mod 5 set 2 powerpoint

adding the date to the footer

It is common practice to include the current date in the footer of slides. You could manually type the date in the footer of each slide and then update the date every time you work on the presentation, or you could add the date to the footer. To add the date to the footer of a presentation: Click the Insert tab. In the Text group, click the Date & Time button. In the Header and Footer dialog, click the Date and time check box to select it. Verify the Update automatically radio button is selected. Click the drop-down list under the Update automatically radio button and select a format for the date. Click Apply to All to add the date to all the slides in the presentation. tell me more When you select the Update automatically option in the Header and Footer dialog, PowerPoint pulls the current date from the computer's system clock and displays the date on the slide. The date is then automatically updated when the computer's date changes.

changing the order of slides

One of the most important aspects of a presentation is the flow of the information. It is important that your slides appear in a logical, grouped order for your audience to fully grasp the message you are presenting. After you have reviewed your presentation, you may find you want to switch the order of some of your slides. You can change the slide order from Slide Sorter view. To change the slide order in Slide Sorter view: Click the Slide Sorter button on the status bar. Click and drag the slide until it appears where you want it in the slide order. Release the mouse button. Each slide thumbnail appears with a number next to it indicating its location in the presentation. When you change the order of slides, PowerPoint automatically renumbers the slides for you. tips & tricks To move or copy a slide by dragging, right‐click the slide you want to move and drag it to the new location. When you release the mouse button, a menu of options will appear, allowing you to move the slide, copy the slide, or cancel the action. another method To switch to Slide Sorter view, you can also click the View tab, in the Presentation Views group, click the Slide Sorter button. You can also reorder slides by clicking and dragging the slide thumbnails on the Slides tab in Normal view.

hiding and unhiding slides

Hiding and Unhiding Slides When you practice your presentation, you may find that you want to omit certain slides, but that you do not want to delete them from your presentation in case you need them later. The Hide Slide command allows you to prevent slides from being seen without permanently removing them. To hide slides: Select the slide you want to hide. Click the Slide Show tab. In the Set Up group, click the Hide Slide button. The button toggles to the "on" state. When a slide is hidden, the thumbnail appears washed out with a slash over the slide number in the Slides tab. To unhide the slide, click the Hide Slide button again. tips & tricks To unhide a slide during a presentation, right‐click any slide, and select See All Slides. Hidden slides will appear in the list with parentheses around the number. For example, if the third slide in a presentation is hidden, the menu will display the number as (3). Click the slide you want to display. another method To hide a slide, you can also right‐click the slide on the Slides tab and select Hide Slide. To unhide a slide, right‐click the slide and select Hide Slide again.

changing the size of slides

In past versions of PowerPoint, the default aspect ratio for slides was 4:3. This aspect ratio is square in appearance and does not translate well to widescreen displays. The default slide size in PowerPoint is now widescreen 16:9. To change the size of slides in a presentation: Click the Design tab. In the Customize group, click the Slide Size button and select an option. tips & tricks Click Custom Slide Size... to open the Slide Size dialog where you can manually adjust the size of the slides in a presentation or select from a number of other preset options. tell me more If you change your slide size from widescreen (16:9) to standard (4:3), PowerPoint will give you the option of maximizing the content on the new slide size or to reduce the content size to ensure it will fit in the new slide size.

adding notes

Speaker notes are hidden notes you can add to slides. They do not appear as part of the presentation. Speaker notes can be used to help remind you to go to a certain slide in the presentation or to mention a specific detail that may not be included on the slide. To add speaker notes to slides: Click the Notes button on the status bar to display the Notes pane. Click in the Notes pane. Type your note for the slide. Speaker notes can also be used to create handouts for your audience. You can then print your speaker notes and distribute them to your audience. The Notes Page view allows you to view how your speaker notes will look when printed. In Notes view, the image of the slide appears at the top of the screen and the speaker notes appear directly below the slide. You can add and format note text in Notes Page view, but you cannot edit the content of the slides. To switch to Notes Page view: Click the View tab. In the Presentation Views group, click the Notes Page button. The current slide is displayed with the note below it. tips & tricks To hide the Notes pane, click the Notes button on the status bar again. tell me more Presenter view allows you to use two monitors to display your presentation. One monitor shows the presentation as your audience sees it, while the other includes presentation tools, navigation tools, and any notes that have been added to slides. another method To display the Notes pane, you can also click the View tab. In the Show group, click the Notes button.

