Office Applications Review
The _____ tab allows you to modify the entrance effects of items on a slide.
animations
Before inserting a preformatted table of contents, what must you do first?
apply heading styles to text
After you select your recipients, the next step in using the Mail Merge Wizard would be to _____.
write your letter
Why should timings be applied to animations?
//to modify the way a slide starts [to control the flow of information]
If you have already inserted a slide into a presentation, how do you modify the layout of the slide?
Select the Layout icon and select the layout of your choice.
Blank space around the edge of the page is considered a _____.
margin
When you first open the PowerPoint application, what is the default view?
normal
The _____ feature can be used to include process diagrams in a presentation.
smartart
What is the purpose of the Microsoft® PowerPoint® application?
to develop presentations for business meetings
To remove the last three edits made to a document, use the _____ option.
undo
When inserting a Fly In animation, what is the first step in the process?
Select the element you wish to animate.
To _____ is to remove a word from a document.
copy
After you preview your document, what is the next step in the merge process?
complete the merge
A _____ is word, symbol, image, or other object that links you to another element in another location.
hyperlink
How can you change the view of a presentation?
by using the icons on the status bar
To include a visual representation to compare sales data, what should a user include in a presentation?
charts
The legend of a chart is moved by navigating to the Legend icon in the Chart Tools _____ tab.
layout
Marking a document as final will make the document _____.
read only
Margins can be modified in the Page Layout tab or by using _____.
the ruler
Pictures are inserted into a PowerPoint presentation in the Insert tab in the _____ grouping.
images
_____ options are available in the Home tab in the Paragraph grouping.
line spacing
To easily combine a data source and a document, use the _____ feature.
mail-merge
What is an example of a document that can be created using a mail merge?
mailing labels
Which feature is selected to practice and save the timing of a presentation?
rehearse timings
The _____ option will allow a user to remove text from one location and keep it for use later on the clipboard.
cut
I have added an animation to a slide and would like to change the time that elapses before the animation begins. What option should I choose?
delay
A style can be assigned to a table through the Table Tools _____ tab.
design
To apply a background color to the slides in a presentation, navigate to the _____ tab.
design
To modify a table style in a slide, you will navigate to the Table Tools _____ tab.
design
After you have inserted a table into a presentation, you can modify the table with the Table tools _____ and _____ tabs.
design layout
To change the length of a transition, select the _____ icon and specify the time you would like to apply.
duration
If I have applied a Wipe transition to a slide, what icon should be selected to modify the direction of the transition?
effect options
Sample templates and created templates can be accessed from which tab?
file
To access document templates, navigate to the _____ tab.
file
To create a new document using a template, navigate to the _____ tab.
file
Recurring text at the bottom of every page in a Word document is known as a(n) _____.
footer
References placed at the bottom of a page are known as _____.
footnotes
To prevent a slide from showing when I present my show but keep the slide to use in the future, which option should I choose?
hide slide
New slides are inserted into a presentation in the _____ tab.
home
To change the font on the slide of a presentation, select the text, then navigate to the _____ tab and modify the font.
home
Which tab provides the most commonly used elements in Microsoft Word?
home
Paragraph alignment options are available in the _____ tab in the _____ grouping.
home paragraph
A word that links a user to another place in a document is known as a _____.
hyperlink
Which print option should be selected to minimize the number of pages required to print the content of my presentation?
outline
Text can be entered on a slide by adding it directly to the slide or by navigating to _____.
outline view
The Header & Footer icon will allow you to add footers to all of the following except:
outlines
A common chart type used to show the contributions of items to a whole is a _____ chart.
pie
You can enter text on a slide by using:
placeholders textboxes
Pages that are taller than they are wide are considered to be in _____ orientation.
portrait
To present a slide show so it will loop continuously, what feature would you need to use?
set up show
If a kindergarten teacher was making a handout to teach children different geometric shapes, he could use the _____ feature in the Word application to develop his visuals.
shapes
Which elements are available in the Illustrations grouping in the Insert tab?
shapes smartart
If you edited a document and moved headings to a new page, what would you need to do to make sure the page numbers are correct on the table of contents?
update the table
_____ change the overall design of a document to include fonts, color, and effects.
//formats try themes
Which tab provides text formatting features? File Page Layout Home Insert
//page layout
To mark my presentation as final and make it a read-only file, which icon should I select?
//encrypt with password
If I have animated a bulleted list and want all items on the list to come in one by one, what option would I select from Effect Options?
