SAP S/4HANA - Scope and Business Processes

The Statistic indicator specifies whether a WBS element is used only for statistical purposes. (T/F)

True. The Statistic indicator specifies whether a WBS element is used only for statistical purposes.

When a system is converted to SAP S/4HANA, the Material Ledger will be activated. (T/F)

True. When a system is converted to SAP S/4HANA, the Material Ledger will be activated.

When you post an invoice, the initial journal entries in the GR/IR clearing account are cleared. (T/F)

True. When you post an invoice, the initial journal entries in the GR/IR clearing account are cleared.

You can create a Purchase Requisition without a Supplier. (T/F)

True. You can create Purchase Requisitions without a supplier, but you must select one before creating the purchase order.

In SAP S/4HANA Finance, a Company Code can be assigned to multiple Controlling Areas. (T/F)

False. A Company Code can only be assigned to one Controlling Area in the SAP Enterprise Structure.

A Purchasing Info Record is required to create a Purchase Order. (T/F)

False. A purchasing info record is not required to create a purchase order, but it can automatically populate a lot of data in the purchase order by referencing past purchase orders and conditions.

During an internal order settlement, the system transfers the costs from the internal order to the equipment record. (T/F)

False. During an internal order settlement, the system transfers the costs from the internal order to the asset master record.

Warehouse Management can connect to an automated warehouse system. (T/F)

False. Only Extended Warehouse Management can connect to an automated warehouse system, not WM.

Purchase Requisitions can only be created manually. (T/F)

False. Purchase Requisitions can be created via Ariba, MRP Run, Maintenance Order release, Planned Order conversion, and release of network activities in project systems.

SAP Design to Operate Process only encompasses Production Planning. (T/F)

False. The SAP Design to Operate process includes a lot of planning and development areas, not just production. This can also be integrated with other systems.

The depreciation is posted in Asset Accounting (AA) and the General Ledger (G/L) before the depreciation posting run is completed. (T/F)

False. The actual depreciation is posted in Asset Accounting (FI-AA) and the General Ledger (G/L) only after the depreciation posting run is completed.

Reconciliation accounts are designed for direct posting. (T/F)

False. The reconciliation between subledger and G/L is always guaranteed because the G/L reconciliation account is not enabled for direct posting.

A maintenance notification is required to create a maintenance order. (T/F)

False. There is not a requirement for the notification to be created first, the order creation can trigger notification creation.

When procuring a material for a cost center, you must have a material master record created in order to purchase. (T/F)

False. When procuring consumable materials, a material master is not required. You can enter a short description, material group, and purchasing group in the document manually.

A purchase requisition can be created automatically from another SAP component. (T/F)

True. A purchase requisition can be created automatically from another SAP component.

The purchasing process involves converting purchase requisitions to purchase orders. (T/F)

True. A purchase requisition must be converted into a purchase order to formally request the item or service from the supplier.

Budgets set for a project can be increased once the project starts. (T/F)

True. Availability Control helps monitor and control the project budget.

Each SAP Fiori application is built around the user, rather than the function. (T/F)

True. Each SAP Fiori application is built around the user, rather than the function.

Functional locations are hierarchically ordered structures and could be used, for example, to represent a technical system. (T/F)

True. Functional locations are hierarchically ordered structures and could be used, for example, to represent a technical system.

In G/L accounting, you can deal with different reporting standards by using parallel ledgers. (T/F)

True. In G/L accounting, you can deal with different reporting standards by using parallel ledgers.

A company code is the basic organizational unit in Management Accounting (T/F)

(False) A controlling (CO) area is the basic organizational unit in Management Accounting.

Which of the following elements are included in a maintenance order? (multiple) A) Order operation B) Settlement rule C) Object list D) Activity report

A, B, & C) Order operation, settlement rule, and object list are included in a maintenance order.

Which of the following are characteristics of projects that are tasks? (multiple) A) Projects are limited in duration. B) Projects are usually complex and unique and involve a high degree of risk. C) Projects are not subject to quality requirements. D) Projects involve only a single department.

A & B) Projects are tasks that have the following characteristics: Projects are limited in duration; and usually complex and unique, and involve a high degree of risk.

What structures are used to determine the product cost estimate? (multiple) A) Quantity Structure B) Value Structure C) Organizational Structure D) Enterprise Structures

A & B) Quantity Structure and Value Structure are used to determine product cost estimate.

For which of the following elements does the Asset Explorer give a clear overview of the activities carried out for an asset? (multiple) A) Planned value B) Posted and planned depreciation C) Acquisitions from vendor D) Settled value

A & B) The Asset Explorer gives a clear overview of the activities carried out for an asset for planned value, and posted and planned depreciation.

What is the result of posting a customer billing document? (multiple) A) Creates Customer Open Item B) Clears Customer Open Item C) Creates Controlling Document D) Payment is Posted

A & C) Posting a customer invoice creates and invoice, accounting, controlling, and profitability analysis documents. It also creates a customer open item.

When a goods receipt is posted in the system, which of the following documents are created? (multiple) A) Material document B) Transfer posting document C) Accounting document D) Outbound delivery document

A & C) When a goods receipt is posted in the system, material document and accounting document are created.