applying preset picture effects

PowerPoint allows you to add a number of picture effects to images. These effects include shadows, reflections, glows, soft edges, bevels, and 3‐D rotation. You can add these effects individually, or you can apply one of PowerPoint's preset effects that include a combination of multiple effects in one style. To apply preset effects to a picture: Select the picture to which you want to apply the effect. Click the Picture Tools Format tab. In the Picture Styles group, click the Picture Effects button. Point to Preset and select a predetermined combination of shape effects. tips & tricks To apply individual picture effects, point to any other options on the Picture Effects menu and select an option. another method To change picture effects, you can also click the Shape Effects button in the Drawing group on the Home tab.

adding footers

A footer is text that appear on every slide. Typically, footers appear at the bottom of the slide, but they can also appear along the side of a slide. Use footers when you want to display the same text on every slide, such as the name of your company. To add text to the footer of all the slides in a presentation: Click the Insert tab. In the Text group, click the Header & Footer button. On the Slide tab of the Header and Footer dialog, select the Footer check box. Type the text for the footer in the Footer text box. If you do not want your footer to display on the title slide of the presentation, select the Don't show on title slide check box. Click the Apply to All button to add the footer to every slide in the presentation. tips & tricks If you only want the footer to appear on the current slide and not every slide in the presentation, click the Apply button. tell me more A header is used to display information in a handout printed from a presentation. Headers appear on the top of every handout. They do not display in the slide show. The footer text you add to slides will appear at the bottom of the handouts as well as the bottom of the slides in the presentation.

changing the presentation theme

A theme is a group of formatting options that you apply to a presentation. Themes include font, color, and effect styles that are applied to specific elements of a presentation. In PowerPoint, themes also include background styles. When you apply a theme, all the slides in the presentation are affected. To apply a theme to the presentation: Click the Design tab. In the Themes group, click the More button. Select an option in the Themes gallery. All the slides in your presentation now use the new theme. tell me more Although themes are designed to make it easy for you to create a cohesive look for presentations, you may find that the themes available in the Microsoft Office applications are close to what you want, but not quite right for your presentation. To create your own version of a theme, all you need to do is change the theme's color, font, effect styles, or background style. another method To apply a theme, you can also click a theme on the Ribbon without opening the gallery.

applying slide transitions

A transition is an effect that occurs when one slide leaves the screen and another one appears. Transitions add movement to your presentation and can keep audiences interested, but remember that overusing transitions can be distracting. Add transitions only where they will improve your presentation. To apply transitions to a slide: Select the slide to which you want to add the transition. Click the Transitions tab. In the Transition to This Slide group, click the More button and select a transition to apply to the slide. PowerPoint automatically previews the transition for you. Click the Preview button to play the transition again. To add a sound effect to a slide, click the arrow next to the Sound box. To add the same transition to all the slides of a presentation, select the slide with the transition you want to apply, and click the Apply to All button. tips & tricks When you select a transition, PowerPoint applies the default settings for that transition to the slide. You can customize the settings for a transition to create the exact effect you want: Click the Effect Options button to view the different options for the transition. When you select an option, PowerPoint will automatically play a preview of the new transition. Enter a time in seconds in the Duration box or click the up or down arrows to adjust how quickly or slowly the transition happens. Click the Preview button to view the new transition speed. tell me more PowerPoint offers a number of transitions for you to choose from. There are simple fades and dissolves, any number of directional wipes (including shapes and rotations), pushes and covers, stripes and bars, and random transitions. In PowerPoint 2016, Microsoft introduced a new transition, Morph. The Morph transition allows you to move and transform objects on a slide when transitioning from one slide to another. It is the second transition in the Transitions gallery, next to the None transition. When choosing transitions for your presentation, it is important to keep in mind who your audience will be. If you are presenting in a formal business environment, you will probably want to use more understated transitions, such as fades and dissolves. If your audience expects more "sizzle" in the presentation, then you may want to choose a complex wipe, such as the Vortex transition. another method To apply a transition, you can also click a transition in the Transition to This Slide group without opening the Transitions gallery.