//as one object [try all at once]
If I like an animation I have applied to one element on my slide, what feature will allow me to quickly duplicate this animation on another slide?
//effect options [Try animation pane]
Match the actions listed below with the order in which you would perform them to perform the following task: Insert a hyperlink in a document. The hyperlink should connect the document to http://www.petfinder.org.
1. Click on the Insert Tab 2. Choose the Hyperlink option 3. Type in the hyperlink name 4. Click on the Search the Web option 5. Enter the web address 6. Click OK
Paragraphs where the second and succeeding lines of the paragraph are indented have a _____.
hanging indent
To create a merged document, you will need to combine which two documents?
the starting document the data source
The shortcut key combination to insert an endnote is _____.
Alt+Ctrl+D
The shortcut key combination to insert a footnote is _____.
Alt+Ctrl+F
To insert a footnote, you can use the shortcut keys _____.
Alt+Ctrl+F
_____ is empty space between the margin and text.
An indent
Which tab should be selected to modify the entrance order of items on a slide?
Animations
To easily enter a table of contents, what should I do to headings to allow the use of the automatic formatting options?
Apply heading styles.
When centering one paragraph on a page of text, the user needs to _____.
have the cursor within the paragraph being formatted
Columns can be added to a page in the _____ tab.
page layuot
To modify the slide layout to portrait orientation, select the _____ grouping in the Design tab.
page setup
If I wanted to add a word on my slide during my presentation to help my audience remember the concept, what feature should I use?
pen
To create a presentation that includes multiple images of buildings constructed by your construction company, a user should use the _____ icon.
photo album
If I want to save a current file as a different file name, what option should I select?
save as
To identify a document as a template, you will need to change the file type in the _____ dialog box.
save as
To save an existing file as another name, select the _____ option.
save as
When saving a presentation for the first time, the application will default to the _____ dialog box so you can assign a file name.
save as
In addition to inserting a table using the Insert tab, what is another appropriate method to include a table on a slide?
Change the layout of the slide to include content, and select the Table option.
Which option will identify which features in your show are not supported by earlier versions of PowerPoint?
Check Compatibility
What is the shortcut key combination to enter a new slide in the PowerPoint application?
Ctrl+M
The shortcut key combination to center align text is _____.
Ctrl+E
To center align text, users can use the shortcut-key combination _____.
Ctrl+E
The shortcut key combination to insert a hyperlink in a document is _____.
Ctrl+K
To include a hyperlink in a document, use the shortcut key combination _____.
Ctrl+K
To allow a document to be opened easily on most computers, save the document as a _____.
When making changes to existing font, the user must first _____.
select the font
Footnotes and endnote references are formatted with _____ font.
superscript
Footnotes and endnotes will appear with what type of font formatting?
superscript
Which font style is said to be slightly above the other line of text?
superscript
What feature allows you to use rows and columns to organize information?
table
A(n) _____ is a list at the beginning of a publication that shows the main topics in a book or report and provides page numbers to quickly access material.
table of contents
Once you insert a table in a presentation, what two tabs become available in the Table Tools area?
Design and Layout
If I have applied a transition to a slide in Microsoft® PowerPoint®, what feature can be used to modify the selected transition's direction or color?
Effect Options
A preformatted structure for a document is also known as a _____.
template
To begin viewing your show from the first slide, you can select the appropriate icon from the Slide Show tab or simply press the _____ key(s).
F5
To view a presentation from the first slide, what shortcut key would I use?
F5
To view a show from the beginning, you can use the _____ shortcut key.
F5
If I am working in a document and wish to follow a hyperlink, what should I do?
Hold the Control key and click on the link.
Which shortcut key combination will move the cursor to the beginning of the line? Home Ctrl+Enter Page+Up Ctrl+End
Home
Which tab provides commands for the most commonly used elements in Word software? File Home Insert Page Layout
Home
What is the advantage of saving a document as a PDF file?
It can be opened by most computers.
I am presenting a display at a kiosk at a trade show and would like to have pictures running on my computer as I meet with clients. What option should be selected to allow my presentation to run repeatedly without stopping?
Loop continuously until 'Esc'
Select all that apply. When working with a presentation in the PowerPoint application, which views allow you to see the speaker notes as well as the slide? Normal Slide Sorter Reading Notes Page
Normal Notes Page
If you did not want to enter text directly on a slide, you could also enter your text on a slide in _____ view.
Outline
While viewing a presentation, what feature is used to annotate a slide?
