Project Management Vocabulary 1 & 2
Stakeholder Matrix
A matrix that compares current and desired stakeholder engagement levels
SWOT Analysis
Analysis of (S) strengths, (W) weaknesses, (O) Opportunities, and (T) threats of an organization, project, or option
Functional Organization
An organizational structure in which staff are grouped by areas of specialization and the project management has limited authority to assign work and apply resources
Project-oriented Structure
Any organizational structure in which the project manager has full authority to assign priorities and resources, and to direct the work of persons assigned to the project
Matrix Organization
Any organizational structure in which the project manager shares responsibility with the functional managers for assigning priorities and for directing the work of persons assigned to the project
Solution requirements
Describe the features, functions, and characteristics of a product, service, or result that will meet the business and stakeholder requirements. Solution requirements are further grouped into functional and nonfunctional requirements
Business requirements
Describe the higher-level needs of the organization, such as business issues or opportunities, and reasons why a project has been undertaken
Stakeholder requirements
Describe the needs of a stakeholder or stakeholder group, and could include customers, suppliers, and partners, as well as internal business roles
Sponsors
Organizations, firms, or individuals that give teams money in exchange for naming rights and advertising rights on stadium signage.
Project Management
The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
Project Scope Statement
The description of the project scope, major deliverables, and exclusions.
Prosci 3-Phase Process
The most common and used change management tool used in project management is a three-step tool
Project Manager
The person assigned by the performing organization to lead the team that is responsible for achieving the project objectives.
Milestone
A significant point or event in a project.
Functional requirements
Describe the behaviors of the product
RACI Analysis
A RACI matrix uses (R) responsible, (A) accountable, (C) consult, and (I) inform statuses to define how involved stakeholders are in each part of the project.
Change Management Plan
A component of the project management plan that establishes the change control board, documents the extent of its authority, and describes how the change control system will be implemented
Cause and Effect Diagram
A decomposition technique that helps trace a problem back to its root cause
Decision Tree
A diagram used to evaluate a chain of decision and final outcomes
Project Charter
A document issued by the project imitator or sponsor that formally authorizes the existence of a project and provides the project manger with the authority to apply organizational resources to project activities.
Business Case
A documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as a basis for the authorization of further project management activities.
Project Portfolio
A grouping of projects, programs, subsidiary portfolios, and operations managed to achieve a strategic objective.
Stakeholder Register
A project document including the identification, assessment, and classification of project stakeholders.
Product Life Cycle
A series of phases that represent the evolution of a product, from concept through delivery, growth, maturity, and to retirement.
Project
A temporary endeavor undertaken to create a unique product, service, or result.
Stakeholder
An individual, group, or organization that may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project, program, or portfolio.
Deliverable
Any unique and verifiable product, result, or capability to perform a service that is produced to complete a process, phase, or project.
Business partners
Business partners are external companies, but they have a special relationship with the enterprise, sometimes attained through a certification process. Business partners provide specialized expertise or fill a specified role such as installation, customization, training, or support.
Quality requirements
Capture any condition or criteria needed to validate the successful completion of a project deliverable or fulfillment of other project requirements
Sellers
Contractors, suppliers, or providers who provide goods and services to other organizations
Transition requirements
Describe temporary capabilities, such as data conversion and training requirements, and operational changes needed to transition from the current state to the future state
Project requirements
Describe the actions, processes, or other conditions the project needs to meet
Nonfunctional requirements
Describe the environmental conditions or qualities required for the product to be effective
Organizational groups
Groups created by organizations, usually to solve organizational problems
RAID Analysis
Identify key risks (R), assumptions (A), issues (I), and dependencies (D) in a project
Functional managers
Responsible for the efficiency and effectiveness of a specific area such as accounting or marketing.
Project Life Cycle
The series of phases that a project passes through from its start to its completion.
Project Scope
The work performed to deliver a product, service, or results with specified features and functions.
Facilitating Change Management
To facilitate change management, different types of tools may be used. Tool selection should be based on the needs of the project stakeholders, including organizational and environmental considerations and/or constraints
Requirements
statements provided by the stakeholder, explaining business problems or business needs that must be addressed
Customers and users
the persons or organizations who will approve and manage the project's product, service or result. Users will use the project's product, service, or result.