applying animation effects

Adding animations to slides can help emphasize important points and grab your audience's attention. In PowerPoint you can animate individual objects on a slide, including text, images, charts, tables, and SmartArt. There are four basic types of animation schemes: Entrance - Animates the object coming on to the slide; starts with the object not visible and ends with the object visible. Examples of Entrance animations include Fade In, Split, Fly In, and Appear. Emphasis - Animates the object on the screen. Examples of Emphasis animations include Pulse, Spin, Grow/Shrink, and Teeter. Exit - Animates the object leaving the slide; starts with the object visible and ends with the object not visible. Examples of Exit animations include Fade, Disappear, Float Out, and Wipe. Motion Paths - Animates the object along an invisible line. Examples of Motion Path animations include Lines, Arcs, and Loops. To add an animation to an object: Select the object you want to animate. Click the Animations tab. In the Animation group, click the More button. More button In the Animation gallery, click an option to apply it to the object. tips & tricks When you first apply an animation effect, a preview of the animation plays in the Slide pane. To view the animation again, click the Preview button on the Animations tab. To remove an animation, select None in the gallery. tell me more A star appears next to the thumbnails in the Slides pane that contain animations or transitions.

deleting slides from presentation

After you have created all the content for your presentation, it is a good idea to carefully review the slides. As you make a final review, you may find that a slide you created is not necessary, and you want to permanently remove it. You can remove an entire slide of content by deleting it from the Slides tab. To delete a slide: On the Slides tab, right-click the slide you want to delete. Click Delete Slide on the menu that appears. You can delete multiple slides at once: Click a slide you want to delete and press Shift on the keyboard. With the Shift key still pressed, click another slide. Notice, all the slides between the two slides you clicked have been selected. Right-click any of the selected slides and select Delete Slide. If you want to select slides that are not next to each other, press Ctrl on the keyboard instead of Shift and click each slide you want to delete. Only the slides you clicked are selected. another method To delete a slide, you can also select the slide and press Delete on the keyboard.

customizing charts

All charts include common chart elements that you can adjust to change the display of your charts. These common elements include: The plot area is the area where the data series are plotted. The chart area is the area that encompasses the entire chart including the plot area and optional layout elements, such as the title and legend. The chart title is a text box above or overlaying the chart. The legend tells you which data point or data series is represented by each color in the chart. The data labels display data values for each visual element of the chart (such as the column, bar, pie slice, or line depending on the type of chart in the presentation). PowerPoint includes a number of Quick Layout options for charts. These Quick Layouts include a combination of chart elements that you can apply to charts with one command. To apply a Quick Layout to a chart: Click an empty area of the chart area to select the chart. Click the Chart Tools Design tab. In the Chart Layouts group, click the Quick Layout button and select an option. After you have applied a Quick Layout, you may find that your chart appears too cluttered. You can show and hide chart elements, making the chart easier to read. To show or hide chart elements: Click an empty area of the chart area to select the chart. Click the Chart Elements button that appears near the upper right corner of the chart. Click the check boxes to show or hide chart elements. tips & tricks To change the chart title, click the box to select it and edit the text directly in the text box. tell me more When a chart is selected, two tabs are available: the Chart Tools Design tab and the Chart Tools Format tab. The Chart Tools Design tab gives you access to commands for working with the design elements for the chart including the color, style, and data. The Chart Tools Formatting tab allows you to apply formatting to parts of the chart. On the Chart Tools Formatting tab, in the Current Selection group, the Chart Elements box displays the name of the chart element that is currently selected. This can be helpful if you need to ensure that you have selected the chart area, plot area, or another chart element to be formatted. another method You can hide or show chart elements and control their appearance and position from the Chart Tools Design tab. In the Chart Layouts group, click the Add Chart Element button, point to the chart element you want, and click an option.

modifying animations

Although PowerPoint comes with a number of easy‐to‐use, prebuilt animations, you may find that you want to further customize those animations to better suit your needs. You can adjust the behavior of an animation by adjusting the effect options. To modify the effect options of an animation: Select the object with the animation you want to modify. Click the Animations tab. Click the Effect Options button and select an option to change the default behavior of the animation. tips & tricks Click the arrow next to the Start box and select when the animation will play—On Click, With Previous, or After Previous.

using animation painter

Animations can become complex very quickly. You can invest a lot of time working on an animation to get it just right. What if you want to use those same animation effects on another slide? The Animation Painter works similarly to the Format Painter, but instead of copying and pasting formatting, the Animation Painter copies and pastes the animations that have been applied to an object. To use the Animation Painter to copy and paste animations: Select the object that has the animation you want to copy. Click the Animations tab. In the Advanced Animation group, click the Animation Painter button. Click the object to which you want to apply the animation. The animation is automatically applied to the second object. If you want to apply the animation more than once, double-click the Animation Painter button when you select it. It will stay on until you click the Animation Painter button again or press Esc to deselect it. tips & tricks To remove an animation, on the Animations tab, in the Animation group, click the None option in the gallery.