Pen
Select all that apply. Which of the following would you access through the Insert tab? Pictures ClipArt WordArt SmartArt Shapes Highlights
Pictures ClipArt WordArt SmartArt Shapes
Which of the following is not one of the views available in the PowerPoint application?
Show view
If you wish to automatically send a document to an online electronic journal, you should select the _____ option.
Publish as Blog Post
The _____ toolbar can be customized to the preferences of the user. Zoom Page Layout File Quick Access
Quick Access
The _____ tab provides access to the Table of Contents grouping.
Reference
Endnotes are indicated by _____.
Roman numerals (i, ii, iii)
Select all that apply. When entering a new slide, you can choose to alter: Slide Layout Slide Design Text Location Text Formatting
Slide Layout Slide Design Text Location Text Formatting
Where can headers and footers be included in the PowerPoint application?
Slides and Notes Pages
When a table is inserted into a document, which two tabs become available to edit the table?
Table Tools Design and Table Tools Layout
The_____ displays the name of the document. Quick Access toolbar Title bar Status bar ribbon
Title bar
T/F Word software is a word-processing program that allows users to create documents.
Tru
What is the advantage of using the Photo Album feature in the PowerPoint application?
You can easily create a presentation from a group of pictures.
Once a picture is inserted into a PowerPoint presentation, how can the picture style be modified?
You can use the Picture Tools tab.
What is the potential disadvantage of selecting the On Click option from the Start icon?
You may have to click multiple times for all slide content to appear.
When a business uses the same document type multiple times, business leaders should create a document _____ to improve efficiency and maintain consistency.
template
What are advantages of using document templates? consistency in document style authors can quickly create documents ease of use all of the above
all of the above
Which audience characteristics should be taken into consideration when developing a presentation? size interests age all of the above
all of the above
Unordered lists are often identified by graphic images known as _____.
bullets
To save a presentation as a different file name, I would first need to navigate to _____.
backstage view
The _____ icon allows the user to improve the brightness, contrast, or sharpness of the picture.
corrections
The Zoom slider will allow users to _____. change the way a document will print change the way the document appears on the screen change the layout of the document change the location of the cursor
change the way the document appears on the screen
To show the growth comparisons of your company from one year to the next, a _____ can be included in your PowerPoint presentation.
chart
Select all that apply. Mail merge can be used in businesses to complete which of the following tasks? create a spreadsheet create mailing labels develop a presentation merge contacts into a business letter
create mailing labels merge contacts into a business letter
The PowerPoint application is best used to _____.
develop presentations
To require a password when opening a document, the author should select the option to _____ from the protect document icon.
encrypt with password
When you select the option to insert a chart, what other Microsoft application is accessed to create the chart?
excel
Once a table or chart is inserted in a slide, it cannot be edited.
false
Document properties can be accessed through which tab?
file
If I would like to mark my presentation as final, I would need to navigate to the _____ tab.
file
Print options, document-protection features, sharing options, and save options are all available by selecting which tab?
file
The Print options are located in which tab?
file
A new slide layout can be selected in the _____ tab.
home
Your friend is having a birthday and you want to create a slide-show presentation with pictures of her that you have saved on your computer. What feature in the Microsoft® PowerPoint® application can you use to facilitate this process?
photo album
If a developer would like to include an image from an external storage device, what option icon should be selected?
picture
The presentation view can be changed in which two places?
view tab status bar
An example of how a merge code would appear in a letter would be _____.
«University_Name»
To insert text in the background of a page, users should use a _____.
watermark
When would you insert a merge field?
when choosing which information you want to insert in a merged letter
To add text into a SmartArt graphic, a user will need to _____.
click on the placeholder and begin typing
Page orientation can be either landscape or _____.
portrait
Which icon allows you to see paragraph formatting features?
show/hide
If I am presenting to an audience of disabled individuals, what feature can be used to help them view the show?
If I am presenting to an audience of disabled individuals, what feature can be used to help them view the show?
Select all that apply. Which of the following are views included in PowerPoint? Normal Page Slide Slide Sorter Reading
Normal Slide Sorter Notes Page Reading Pane
Which element in the PowerPoint application is not available in the Microsoft Word® application?
Notes pane
The _____ feature is used to help a presenter practice their presentation to make sure each slide is allotted the appropriate amount of time.
Rehearse Timings
To save a new document template, you will need to access the _____ dialog box.
Save As
The _____ is used to make a paragraph light blue so it will stand out.
