Power Automate

How many types of flow buttons are there?

3

What indications do you have that your actions are recording appropriately?

A red outline will show before you make the selection, and a blue highlight will show afterward.

What is a variant?

A specific path (same steps in the same sequence) that users take to complete a process

How can you define who has privileges to create, read, update, or delete a business process flow instance?

Activate the business process flow, and select Edit Security Roles, and define who will have privileges.

What connectors can automation recommendations suggest for improving your business processes and increasing efficiency?

All connectors that are relevant to your process will be suggested, including Power Automate Desktop to automate legacy applications. Check your answers

Which of the following is a requirement to share button flows?

An account that has access to Power Automate.

What are the three types of power automate buttons?

An app-based virtual button with a flow with no user input An app-based virtual button with a flow with user input or trigger tokens A physical button

After a flow has been exported, who can import the flow?

Anyone that receives the zip file can import it

How many recordings do you need to analyze a process?

At least 2

What is the purpose of using Power Automate flows for AI Builder?

Automate and use AI models at scale

How can you incorporate AI Builder logic in a Power Automate flow?

By adding a new step in your flow and searching for the AI Builder action name

What are the different ways to share a button?

By sharing the flow with individuals or a group and by sharing the button link

What are connectors used for in Power Automate?

Connectors let you connect to a services like Salesforce, Microsoft 365, Twitter.

What process advisor role does another user need to add recordings to your process?

Contributors or co-owners can add recordings.

What is Business Process Flow

Create a guided expereince in model driven apps. Used to augment experiences in model driven apps.

Which actions are needed to attach an image to a new SharePoint item?

Create item first, then add attachment.

Trigger

Determines what Starts the flow

Action

Determines what happens after the flow has been triggered

Where do you find flow templates?

Directly from the Power Automate builder website.

What are the three types of flows?

Event Driven, Business Process Flows, and Desk Top Flows

What is Event Driven Flow

Flows with a trigger and 1+ action

What type of AI Modules are there within PowerAutomate?

Form Processor, Object Detector, Prediction, and Text Classification

Your department would like to set up an approval system for items that are being written to a SharePoint list. You have been assigned the task of creating the system. Using flow, what's the best approach?

Generate an approval flow from the built-in SharePoint Approvals functionality on your SharePoint list.

Your organization has started using lots of Approval flows, and users are complaining that they have too many approvals to keep track of. They don't know what is approved and what is still pending their approval. What is the easiest way for them to check?

Have the users navigate to the Approval Center in Power Automate.

Which of the following entities will request a default value when it is defined?

Input variable

Which of the following statements correctly identifies when input and output variables are defined?

Input variables are defined before the flow, while output variables are defined during.

What are some actions for which you can use the Power Automate admin center?

Manage Environments and Data policies

What is the difference between my flow and team flow

My Flow = Sole Owner Team Flow = More than 1 Owner

Which connector is used to get manager information?

Office 365 Users Get Manager (V2)

How many connections are used to save the data for the Report Property Damage button flow?

One. SharePoint.

When creating Button Flows you can use trigger tokens to capture device information like, GPS data, Date and Time, etc. Which of the following is NOT an available Button trigger token? State City Phone number Full address

Phone number

To secure and administer Power Automate you can use what resources?

Power Automate can be administered on the web, via PowerShell, or even by building flows.

How can data sources be used with Power Automate?

Power Automate can connect to data sources using one of the 275+ prebuilt connectors or by building your own custom connector.

What is Power Automate?

Power Automate is a Low/No Code Solution to automating repetitive business tasks such as seeking approvals.

Which of the following actions can you not perform within Power Automate designer? Edit your previously recorded actions. Delete previously recorded actions. Record keyboard shortcuts that are used for navigation. Pause your recording to perform unrecorded actions.

Record keyboard shortcuts that are used for navigation.

What is desktop flows

Robotic Process Automation (RPA) that allows you to record yourself preforming an action in desktop or browser to then create and trigger a flow.

One of your colleagues would like to set up a flow to write an item to a SharePoint list when they receive an email from their boss. Which of the following would get them started?

See if any templates are available for this scenario. If one exists, use that, otherwise create a blank flow with a "When an email is received" trigger.

Other than recording, how do you add actions to your flow?

Select the desired action and drag it to the main canvas.

Where can you find preconfigured AI Builder flows that you can use to build your own flow?

Templates

Which of the following are the options for a data type of an input variable?

Text or sensitive text

Which of the following user input options are available?

Text, Yes/No, File, Email, Number, and Date

Which trigger action provides the full address?

The Manually Trigger a flow

How might you manage secuity in Power Automate?

The Microsoft Power Platform Admin Center and PowerShell cmdlets

Which user information can the Power Automate mobile app automatically provide?

The Power Automate button provides the full address of your current location, the time stamp, user email, and username. Office 365 users provides your manager's information.

What is the "When Something Changes" Defining Trigger

These are triggers that run when data is changed. It could be a new item created in SharePoint, a lead is updated in Dynamics, or when an event has been deleted from Outlook for example.

What is the Text Classification AI Model?

This model categorizes text by its meaning, making it is easier to analyze.

What is Form Processor AI Model?

This model extracts text from an uploaded image or taken photo.

What is Object Detector AI Model?

This model identifies objects from an uploaded image or taken photo and then provides a count of the number objects present.

What is the Prediction AI Model?

This model predicts whether something will happen or not based on previous data history. The AI Builder prediction model allows you to create a model that can predict a yes or no outcome based on historical data. You train the model by providing historical data which includes the yes/no outcome and then artificial intelligence does the rest.

What is the 'On a Button Press" Defining Trigger

This trigger takes shape in many ways. This can be when a flow virtual button is run through the mobile app, or a physical button is clicked with 3rd party options, or even when a button is pressed inside of Power Apps. This gives you and/or the users control to "run" a flow on demand.

What are the three things to check when troubleshooting a flow?

User authorization, data connections, and Power Automate actions or conditions.

What time and location do trigger tokens use?

Uses the time and the geographic location of the device.

One of your colleagues would like to post information about SharePoint items that have been approved to Twitter. Is this possible? If so, how would he do it?

Yes, it's possible. He can create a flow to monitor his SharePoint list for approved items, then Tweet the details.

Can a button flow be built entirely from the Power Automate mobile app?

Yes, with triggers, actions, and conditions

What are the benefits of using a Power Automate mobile app?

You can create, trigger, add input, and receive notifications from Power Automate flows.

What is the "On a Schedule" Defining Trigger

You can set up a flow to be triggered at a certain time of a day and with a recurrence. This allows for processes such as checking every day at 8 AM to see if there are account renewals pending and if so, sending an email to the necessary people.