using presentation tools

Go to page content Using Presentation Tools The presentation tools in PowerPoint allow you to write on your slides while you are giving your presentation. You can use the Pen tool to underline or circle important points as you discuss them. Use the Highlighter tool to add color behind text on slides and emphasize parts of your slides. PowerPoint also includes a laser pointer tool. This tool turns the mouse pointer into a red dot that you can use to call attention to important parts of your slides. To make notations on slides using the presentation tools: In Slide Show view, click the Pointer Options button. Select a pointer option: Laser Pointer, Pen, or Highlighter. Click and drag the mouse to write on the slide or highlight part of the slide. To return to the arrow pointer, press the Esc key on the keyboard. tips & tricks When you end your presentation, PowerPoint will ask if you want to keep the annotations you added. Click the Keep button to include the annotations as part of the presentation. Click the Discard button to delete the annotations. another method To use presentation tools, you can also right‐click the slide, point to Pointer Options, and select an option.

adding hyperlinks to slides

In 2017, Microsoft released an update to the Hyperlinks feature in Word, changing how this skill is done. This page has been revised to teach the updated version of the feature. A hyperlink is text or a graphic that, when clicked, takes you to a new location. You can use hyperlinks to navigate to Web pages, other PowerPoint presentations, custom shows, or any slide in the presentation. When you point to a hyperlink, your mouse cursor turns to a hand, indicating it is something that can be clicked. Some hyperlinks include ScreenTips. A ScreenTip is a bubble with text that appears when the mouse is placed over the link. Add a ScreenTip to include a more meaningful description of the hyperlink. To add a hyperlink from one slide to another slide in the same presentation Place the cursor where you want the hyperlink to appear. Click the Insert tab. In the Links group, click the Link button. Microsoft Office 365 Update iconIf you do not have an updated version of Office 365, the button will be labeled Hyperlink instead of Link. The Insert Hyperlink dialog opens. Under Link to select Place in This Document. Select the slide to link to. Type the text for the hyperlink in the Text to display box. Click OK to insert the hyperlink into your presentation. tips & tricks To remove a hyperlink, first select the hyperlink you want to remove. In the Links group, click the Link button. In the Edit Hyperlink dialog, click the Remove Hyperlink button. tell me more Hyperlinks do not work in Normal view. In order to test your hyperlink, you must be in Slide Show view. another method To open the Insert Hyperlink dialog, you can also: Right‐click the text or object and select Hyperlink... from the menu. Press Ctrl + K on the keyboard.

printing presentations

In PowerPoint, all the print settings are combined in a single page along with a preview of how the printed presentation will look. From the Print page in Backstage view, you can preview and print all the slides in your presentation. To preview and print a presentation: Click the File tab to open Backstage view. Click Print. Verify that the correct printer name is displayed in the Printer section. In the Settings section, the last button displays the color options for printing the presentation. By default, Color is selected. To change the print selection, click the button, and then click an option: Color, Grayscale, or Pure Black and White. Click the Print button to print. tips & tricks Click the Next Page and Previous Page buttons at the bottom of the preview to navigate through your presentation to see how all the slides will appear when printed. another method To open the Print page in Backstage view, you can use the keyboard shortcut Ctrl + P.

printing handouts

In addition to printing slides, PowerPoint also gives you the ability to print handouts, notes, and an outline of the presentation. A handout is a printout of your presentation with anywhere from one to nine slides per page and with areas for taking notes. The Notes Pages option will print a copy of the slide with its associated note, if there is one. Select Outline when you want to print a text outline of your presentation. As with printing presentations, printing of handouts, notes pages, and outlines are all done from the Print page in Backstage view. To preview and print handouts: Click the File tab to open Backstage view. Click Print. Verify that the correct printer name is displayed in the Printer section. In the Settings section, the second button displays the page options for printing the presentation. By default, Full Page Slides is selected. To change the print selection, click the button and then select an option. Click the Print button to print. tips & tricks The Handouts (3 Slides) layout includes lines next to the slide image. This layout is useful if you want to print your presentation for your audience and include an area where they can easily write notes to correspond with each slide. another method To open the Print page in Backstage view, you can use the keyboard shortcut Ctrl + P.