Shading icon
T/F Graphics and text can be animated on a slide.
True
T/F Inserting diagrams into documents can help readers better understand document text.
True
T/F Passwords assigned to password-protected documents cannot be recovered.
True
T/F References inserted initially as footnotes can be converted to endnotes through an option in the software.
True
An online electronic journal is known as a _____.
blog
How can mail-merge documents be used in a business setting?
to create mailing labels
What is the purpose of the Hide Slide option?
The slide will not appear in the presentation but will not be deleted.
If you inserted footnotes in a document and later determined that you wanted to use endnotes instead, what should you do?
Use the Footnote and Endnote dialog box to convert the references.
To frame a page with a thick line, use the _____ feature.
border
Unordered lists are identified with _____.
bullets
How do you access the pen feature when viewing a full-screen presentation?
by navigating to the bottom left of the screen
If I am sending a file to a friend who only has PowerPoint 2003 on his computer, what option can I use to make sure he can view the file?
check compatibility
To access the Hyperlink icon, you will need to navigate to the _____ tab.
insert
If you wanted to include a chart in the new slide you are getting ready to create, you would most likely ______.
select the insert slide dropdown box, then select a slide with a chart placeholder
Document properties are accessed through the _____.
backstage view
A thick black line around the outside edge of a page is a _____.
border
To add graphic images around the edge of a page on a document, users should use the _____ feature.
borders
Listed items that are not in any particular order should be identified with _____.
a bulleted list
To show the audience a visual representation of two sets of data, what feature should I include in a PowerPoint presentation?
a chart
Text can be easily moved from one location to another using _____. Paragraph formatting features theme settings on page a combination of the Cut, Copy, and Paste functions Page Layout formatting options
a combination of the Cut, Copy, and Paste functions
If I wished to insert a hyperlink from text in my document to my company website, what type of link would I insert?
a link to an existing file or Web page
When creating a document template, you can either start from an existing document or begin from _____.
a new blank document
Hyperlinks can be created to all of the following except _____.
a property
A _____ is a placeholder for information from a data source that will be inserted into a document
merge field
A placeholder for information that will be placed in a document is a _____.
merge field
What is a placeholder for information from a data source that will be inserted into a document?
merge field
To paste text with the same formatting as the document in which it is entered, select _____ from the Paste menu.
merge formatting
In order to change the author's name on a document, you must ______.
modify the document properties
If I wanted to include a picture of a house in my presentation, what option would I choose?
clip art
If I were creating a presentation on dogs and wanted to include a picture of a dog but did not have one available on my computer, what feature could I use to include an image?
clip art
_____ is/are artwork available for computer documents that include drawings, movies, sounds, or stock photography.
clip art
Select all that apply. Which of the following does Microsoft Word allow users to insert into documents? clip art graphics pictures text
clip art graphics pictures text
A _____ image includes drawings, movies, sounds, and stock photography that can be incorporated into your slides.
clip-art
If you would like to remove unwanted parts from an image, select the _____ option.
crop
What is the ability to remove unwanted portions of an image called?
crop
Contact information in applications such as Microsoft Outlook, Microsoft Access database, or in a Microsoft Excel spreadsheet is known as a _____.
data source
Which option should you select to open a template you have already created?
my templates
When looking at your audience, which factors will not influence the design of your presentation?
names of participants
If you wish to apply a Fancy format to a table of contents and change the leader style, you will need to _____.
navigate to the Table of Contents dialog box
To modify the options in my table of contents, I should _____.
navigate to the Table of Contents dialog box to make changes
To access an online document template, select _____ from the backstage view.
new
What is the default view when you first open a PowerPoint presentation?
normal
_____ view is the default view in the Microsoft® PowerPoint® application.
normal
By selecting the _____ view, you will have an opportunity to see a picture of the slide and the speaker notes created for the presentation all on the same page.
notes page
The view that allows you to focus on one slide and one set of notes at a time is ______.
notes page
When presenting a presentation, if I wanted to have a hard copy of my speaker notes, what print option should I choose?
notes pages
The icons to insert footnotes and endnotes in a document are located in the _____ tab.
reference
The table of contents grouping is located in which tab?
reference
To insert a footnote in a document, a user would navigate to the _____ tab.
references
To insert a table of contents in a document, navigate to the _____ tab.
references
To insert footnotes or endnotes using the icons on the Ribbon, navigate to the _____ tab.
references
The _____ option will allow you to view a full-screen slide show and let you practice your presentation and record the timings as you present.
