PMD Pro 1 Practice Exam

What are roles in the composition of a project board? 1. A Senior User Perspective 2. An Executive Perspective 3. A Senior Supplier Perspective 4. A Project Manager Perspective

1,2,3 - A senior user perspective - An exec perspective - A senior supplier perspective

Which of the following is an example of an internal control system? 1. A record-keeping protocol for information management 2. A vehicle mileage log 3. A Segregation of Duties policy for financial roles 4. A Monitoring and Evaluation Plan

1,2,3 - Record-keeping protocol for info management - A vehicle mileage log - A segregation of duties policy for financial roles

Which phrases best describe portfolio management? 1. It attempts to balance opportunities and risks against demand and supply for resources 2. It focuses on initiating and managing the overall collection of projects 3. It is the direct responsibility of the project manager 4. It sometimes raises issues that should be of concern to project teams

1,2,4 - Attemps to balance opps. + risks against demand + supply for resources - It focuses on initiating and managing the overall collection of prjs - It sometimes raises issues that should be of concern to project teams

What are some of the objectives of the Project Set Up Phase? 1. To communicate the project launch to stakeholders 2. To formally authorizes the project team to mobilize resources for the project 3. To identify and detail the comprehensive project scope 4. To establish the project governance structure

1,2,4 - Communicate the prj launch to stakeholders - Formally authorize the prj team to mobilize resources for the prj - Establish the prj governance structure

What are responsibilities of the Project Sponsor? 1. Ensure organizational commitment and accountability for the project 2. Advocate for necessary resources from the organization for the project 3. Ensure the overall success of the project 4. Ensure that the organization "owns the process and results of the project.

1,2,4 - Ensure org. commitment and accountability for the prj. - Advocate for necessary resources from the org. for the prj - Ensure that the org. "owns the process and results of the prj".

What are some of the ways in which the Work Breakdown Process can be used when planning a project? 1. Guides the process of activity identification and sequencing 2. Provides a basis for more accurate estimates of project cost 3. Graphically illustrates the start and end dates for project activities 4. Shows the hierarchy of work needed to complete a project

1,2,4 - Guides the process of activity identification and sequencing - Provides a basis for more accurate estimates of prj cost - Shows the hierarchy of work needed to complete a project

What are responsibilities of the project manager during the implementation phase? 1. Defining, documenting and coordinating roles and responsibilities 2. Directing and managing project implementation 3. Facilitating development of the project implementation plan 4. Managing communications

1,3,4 - Defining, documenting, and coordinating roles and responsibilities - Facilitating dev. of the prj implementation plan - managing comms

Which are purposes of a Venn diagram? 1. Analyzing the relationships between stakeholders 2. Establishing roles and responsibilities of project stakeholders 3. Mapping the influence of project stakeholders 4. Identifying the stakeholders associated with a project

1,3,4 - Analyze relationships between stakeholders - Mapping the influence of prj stakeholders - Identifying the stakeholders associated with a prj

What are responsibilities of a project manager? 1. Ensuring the success of the project 2. Assuming personal responsibility for completing the project work 3. Working with an array of stakeholders to complete the work of the project 4. Resolving internal conflicts among the project team

1,3,4 - Ensuring the success of the prj - Working with stakeholders to complete the work - Resolving internal conflicts among the prj team

Which are benefits of participatory approaches in project identification and design? 1. Stakeholders take control of their own development process 2. An accelerated project design process 3. A sense of ownership among communities for project results 4. An improved project design

1,3,4 - Stakeholders take control of their own dev. process - A sense of ownership - Improved prj design

Which of the following are "hard" skills required to manage people effectively during the Project Implementation Phase? 1. Conducting performance assessments 2. Communicating Vision 3. Creating job descriptions 4. Acquiring Project Staff

1.3.4 - Conducting performance assessments - Creating Job descriptions - Acquiring Prj staff

How many cells are in a four-level logical framework matrix?