applying a pattern to slide backgrounds

In addition to solid color backgrounds, there are a number of other graphic treatments you can add to slide backgrounds in presentations. PowerPoint comes with a number of pattern fills you can apply. A pattern fill is a geometric pattern that repeats across the background of the slide. You can change the look of the pattern by adjusting the foreground and background colors. To apply a pattern to a background: Click the Design tab. In the Customize group, click the Format Background button. The Format Background task pane displays. In the Fill section, click Pattern fill. Click a pattern to apply to the slide background. Click the Foreground Color button arrow and select a color. Click the Background Color button arrow and select a color. tips & tricks Click the Reset Background button to remove the changes you made and return the background to its original state. Click the Apply to All button to apply the custom background to all the slides in the presentation. another method To open the Format Background task pane, you can also right‐click the background of a slide and select Format Background...

navigating the slide show

Once you have started the slide show, you will need a way to advance through the slides as you talk. You can use the Rehearse Timings feature to automatically advance the slide show for you. However, if you want the freedom to depart from your script, you will want to navigate the slide show yourself. This table lists commands for navigating a presentation in Slide Show view using the mouse and the keyboard: Table has the following 4 Columns: Column, Column, Column, Column. Slide Show Navigation Command Mouse Command Keyboard Command Next Slide Left-click on the slide. Right-click and select Next. Press Enter. Press the Spacebar. Previous Slide Right-click and select Previous. Press Backspace. Specific Slide Right-click and select See All Slides. Select the slide. Press the number of the slide and press Enter. Exit the Presentation Right-click and select End Show. Press Escape. When running a slide show, you can also use the Slide Show toolbar, located in the lower-left corner of the slide, to navigate through a presentation. Click the Next button to navigate to the next slide in the presentation. Click the Previous button to navigate to the previous slide in the presentation. Click the Zoom button to magnify a part of a slide. Click the Show All Slides button to display thumbnails of all the slides in the presentation. Click a thumbnail to navigate to that slide. tips & tricks If you want to see the last slide you viewed, but it is not part of the slide order, right‐click the presentation and select Last Viewed on the menu.

packaging a presentation

PowerPoint's Package for CD feature allows you to copy and package all the elements of your presentation to a folder. When you package a presentation, the PowerPoint viewer is included by default, allowing you to run your presentation from any computer. You can then save the presentation to a removable USB drive, a shared network location, or a cloud storage location, such as your OneDrive account. To use the Package for CD feature to package a presentation to a folder: Click the File tab to open Backstage view. Click Export. Under Export, click Package Presentation for CD. Under Package Presentation for CD, click Package for CD. The Package for CD dialog opens. Type the name for the folder in the Name the CD box. Click the Copy to Folder... button. In the Copy to Folder dialog, click the Browse... button. In the Choose Location folder, navigate to the location where you want to save the presentation. Choose a location that will be accessible from another computer, such as a folder in your OneDrive location. Click Select in the Choose Location dialog. Click OK in the Copy to Folder dialog. Click the Close button to close the Package for CD dialog. You can also package your presentation to a CD. However, many computers no longer include built-in CD drives. Before choosing this option, be sure the computer you will be presenting on has a CD drive. tips & tricks Click the Add... button in the Package for CD dialog to copy more than one presentation to the folder. Click the Options... button in the Package for CD dialog to change the options for including linked files and embedding True Type fonts. In the Options dialog, you can also add passwords for opening the presentation and modifying the presentation.

recording a slide show

Rather than presenting a slide show live, you can choose to record your slide show, including the timings and narrations. When you play the recorded slide show, PowerPoint will automatically play the recorded narration and navigate through the slides using the timings you created when you recorded the slide show. NOTE: In order to record your narration, you will need to have a microphone or headset with a microphone attached to your computer. Please be sure the microphone/headset is working before doing the following steps. To record a slide show: Click the Slide Show tab. In the Set Up group, click the Record Slide Show button. The Record Slide Show dialog opens. Verify the Slide and animation timings and the Narrations, ink, and laser pointer check boxes are selected. Click the Start Recording button. When the first slide appears, begin your presentation. Work through your presentation as if you were presenting to an audience. Click the Next button to advance to the next slide. Continue narrating each slide, clicking the Next button to advance the slides, until you reach the end of the presentation. tips & tricks To remove timings from a presentation, click the Record Slide Show button arrow, point to Clear, and select Clear Timings on All Slides. To remove narration from a presentation, click the Record Slide Show button arrow, point to Clear, and select Clear Narrations on All Slides. tell me more When you record a presentation, PowerPoint will use the timings and narration you recorded as the default playback options for the presentation. To change these options, on the Slide Show tab, in the Set Up group, click the Play Narrations check box to deselect it and not use the recorded narration. Click the Use Timings check box to deselect it and not use the recorded timings.