rehearse timings
If you wanted to include a table in the new slide you are getting ready to create, you would most likely ______.
select the insert slide dropdown box, then select a slide with a table placeholder
If you wanted to add a table to an existing slide, you would most likely ______.
select the Insert Tables option in the Insert Tab
To view the Picture tools tab, a user must first _____.
select the picture
To modify a text box, you must first _____.
select the text box
To send a document to another person as an attachment electronically, select the option to _____.
send using e-mail
The _____ feature will allow users to view nonprinting formatting marks to aid in editing a document.
show/hide
A(n) _____ is one page of content in a PowerPoint presentation.
slide
One page of content in a PowerPoint presentation is referred to as a _____.
slide
Which print feature will print my presentation with one slide on each page?
slide
To modify a slide so that it will be taller than it is wide, select the _____ icon in the Design tab.
slide orientation
The _____ view is used to see a thumbnail of each slide so the developer can quickly reorder slides.
slide sorter
The easiest view to choose the order your slides will appear in is ______.
slide sorter
T/F Knowledge of how Microsoft Word toolbars are designed and organized allows the user to learn the program more easily and use it more effectively.
True
T/F Styles can be modified based on the preferences of the user.
True
If you accidentally delete a name and want to replace it back into the text, you should select the _____ option. Backspace Redo Delete Undo
Undo
Select all that apply. Word processing software allows users to do which of the following: format text design pages share documents mail merge documents
format text design pages share documents mail merge documents
If an author is creating a reference list and wants the second and succeeding lines indented for a reference, they should select _____ style.
hanging indent
Styles are selected using the _____ tab.
home
Select all that apply. When you cut text from a document, you may: leave it in the clipboard paste in into another document paste it in another location in the same document copy it into another location
leave it in the clipboard paste in into another document paste it in another location in the same document
_____ is/are the amount of blank space between lines of text in a paragraph.
line spacing
Select all that apply. In Microsoft Word, you can change the look of paragraphs by: organizing lists of information into bullets changing text alignment changing text spacing changing page margins
organizing lists of information into bullets changing text alignment changing text spacing
To add color to the entire background of a page, users will select the _____ feature.
page color
To change the background color of a page, which tab would you use?
page layout
Which of the following is not a method for opening Word software? right clicking on the desktop and selecting "view" selecting the Start button and navigating through all programs selecting the Start button and navigating to the most recently used programs using an icon on the desktop
right clicking on the desktop and selecting "view"
How would I view the ruler on my document if it was not visible? select the icon at the Quick Access toolbar select the icon at the top of the vertical scroll bar double click on the Status bar by using the Zoom slider
select the icon at the top of the vertical scroll bar
A page that is in portrait orientation is printed _____.
taller than it is wide
In addition to using the icons to adjust page margins, a user can also use _____.
the ruler
If you wish to maintain a consistent style to all the documents you create, it would be helpful to use a _____.
theme
To change the overall design of an entire document to include colors, fonts, and effects, a user should apply a _____.
theme
Select all that apply. Which methods can be used to modify the margins on a page? use the ruler to slide to the appropriate margin navigate to the insert tab and select margin choose "margins" from the page layout tab in the page setup grouping choose page borders from the page layout tab
use the ruler to slide to the appropriate margin choose "margins" from the page layout tab in the page setup grouping
How is the Microsoft Word 2010 window organized? with contextual tabs for major groupings of editing features and ribbons with specific groupings to organize commands with drop-down menus for each editing icon organized by contextual ribbons of data with ribbons for each major grouping and drop-down lists for all editing options with dialog boxes for each major grouping and ribbons within the dialog box to choose formatting options
with contextual tabs for major groupings of editing features and ribbons with specific groupings to organize commands
Select all that apply. What is Microsoft Word used for in the business environment? word processing editing documents designing spreadsheets creating presentations
word processing editing documents
Match the following. 1. show grouping of word processing tasks that can be performed 2. shortcut location for commonly used elements 3. organized commands used to modify documents 4. used to align and measure content in a Word screen 5. vertical and horizontal bars that are used to navigate through a document 6. displays the name of the document in use 7. allows users to enlarge or shrink a visual of a Word document
1. contextual tabs 2. quick access toolbar 3. ribbon 4. ruler 5. scroll bars 6. title bar 7. zoom bar
Microsoft Word allows users to create up to _____ columns on a page.
