormed tasks for each. What is the purpose of then doing a "museum walk"?

Team members can review all the tasks and comment on them.

Camille wants to use the Agile approach on the project she will be managing. What significant benefit does the agile methodology provide?

The customer receives value from the project sooner.

Ravi took on a system implementation project that he estimated would take six months to complete, but the work keeps continuing. What is the likely cause?

The project is not clearly defined.

Rudolph, the project manager, is trying to obtain customer approval of project deliverables. It is taking longer than he anticipated because the customer wants to discuss the results. What is the most likely reason for these delays?

The success criteria aren't clear and quantifiable.

What is one of the advantages of introverted project managers?

They are good listeners and can empathize with team members and stakeholders.

As an introverted Project Manager, how can you ensure you stay true to your nature while excelling in your role?

Understand and leverage your introverted strengths, such as deep listening and thorough analysis, while also adapting to various team needs.

How can you encourage team members to build relationships with one another during a kickoff meeting?

Use icebreakers that encourage team members to discover points of connection.

What strategies can an introverted project manager use to effectively manage team members and stakeholders who are extroverted and thrive on social interaction?

Use technology-based communication tools such as email, instant messaging, or video conferencing.

You are managing a project that is implementing a new financial system. You need to include some of the finance department's resources on the team. Which stakeholder should you approach?

a functional or line manager

James is managing a project in which he has some authority to make decisions. In which type of organizational structure is James most likely managing this project?

a matrix organization

Your boss has asked you to be the project manager of an approved software implementation project. Which project document identifies your authority and responsibilities?

a project charter

The boss has asked you to research project management tools that will help with building and planning tasks on a timeline. Which type of tool would you most likely consider?

a scheduling program

Krisha is gathering information on her stakeholders, such as department names, factors that motivate them, who they listen to, and their contributions on the project. What is this document called?

a stakeholder analysis

What are the components that differentiate a project from operational work?

a unique goal, a temporary endeavor, and usually a budget

Which of the following skills is not crucial for a project manager to possess?

accounting

What is one effective communication strategy for introverted project managers?

asking open-ended questions to encourage dialogue

Project objectives help you flesh out a project by _____.

defining project scope

Your organization runs numerous projects and wants to choose the most appropriate resources for each project team. Which of the following is the best tool for identifying project resources?

enterprise project management software

During which waterfall phase does the project manager bring the full team on board and orient them to the project and expectations?

executing

Which technique would you most likely use to gather valid requirements and get buy-in from various departments?

focus groups

Your client has asked for a project that will fix productivity concerns with the customer service department. After asking "why" several times, you are able to determine the cause and create a _____.

problem statement

What are three topics you should include in a project kickoff meeting agenda?

project goals, a high-level project schedule, and a communication plan

Which organizational factor is most important when you need to make a difficult decision?

project mission

As part of the project definition, Bisa identifies risks for the project. What is the purpose of doing this during project initiation?

so management can decide whether the risks are serious enough to warrant denying the project

You are hiring a new project manager to take over a project with several teams that often disagree on what they are supposed to do. Which competency would you feel is most important in a candidate for this situation?

strong leadership skills

Several stakeholders for a project disagree on the priorities of many project objectives. Who would you ask first for help resolving this issue?

the project sponsor

You are the project manager for a healthcare system implementation project. The sponsor has asked you to create a project definition. What will the sponsor use this document for?

to decide whether to approve the project

You are planning for an upcoming project. Why should you include a risk analysis before you start the project?

to identify your project's most significant risks

Why is it important to document the project scope?

to remind stakeholders what they agreed to and to prevent scope creep