checking spelling

Regardless of the amount of work you put into a presentation, a spelling error or typo can make the entire presentation appear sloppy and unprofessional. All the Office applications include a built‐in spelling checker. In PowerPoint, the Spelling command analyzes your entire presentation for spelling errors. It presents any errors it finds in the Spelling task pane, enabling you to make decisions about how to handle each error or type of error in turn. To check a presentation for spelling errors: Click the Review tab. In the Proofing group, click the Spelling button. The first spelling error appears in the Spelling task pane. Review the spelling suggestions and then select an action: Click Ignore to make no changes to this instance of the word. Click Ignore All to make no changes to all instances of the word. Click Add to make no changes to this instance of the word and add it to the main dictionary, so future uses of this word will not show up as misspellings. When you add a word to the main dictionary, it is available for all of the Office applications. Click the correct spelling in the list of suggestions, and click Change to correct just this instance of the misspelling in your document. Click the correct spelling in the list of suggestions, and click Change All to correct all instances of the misspelling in your document. After you select an action, the spelling checker automatically advances to the next suspected spelling error. When the spelling checker finds no more errors, it displays a message telling you the check is complete. Click OK to close the dialog and return to your file. tips & tricks Whether or not you use the Spelling tool, you should always proofread your files. Spelling checkers are not infallible, especially if you misuse a word yet spell it correctly—for instance, writing "bored" instead of "board." If you have repeated the same word in a sentence, PowerPoint will flag the second instance of the word as a possible error. In the Spelling task pane, the Change button will switch to a Delete button. Click the Delete button to remove the duplicate word. tell me more When you select an option in the list of suggestions, PowerPoint displays a list of words that have the same meaning as the selected word along with an audio file of the pronunciation of the word. another method To display the Spelling task pane, you can also press F7.

customizing handout masters

The Handout Master view allows you to modify how the printed version of your presentation will look. When you open the presentation in Handout Master view, you will see a preview of the printed page with dotted placeholders for the slides, header, footer, page number, and date. To work in Handout Master view: Click the View tab. In the Master Views group, click the Handout Master button. The Handout Master view displays. On the Handout Master tab, in the Placeholders group, click a placeholder check box to remove the checkmark and hide the placeholder. Click the placeholder check box again to display the placeholder. In the Page Setup group, click the Slides Per Page button and select an option to change the number of slides that will appear on each printed page. Click the Close Master View button to return to Normal view. Placeholders you can hide and show include: Header—appears in the upper‐left corner of the page. To add header text for a handout, click in the Header box and type the text you want to appear in the upper left corner of each handout. Date—appears in the upper‐right corner of the page and displays the date Footer—appears in the lower‐left corner of the page and displays the text you entered for the footer. Page Number—appears in the lower‐right corner of the page and displays the current number of the printed page (not the slide number). tips & tricks By default, handouts appear in portrait orientation, meaning the page is taller than it is wide. If you want your handouts to appear in landscape orientation (with the page being more wide than tall), in the Page Setup group, click the Handout Orientation button and select Landscape. another method To return to Normal view, you can also click the Normal button on the status bar.

rehearsing timings

Timing is an important part of your presentation. For example, you wouldn't want to be part way through explaining the content of a slide and have your presentation advance before you are ready. Before you give your presentation, it is a good idea to rehearse what you will say and set up the timing for the slide show. Use PowerPoint's Rehearse Timings feature to synchronize your verbal presentation with your slides. To use PowerPoint's Rehearse Timings feature: Click the Slide Show tab. In the Set Up group, click the Rehearse Timings button. When the first slide appears, begin rehearsing your presentation. Click the Pause button if you want to stop the timer. Click the Next button to advance to the next slide. Continue rehearsing each slide, clicking the Next button to advance the slides, until you reach the end of the presentation. At the end of the presentation, you will be asked if you want to keep the timings as part of your slide show. Click Yes to include the timings as part of the presentation. If you do not want to keep the timings, click No. tips & tricks When you are timing your presentation, be sure to speak slowly and carefully, and to pause slightly before you advance to the next slide. another method You can also enter the timing for a slide directly into the Slide Time box on the Rehearse Timings toolbar.