13
_____ allow(s) a user to double click with the mouse in a document to move the insertion point to a new location. Arrow keys Click to type Icons Delete keys
Click to type
Select all that apply. Which of the following actions would you use the Page Layout tab for? copying text creating a watermark adding bullets adding borders applying a theme
creating a watermark adding borders applying a theme
If a user would like to modify margins to specific settings, users would need to select the _____ option.
custom margins
To include a graphic as a watermark image, you will need to navigate to _____.
custom watermark
A page that is wider than it is tall is considered to be _____.
landscape
The ________ icon can be used to show paragraph formatting features, while the ________ icon can be used to order lists within a document.
show/hide bullets
What is animation?
the movement of elements within a slide
A merge is _____.
the process of combining information from a variety of sources
A _____ is a group of fonts, colors, and effects that are preformatted to enhance a presentation.
theme
If a designer wished to maintain consistent color, font, and effects to a presentation, it would be best to apply a _____ to the presentation.
theme
To quickly modify fonts, colors, and effects on a slide, a user can modify the _____.
theme
When you merge business letters, how many total documents will you have when you are finished with the merge process?
unable to determine - you will have one letter for each recipient on the list
When writing a business letter, how many times can you use the same merge field in a document?
unlimited
When updating a table of contents, which two options are given?
update page numbers only update entire table
If you wish to edit a data source in a document, you can make modifications when you select the data sources or _____.
when you review your letters
By using a _____ , you will have step-by-step directions to perform a mail merge. This option can be accessed through the Start Mail Merge drop-down list.
wizard
Which Microsoft application is best suited to create a resumé?
word
Microsoft® Word® is what type of program? word processing spreadsheet database text development
word processing
Decorative text used to enhance the visual appeal of a slide is known as _____.
wordArt
Decorative text in a presentation is considered _____.
wordart
Decorative text placed in a slide or publication is known as _____.
wordart
Select all that apply. Hyperlinks can appear as: words pictures symbols trademarks
words pictures symbols trademarks
The _____ icon changes the way text wraps around a selected object.
wrap text
Put the steps you would use to insert and label and endnote in order.
1. Locate the reference Tab 2. Click the Insert Endnote option 3. Type your Endnote label 4. Type the text you want the endnote to follow
match the following. 1. a font style that is darker and heavier than other fonts 2. a style of written text within a document 3. a font style that is slanted to the right 4. text that is slightly below the line of the next 5. text that is slightly above the line of text
1. bold 2. font 3. italic 4. subscript 5. superscript
Match the following. 1. a temporary storage location for information that is cut or copied in a document 2. to reproduce selected text 3. to remove selected text from a location 4. to place text from the clipboard in a specific location 5. a predefined format used for text that can include multiple font-formatting features
1. clipboard 2. copy 3. cut 4. paste 5. style
The _____ key combination will enter a new slide in a presentation.
Ctrl+M
If I wanted to stop viewing a presentation in the middle of the show, what key could I use to end the show?
Esc
T/F Styles are modified by using the Office clipboard in the Home tab.
False
When saving my template, I will need to select Word Template in the _____ dialog box.
Save As
If you cannot find a template on your computer that was appropriate for your task, what should you do?
Search online for additional templates.
If I have added new headings in my document and wanted to update my table of contents, what would I need to do to ensure the new headings are included in the table?
Select Update and choose Entire Table.
Once I have entered text into a presentation, how do I modify the font style of the text?
Select the text and use the format options available on the Home tab.
What is the benefit to displaying the merge codes in a document?
The author will know where data will be inserted in the document.
When you move a paragraph in a document that includes text with a footnote, what happens to the footnote reference?
The reference is automatically renumbered to keep the footnotes in consecutive order.
What is the advantage of using Mail Merge Wizard when creating a mail merge?
The task pane will provide a step-by-step process to complete the merge.
If you delete the first footnote in a document, what will happen with the other footnotes in the document?
Those footnotes will be renumbered to remain in numerical order.
T/F The same data source can be used multiple times in creating mail-merge documents.
