Module 6: Configuring Printing

configure other nodes under server within the print management console

-Drivers: stores drivers for ARM, 32-bit intel (x86), and 64-bit intel (x64) processor based systems on the network -Forms: stores supported paper sizes and formats for use printers on system -Ports: lists available printer ports on system including parallel (LPT), serial (COM), USB, LPR (for printing to remote LPD shared printers) and TCP (for printing to network-attached print devices)

remaining spooling options to further configure how spooled docs are processed

-Hold mismatched documents: causes system to compare document layout of printer with document layout within print job. -Print spooled documents first: only applies if multiple printers are configured with same port and associated print device -Keep printed documents: retains documents in spool folder after they have printed, until a notification of successful print job completion is received from print device, or Print Spooler service is restarted. -Enable advanced printing: features option allows you to make use of special features associated with a particular printer, like the ability to print booklets or to vary the order in which pages are printed (e.g., back to front).

Add printer wizard prompt you to optionally

-Modify default printer name -share printer to other computers -print a test page

Print and document services components that can be installed

-Print server: Installs print management tool -Internet Printing: allows windows server 2019 to share printers using IPP. Install and configure ISS provide HTTP or HTTPS functionally required by IPP -LPD service: allows windows server 2019 to share printers using LPD

Printer and Print Server Permissions

-Print: Allows users to submit print jobs to printers on system as well as manage their own print jobs within spool folder (pause, restart, resume, and cancel). By default, Everyone group is granted this permission. (Applies to Printers) -Manage printers: Allows users to configure printer settings, pause and restart printer, as well as submit print jobs to printer. By default, members of Administrators, Server Operators, and Print Operators group are granted this permission. (Applies to Printers) -Manage Documents: Allows users to manage print jobs (pause, restart, resume, and cancel) that other users have submitted to spool folder only. By default, CREATOR OWNER (user that added the printer) and members of the Administrators group are granted this permission. (Applies to Printers) -View Server: Allows users to view shared printers available on print server. By default, Everyone group is granted this permission. (Applies to Printer Server) -Manage Server: Allows users to configure print server settings within Print Management tool. By default, members of Administrators, Server Operators, and Print Operators group are granted this permission. (Applies to Print Server)

formats available depending on the print device capabilities

-RAW: Does not format docs from software applications before they are spooled -RAW (FF appended): Equivalent to RAW, but with form-feed code placed at end of document to ensure that last page of the file is printed. -RAW (FF auto): Equivalent to RAW (FF appended), but a form-feed code is only added at end of the document if one is not there already. -NT EMF (different versions): default format used to store documents received by the GDI API for modern print devices. -XPS or OXPS: default format used to store documents received by XPS API for modern print devices. -TEXT: Used for printing text files formatted with ANSI character set. -XPS2GDI:This format converts XPS documents to GDI for printing on GDI-compatible printers. -GDI2XPS: This format converts GDI documents to XPS for printing on XPS-compatible printers.

Windows systems support 3 printer sharing protocols

-Sever Message Block (SMB) -Internet Printing Protocol (IPP) -Line Printer Daemon (LPD)

tabs that are common to other printers

-Sharing -Ports -Advanced -Security -Device Settings

Line Printer Daemon (LPD)

-UNIX protocol -used to print docs to a print server

print clients

-a computer that prints to a shared printer

Security tab

-able to configure 3 permissions that apply to HPLaserJet_6MP printer apply to HPLaserJet_6MP printer: -print -manage this printer (equivalent to manage printers permission) -manage docs

Ports tab

-allows printers to add, delete, and configure properties of ports

Microsoft print to PDF

-allows users to save their doc as a PDF file when they print to this printer

Microsoft XPS Document Writer

-allows users to save their doc as an XPS file when they print to this printer

print server

-computer -shares one or more printers

printer pool

-configuration that consists of a printer that prints to more than one print device of same model

Device settings tab

-configure standard features -provided by the printer driver

Advanced tab

-configure times that a printer is available to users, printer priority, printer driver, and spooling options

Sharing tab

-control whether printer is shared to other systems on network and share name that is used for SMB, IPP, and LPD sharing protocols

Enhanced Metafile (EMF)

-default format that GDI uses when storing docs within a spool folder

Sever Message Block (SMB)

-default protocol -used to print docs to shared printers hosted on windows print servers

print job

-doc that has been formatted to specifications of a print device

Branch Office Direct Printing

-feature -allows print servers to redirect print job requests from print clients within a remote office directly to a network-attached print device within remote office

print queue

-folder -stores docs and print jobs during printing process

spool folder

-folder that stores docs and print jobs during printing process

Printer Control Language (PCL)