using the picture styles gallery

When creating a presentation, you want to grab the audience's attention. What makes one presentation stand out from another isn't necessarily the content of the slides, but the images used to convey that content. PowerPoint comes with a number of picture Quick Styles you can apply to pictures, instantly giving them a more sophisticated look. Picture Quick Styles include a combination of graphic effects, such as borders, shadows, 3‐D rotation, and reflections. To apply a picture Quick Style to a picture: Select the picture to which you want to apply the Quick Style. Click the Picture Tools Format tab. In the Picture Styles group, click the More button. In the Picture Styles gallery, click a Quick Style to apply it to the picture. tell me more When you insert a picture into a presentation, the Picture Tools Format tab displays. This tab is called a contextual tab because it displays only when a picture is the active element. The Format tab contains tools to change the look of a picture, such as applying artistic effects, changing the color, and cropping the image. another method To apply a Quick Style to a picture, you can also right‐click the picture, click the Picture Styles button, and select an option.

inserting slides number

When giving a presentation, it is easy to lose track of where you are in it. You can add slide numbers to the footer area of each slide to display how far along you are in your presentation. You could manually type the number for each slide in the footer area, but what if you add or delete slides from your presentation? You would have to manually renumber each slide. Instead, you can add slide numbers from the Header and Footer dialog; when you add or remove slides, the slide numbers will be updated automatically. To add slide numbers to the footer of a presentation: Click the Insert tab. In the Text group, click the Slide Number button. In the Header and Footer dialog, click the Slide number check box. Click Apply to All to add slide numbers to all the slides in the presentation. tell me more Depending on which theme you have applied to the presentation, the slide number may appear at the bottom of the slide, but it may also appear at the top, at the right side, at the left side, or next to a slide element, such as the slide's title.

applying outlines to drawing objects

When you add a drawing object to a slide, PowerPoint uses the default object outline style from the presentation's theme. This may not be the look you want for your drawing object. You can customize the weight and style of outlines for drawing objects from the Drawing Tools Format tab. To change the shape outline of a drawing object: Select the drawing object you want to change. Click the Drawing Tools Format tab. In the Shape Styles group, click the Shape Outline button. Select an option from the color palette to change the color of the outline. Point to Weight and select a thickness option for the outline. Point to Dashes and select a dash style for the outline. tell me more You can use these same steps to change the outline style on pictures. On the Picture Tools Format tab, in the Picture Styles group, click the Picture Border button to access the same options. another method To change the outline of a drawing object, you can also: On the Home tab, in the Drawing group, click the Shape Outline button, and select an option. Right‐click the drawing object, click the Outline button, and select an option.

starting the slide show

You can choose to start your presentation from the beginning, playing it all the way through. But what if you find you don't have as much time as you originally planned to present? You can also choose to start the presentation from any slide in the presentation. To start a presentation from the beginning: Click the Slide Show tab. In the Start Slide Show group, click the From Beginning button. To start a presentation from the current slide: Click the Slide Show tab. In the Start Slide Show group, click the From Current Slide button. tips & tricks Another way to start a presentation from the beginning is to select the first slide in the presentation and use any of the methods for playing the presentation from the current slide. another method To start a slide show from the current slide, you can also click the Slide Show view button on the status bar. To start the slide show from the beginning, you can also press F5 on the keyboard.

using presenting view

You can use two monitors to display your presentation. When you use two monitors your audience will see your presentation in Slide Show view, while you will see the presentation in Presenter view. Presenter view allows you to see your notes while you are giving your presentation, making it easier to refer to any notes you have added to slides. To show a presentation using Presenter view: Start the slide show. Click the Slide Show Options button and select Show Presenter View. Presenter view displays with the presentation on the left and a preview of the next slide and your notes for the current slide on the right. Click the Advance to Next Slide and Return to Previous Slide button to navigate through the presentation. Click the End Slide Show button to exit the presentation. tips & tricks If you need to change which display shows the presentation and which display shows Presenter view, click the Display Settings button and select Swap Presenter View and Slide Show. another method To open Presenter view, you can also right‐click a slide in Slide Show view and select Show Presenter View.