16

What are justifications for using iterative project planning? 1. Help ensure that the project plan does not undergo unnecessary or frequent change. 2. Continually provide insights and learning 3. Increase and enhance the control that project managers have over the project 4. Ensure that the logic, of the project remains accurate and up-to-date

2,3,4 - Continually provide insights and learning - Increase and enhance the control that prj managers have over the prj - Ensure that the logic of the prj remains accurate and up-to-date

Why might an agency choose to complete an ex-post evaluation rather than a final evaluation? 1. To determine whether the project succeeded in delivering the outputs as detailed in the logical framework 2. Study the impact of a project at a defined period of time after project completion 3. Determine which project interventions have been continued by project participants on their own 4. Collect evidence to advocate an improved development approach to a donor

2,3,4 - Study the impact of a prj at a defined period of time after prj completion - Determine which prj interventions have been continued by prj participants on their own - Collect evidence to advocate an improved dev. approach to a donor

What is the correct sequence for the different phases in the PMD Pro Project Phase Model? 1. Project Implementation 2. Project Set Up 3. Project Identification and Design 4. Project Planning

3,2,4,1 Prj Identification + Design -> Prj Set up -> Prj Planning -> Prj Implementation

What is the correct hierarchical order of the PMD Pro's Logical Framework Model (from highest level to lowest level)? 1. Output 2. Activities 3. Goal 4. Outcomes

3,4,1,2 - Goal - Outcomes - Output - Acitivities

What is the correct sequence of project scheduling activities? 1. Activity duration estimating 2. Activity resource estimating 3. Activity sequencing 4. Activity definition

4,3,2,1 - Activity Definition - Activity sequencing - Activity resource estimating - Activity duration estimating

How many phases are there in the PMD Pro Project Phase Model for the international development sector?

6

How does a learning review differ from a final evaluation?

A learning review is simpler, quicker and more versatile

Select the missing words in the following sentence. The [ ? ] define the horizontal logic of the logical framework matrix, and create an 'if-then' logic when combined with the activities, outputs, outcomes and goals.

Assumptions

Which risk management strategy might include moving a project from one district to another because of concerns over political uncertainty?

Avoidance

What is the purpose of the RACI Chart?

Clarifies stakeholder roles during implementation

What are the five steps in the full data cycle for managing monitoring data in a project monitoring system?

Collection; Review; Summary; Analysis; and Feedback

What step in the project scheduling process allocates the type and quantity of resources required to perform each scheduled activity?

Completing the Activity Resource Estimates

What is a project implementation plan called if it sufficiently identifies the activities and resources required to complete both the direct and indirect work?

Comprehensive

What identifies the minimum amount of time required to complete project activities?

Critical Path

What is the purpose of project evaluation?

Determines the extent to which the project is contributing to achievement of outcomes and goals

What is the primary purpose of the project implementation plan?

Ensures that deliverables arrive on time, on budget and according to scope

What area tends to be a relative weakness of project managers in the international development sector?

Establishing a balanced approach to project management through all phases of the life of the project

Which of these lists of data collection techniques are correctly ordered, from least to most complex?

Existing Information, Key Informant Interviews, Focus Groups, Specific Sample Surveys

What is the most important consideration to keep in mind when identifying the data to collect in the Project Monitoring and Evaluation Plan?

Expected improvements in decision-making because of better data

What term defines the amount of time that a task in a project network diagram can be delayed by without causing a delay to the project?

Float

What is the purpose of a concept paper?

Fosters dialogue among project stakeholders

What step in the Project Identification and Design Phase includes deciding which elements will (and will not) be included in the scope of the project's intervention?

Future state analysis

What is an unresolved decision, situation or problem that will significantly impact a project called?

Issue

Which issue management process does this statement describe 'understanding the issue sufficiently to consider future consequences of action plans made to resolve it.'

Issue Analysis

Which issue management process is described by the statement: 'actions intended to ensure issue are resolved in a timely and effective manner?'

Issue Control

What is an important characteristic of the end-of-project learning review process?

It is completed quickly

What is the first step to take when completing a problem tree?

Listing the causes

What need, according to Jonathan Bradshaw's classification, does the following statement describe? A physician indicates that maternal mortality rates fail to meet the Ministry of Health's minimum standards.

Normative need

What is the purpose of a project charter document?