-format -used by non-PostScript printers to describe appearance of a printed page

page description language (PDL)

-format -used by PostScript printers to describe appearance of a printed page

Windows Presentation Foundation (WPF)

-graphical subsystem -windows applications can use to provide a user interface

Services tool

-graphical utility -can start, stop, restart, and configure services on a windows system

AppSocket

-improved version of HP JetDirect protocol -used for printing to network-attached printers using TCP

separator page

-optional first page of a print job -provides name of doc and user that submitted print job

Web Services Discovery (WS-Discovery)

-packet -used by WSD-enabled printers to advertise printer availability and status info

print device

-physical device -prints a print job onto paper

Line Printer Request (LPR)

-port type -used when printing to a shared printer using LPD

Graphics Device Interface (GDI)

-print API -supported by legacy and modern windows systems

XML Paper Specification (XPS)

-print API and associated doc format -supported by modern windows systems and print devices

network-attached print devices

-print devices -have a network interface (like ethernet, Wi-Fi, Bluetooth) and accept print jobs from computers n network

locally attached print devices

-print devices that are connected to computer -uses a physical cable like parallel, serial, or USB

shared printer

-printer -shared to other systems on network

locally attached printers

-printers that print o a locally attached print device

network-attached printers

-printers that print to a network-attached print device

bidirectional printing

-printing features -allows print devices to communicate status info to print servers and print clients in addition to receiving print jobs

rendering

-process of converting a doc within a spool folder into a format that a print device can understand

queuing

-process whereby a print API stores a doc within a spool folder

spooling

-process whereby a print API stores a doc within a spool folder

HP JetDirect

-protocol -used for printing to network-attached printers using TCP

Internet Printing Protocol (IPP)

-protocol -used to print docs to a print server using HTTP or HTTPS

custom filters

-search filters -available within print management tool -can list printers and printer drivers that match predefined criteria

Print and Document Services

-server role within windows server 2019 -provides print management tool as well as IPP and LPD printer sharing protocols

Print Spooler

-service on windows systems -provides nearly all print functionally

printer driver

-software component -allows print spooler service to format and render jobs for a particular print device model

print processors

-software component within windows -provides for formatting of docs within a spool folder

application programming interface (API)

-software interface -allows applications to access functions provided by an OS

printer

-software representation of a print device on a Windows system

Portable Document Format (PDF)

-standard file format for text and graphical images -read by most software applications

PostScript

-standard printing and imaging tech -uses PDL to describe appearance of a printed page

Web Services for Devices (WSD)

-technology -used by some network-attached print devices -allow print clients and print servers to easily locate print device on network

ADSI Edit

-tool -used to view objects and attributes within active directory database

LPR Port Monitor

-windows feature -provides ability to print to shared printers using LPD

Internet Printing Client

-windows feature -provides ability to print to shared printers using IPP

Print Management

-windows server 2019 tool -used to manage and monitor print servers within an organization

steps that outline shared printing process

1. on print client, user of software application like Microsoft word, chooses to print their doc to a shared printer 2. software application contacts a print API (GDI or XPS) on print client, which stores doc within a spool folder (C:\Windows\System32\spool\PRINTERS) using appropriate format like EMF or XPS 3. docs within spool folder on print client may be converted between EMF and XPS formats (to match requirements of print device) and rendered using printer driver to produce a print job 4. print job is sent from print client to print server across network using correct protocol (SMB, IPP, or LPD) 5. print server stores print job within a spool folder under C:\Windows\System32\spool\PRINTERS 6. print server sends print job to locally attached or network-attached print device after print device acknowledges that t is ready to receive it 7. print device proceeds to print doc and notifies print server that print job has complete 8. print server notifies print client that print job has completed 9. print client notifies user that print job has completed

steps that outline printing process

1. user of a software application like Microsoft word, chooses to print their doc to a printer that is installed on system 2. software application contacts a print application programming interface (API) within windows OS that stores doc within a spool folder located under C:\Windows\System32\spool\PRINTERS 3. docs within spool folder are converted to a format that print device can accept using instructions within printer driver. process is called rendering, and often results in a much larger file within spool folder compared to the original doc. at this point, doc is called a print job 4. print job is then sent to locally attached or network-attached print device after print device acknowledge that it is ready to receive it 5. print device proceeds to print doc and notifies you when print job has completed