True
Which of the following applications can be used as a data source for a Microsoft® Word® mail merge? Outlook Contacts Microsoft Access Databases Microsoft Excel Spreadsheet All of the above
all of the above
Which of the following documents has a template available in the sample templates for your use?
all of the above
You can create a hyperlink to which of the following? a new document an e-mail address a Web site all of the above
all of the above
The movement of elements within a slide is known as _____.
animation
Where do endnotes appear in a document?
at the end of the document
When developing a presentation, you should consider the venue in which you will be presenting, but you must also consider the _____ before designing the presentation.
audience
To add a solid green color to the back of an entire slide, navigate to the Design tab and apply a _____.
background
To delete text to the left of the cursor, use the _____ key.
backspace
Which tab in Microsoft Word provides access to the backstage view?
file
Stating a document is a PDF or XPS document refers to the document _____.
file type
To move the first line of text over five spaces and leave the other lines of the paragraph aligned to the left, use the _____ feature.
first-line indent
Formatting can be applied to _____.
font, paragraphs, and pages
References at the bottom of each page in a document are called _____.
footnotes
Which field will provide an opening for a letter such as "Dear Mr. Smith"?
greeting line
When printing a presentation, which print option will allow you to print six slides on each page?
handouts
You would like your name and contact information printed at the bottom of every page of notes on the handouts you are printing. What option would you select to help you with this task?
header and footer
Which tab provides text formatting features?
home
The major difference between a template and another document is in _____.
how it is saved
The icons to insert pictures and clip art in the PowerPoint application are located in the _____ grouping on the Insert tab.
images
The Mailings tab provides a method to combine data from multiple sources, which is also known as a _____.
merge
If you wanted to insert pictures or clipart into a presentation, which tab would you use?
insert
To include a text box, SmartArt graphic, or a shape in a document, the user would need to navigate to the _____ tab.
insert
Which tab in the PowerPoint application provides options to include a chart, table, or picture in a presentation?
insert
Which tab provides access to the hyperlink icon?
insert
You can include a chart or a table on a slide through the _____ tab.
insert
When adding a header, you would access the _______ tab, and when you are ready to present your presentation, you would do so by accessing the _______ tab.
insert slide show
From the Table of Contents grouping, you can:
insert a pre-formatted table of contents update a table of contents
To add the word "confidential" to the background of a page, users would need to _____.
insert a watermark
To set up a slide show you should do all of the following except ______.
insert irrelevant images
The location on the Word screen where text will be entered is known as the _____. insertion point Quick Access toolbar Home tab ruler
insertion point
Where will footer appear on a PowerPoint slide?
it will depend on the layout of the slide
Text that has equal left and right margins is said to be _____.
justified
What is the default orientation for a slide in the PowerPoint application?
landscape
If you use a template, you do not have to change document _______, only document _______.
layout text
In order to create individualized mailing labels for multiple customers, which tab would you utilize?
mailings
The Mail Merge option is located in which tab?
mailings
To begin a mail-merge document using the Mail Merge Wizard, navigate to the _____ tab.
mailings
Marking a document as final in the permissions will _____.
make the document read-only
What option should I choose if I would like to make my file a read-only file?
mark as final
The process of combining data from multiple sources is known as a _____.
merge
A table is best used to _____.
organize information into rows and columns
To change the color of an entire page, apply a page color in the _____ tab.
page layout
Your supervisor has asked you to add a watermark on each page of your company's annual report. Which tab will you access to include this feature in your Word document?
page layout
The _____ icon looks like a clipboard with a page of paper attached.
paste
If you wanted to send a copy of a presentation to a friend to view, but not edit, you could save your show as a ______.
powerpoint show
Select the option Save As _____ if you wish to save the presentation so it will automatically open in Slide Show view.
powerpoint show
To follow a hyperlink in a document, the user will need to _____.
press the Ctrl key while clicking the mouse
A developer can select the _____ option to see how animations and transitions will appear on an individual slide.
preview
After you have applied transitions and animations to a presentation, what icon should be used to view the changes you have made?
preview
If my supervisor asked me to provide him with a hard copy of my presentation, which option should I select?
The SmartArt icon will allow you to include which of the following on a slide?
process diagrams
Which view will allow you to see a large view of only the slide but also have access to navigation tools on the bottom of the screen?
reading
Select all that apply. A picture may be resized by using the: resizing handles on the graphic Size grouping in the Pictures tools tab View menu Quick Access toolbar
resizing handles on the graphic Size grouping in the Pictures tools tab
If you want to send a document as an attachment, select the _____ option from the File tab.
save and send
The option to publish a file as a blog post is located in the _____ options on the File tab.
save and send
As the director of sales, you have been asked to create a visual representation of the company organizational chart in the annual report. What feature can help you in creating this hierarchy graphic?
smartart
I can insert a _____ graphic to easily include a process diagram in my presentation.
smartart
To easily add an organizational chart to a document, users should select _____.