Officially authorizes the start of a project

Project evaluation corresponds primarily with what two levels of the logical framework?

Outcomes and Goals

Select the missing words in the following sentence. Assuming a four level logical framework based on the PMD Pro model, monitoring primarily corresponds to the activity and [ ? ] levels.

Output

Which example is a goal-level indicator (assuming a four-level Logical Framework based on the PMD Pro Model)?

Percentage reduction in morbidity from water related diseases

The discipline of [ ? ] management focuses on selecting, initiating and managing the overall collection of projects in a way that addresses the strategic objectives of the organization.

Portfolio

Which statement related to data collection processes is correct?

Primary data collection activities tend to consume more time and money than secondary data collection activities

Which analysis tool is sometimes replaced by assets-based approach?

Problem Analysis

What analysis tool is intended to investigate cause and effect relationships?

Problem tree

Which phase is continually present throughout the entirety of the PMD Pro Project Phase Model?

Project Monitoring, Evaluation and Control

Within the PMD Pro Project Phase Model, which project phase is perpetually present through the life of the project?

Project Monitoring, Evaluation and Control

Select the missing words in the following sentence. In international development projects the primary purpose of [ ? ] is to measure the progress of the day-to-day operations of the project.

Project monitoring

Compared with projects managed by organizations working in the commercial sector, what characteristic is unique to managing projects in the international development sector organizations?

Projects aspire to social and behavioral changes that improve target population well being

According to the RACI matrix, which person has the key role of carrying out the work required to achieve the task?

Responsible

What iterative process provides increasing levels of detail to the project implementation plan over time?

Rolling Wave Planning

What are the three most important factors that determine the skill level a project manager requires to effectively manage a project?

Size, complexity and risk of project

Select the missing words in the following sentence. The [ ? ] builds upon the outcomes from a Venn diagram, providing the opportunity to add further narrative and more detailed data.

Stakeholder analysis matrix

What tool is used to collect primary quantitative data for a project assessment?

Standardized Surveys

Select the missing words in the following sentence The [ ? ] competency area includes the knowledge, skills and behaviours required to identify, select and employ the right tools and processes to ensure project management success.

Technical

While conducting an analysis exercise, the project team realizes that the engineering components of a proposed project cannot be realistically accomplished. This is an example of a failure to meet which feasibility criteria?

Technical

Which is an example of a 'technical' competency required of project managers?

The ability to define and collect information and data (metrics) to monitor project progress

How does a project implementation plan differ from a project proposal?

The implementation plan focuses on the needs of the project team

Which statement best defines the concept of project tolerances?

The performance limits within which the project manager can retain autonomy

Which statement best describes a project extension scenario?

The project team has negotiated with the project donor to add time to the project calendar in order to finish the project

What is the definition of 'project scope'?

The work required to deliver project results

What is the main purpose of ensuring the project implementation plan is Iterative?

To ensure that the implementation plan is treated as a living document that can evolve and change over time.

Select the missing words in the following sentence Project [ ? ] are a key part of being able to work autonomously as a project manager and provide a certain amount of flexibility with regard to project constraints.

Tolerances

What tool specifically defines and describes the project scope in a decomposed hierarchy?

Work Breakdown Structure

What tool helps identify how a project will withdraw resources while ensuring that progress towards goals?

Transition Planning Matrix

Which of the following scope management activities is conducted during the End-of-Project Transition Phase?

Verify project scope

Which best describes the relationship between Project Management and Design, Monitoring and Evaluation (DM&E)?

While strong DM&E is a necessary component of a project management system, it is not sufficient to ensure project success

What is the main purpose of a Gantt Chart?

Graphically represents the schedule of project activities

What is the main purpose of a network diagram?

Identifies the time required, based on the activities undertaken and the resources available, to complete project activities

Project proposals in the development sector tend to emphasize which element of the project scope?

Identifying activities and resources needed to complete the direct work that produces deliverables

Which statement is the best example of a SMART indicator?

In year two, 500 farmers in the project catchment area score 70% or higher on the end of training examination

Which of the following is in the format of an objective tree statement?

Income of families is stabilized and increased