smartart
If I want my animations to begin after the previous animation, I would need to make modifications by using the _____ icon.
start
The Mail Merge Wizard can be found in the drop-down list next to the _____ icon.
start mail merge
The Mail Merge Wizard is available under which icon?
start mail merge
When developing a mail merge, what are the three documents used to create the merge?
starting document, data source, and merged document
The view of a presentation can be changed on the View tab or by selecting the appropriate icon on the _____.
status bar
A _____ is a predefined text format that includes multiple formatting options.
style
To insert a heading in a table of contents, you must first apply a heading _____ to the text.
style
_____ is a predefined format used for text that can include multiple font formatting features.
style
Text that appears slightly below the line of the other text in the document is _____.
subscript
If I want a basic movement from one slide to the next that does not distract from the speaker, what type of transition would be most appropriate?
subtle
Rows and columns used to organize data are also called _____.
tables
A _____ is a preformatted structure for a document.
template
The name of the document is identified in the _____.
title bar
Why is it necessary to save a document? unsaved documents cannot be edited to allow a document to be edited and used again you cannot print a document that is not saved to allow multiple edits to the document
to allow a document to be edited and used again
Select all that apply. Why is formatting text important? to allow visual enhancements in documents to save documents in the correct format to allow users to create a professional look for documents to ensure all font is the same size and color
to allow visual enhancements in documents to save documents in the correct format to allow users to create a professional look for documents to ensure all font is the same size and color
What would be an appropriate application of the mail-merge feature in the business world?
to create a personalized letter to clients informing them about a new product
Why should you use a hyperlink in a document?
to ease the navigation for the user
To change the way a slide moves from one slide to the next, what tab should be selected?
transition
T/F The Office clipboard holds approximately 24 items.
True
T/F The vertical and horizontal scroll bars can be used to aid in navigation throughout the document.
True
T/F When formatting paragraphs, you may either select the entire paragraph or you can simply have your cursor within the paragraph you wish to format.
True
The Shading icon will add _____ to the background of a selected paragraph.
color
What feature will allow users to see nonprinting paragraph markings to aid in editing?
show/hide
Which key combination will allow users to move to the top of a document? Ctrl+Page Down Ctrl+Home Shift+Home Shift+Page Up
Ctrl+Home
Select all that apply. To move the insertion point to another location on the screen, users can use: the clipboard click to type arrow keys scroll bars
click to type arrow keys
The _____ can be used to paste text in any order.
clipboard
The _____ is a storage location for text awaiting pasting.
clipboard
The _____ is the temporary storage location for text when it is cut from a document.
clipboard
Electronic files created on a computer using programs such as Word software are considered to be _____. documents icons media saved
documents
To adjust the margins on a page, users will navigate to the _____ tab.
page layout
The first time a document is saved, Microsoft Word will _____.
require the user to determine a name and location to save the file
A new folder can be created for a file in the _____ dialog box.
save as
To add or remove space before or after a paragraph, users should select _____.
the Line and Paragraph Spacing Icon
While formatting page-setup options, when your cursor is on the page, formatting changes will be applied to _____.
the entire page
If you wanted readers to know a document was confidential, you could include a _____ behind the text stating "confidential".
watermark
To increase the view of a document on the screen, use the _____.
zoom slider
When users talk about font size, _____ point font is considered to be about one inch.
72
To delete text to the right of the cursor, press the _____ key. Delete Home Backspace End
Delete
Select all that apply. Which of the following documents are best created in Microsoft Word? academic reports personal resumés sales spreadsheets business letters
academic reports personal resumés business letters
Text that is heavier or darker than other text in the document is considered _____.
bold
Select all that apply. What types of documents can be created using word-processing software? business newsletters letters of application presentation slideshows customer databases
business newsletters letters of application
Select all that apply. How do you open the Microsoft Word application? by using the Start menu through the File tab by using the Quick Access toolbar through desktop shortcuts
by using the Start menu through desktop shortcuts
Select all that apply. When applying styles to a document, which features of the style can be modified in the themes grouping? colors fonts margins effects
colors fonts effects
Adding _____ will allow the user to create text as it will often appear in publications with multiple articles, such as a newspaper or newsletter.
columns
Which of the following is not a use of word processing software? creating documents modifying documents creating presentations modifying text
creating presentations
Which of the following cannot be created using Word software? newsletter telling customers about a new product launch report on the impact of using a new technology database of new clients resumé to apply for a new job
database of new clients