What must occur before materials can be withdrawn for production? (multiple) A) Raw material and Work Center must be available B) Settlement C) Profitability Analysis D) Release and Save

A & D) All components and resources must be available. The order must also be released and saved.

Select all correct answers about General Ledger Accounts. (multiple) A) Created in Financial Accounting (FI) B) Created in Management Accounting (CO) C) Can only be posted to directly. D) Defined in the Chart of Accounts

A & D) General Ledger Accounts are created in Financial Accounting. Once created in the Chart of Accounts, they can be extended to the Company Codes that will use them on Financial Statements.

What is the result of reversing an overall completion confirmation? (multiple) A) Order status changes B) Order locked for editing C) Outstanding Purchase Requisitions are cancelled D) Reservations are recompiled

A & D) Reversing an overall completion changes the order status back to Released. It also recompiles purchase requisitions that were previously deleted and reservations for stock that were cancelled.

Which of the following functions can be automated via customizing in production order processing? (multiple) A) Goods receipt B) Upload from process level C) Material staging D) Order request

A & D) The goods receipt and order request functions can be automated via customizing in production order processing.

Which of the following tasks does the system perform during the payment run? (multiple) A) It posts payment documents. B) It creates open items. C) It modifies data for printing the payment media. D) It clears open items.

A & D) The system performs the following tasks during the payment run: It posts payment documents and clears open items.

Which of the following are tasks of Financial Accounting? Choose the correct answers. (multiple) A) Financial Accounting posts all financial transactions, revenues, and expenses. B) Financial Accounting provides data for cost center managers. C) Financial Accounting analyzes cost variances and inefficiencies in the company. D) Financial Accounting allows the setting up of a profit and loss statement and a balance sheet.

A & D) The tasks of Financial Accounting are: Financial Accounting posts all financial transactions, revenues, and expenses, and allows the setting up of a profit and loss statement and a balance sheet.

What is the term for the material withdrawal in the production process? A) Goods Issue B) Goods Receipt C) Stock Transfer D) Transfer Posting

A) The goods issue of stock to the production order debits the materials from stock values and credits the production order. This produces an accounting,

What data recorded in the FI Vendor role of a business partner is needed to connect them with the Accounts Payable balance sheet account? A) Reconciliation Account B) Payment Terms C) Payment Method D) Incoterms

A) The reconciliation account connects the vendor with the correct General Ledger account for Accounts Payable to be performed.

Which of the following areas are covered in Manager Self-Service (MSS)? (Multiple) A) Performance appraisal (employee reviews) B) Change requests of an employee C) Monitoring D) Execution

A, B, & C) The areas covered in Manager Self-Service (MSS) are performance appraisal (employee reviews), change requests of an employee, and monitoring.

You can assign profit centers to the following objects in SAP S/4HANA: (multiple) A) Assets B) Projects C) Cost Centers D) G/L Accounts

A, B, & C) You can assign a profit center to Assets, Projects and Cost Centers (in addition to other objects). An assignment to a G/L account is not possible.

Which of the following functions can an employee perform by using Employee Self-Service (ESS)? (Multiple) A) Search the Who's Who B) Submit travel expenses C) Check employee reviews D) Update banking information

A, B, & D) An employee can perform the following functions by using Employee Self-Service (ESS): Search the Who's Who, submit travel expenses, and update banking information.

When a Goods Receipt is recorded against a Purchase Order, which of the following details are checked? (multiple) A) The correct material has been delivered. B) The correct quantity of material has been delivered. C) The total price of the material. D) Perishable goods meet the minimum shelf life criteria.

A, B, & D) When a GR is recorded against a PO, the following details are checked: The correct material has been delivered, correct quantity of material has been delivered and perishable goods meet the minimum shelf life criteria.

What master data can be found in a Sales Order? (multiple) A) Output B) Sales Organization C) Material D) Customer

A, C, & D) Master data included in the Sales Order is Customer, Material, Condition, and Output.

Which of the following statements about materials requirement planning are true? (multiple) A) Material requirements planning takes current and future sales as its reference point. B) The main function of material requirements planning is the monitoring of stocks. C) In MRP, the requirements elements include sales planned independent requirements. D) The planned requirement quantities trigger the MRP calculation.

A, C, & D) Material requirements planning takes current and future sales as its reference point. In MRP, the requirements elements include sales planned independent requirements. And, the planned requirement quantities trigger the MRP calculation.

SAP Fiori applications can be classified as which of the following: (multiple) A) Factsheet B) Educational C) Transactional D) Analytical

A, C, & D) SAP Fiori applications can be classified as Factsheet, Transactional, and Analytical.

A functional location can be structured using which of the following criteria? (multiple) A) Spatial B) Objective C) Technical D) Functional E) Strategical

A, C, & D) The criteria a functional location can be structured according to are Spatial (such as building 1 and building 2), Technical (such as press frame and press hydraulics), and Functional or process-oriented (such as polymerization and condensation).

In the stock overview, you can also display the stock quantities for consignment material. (T/F)

True. In the stock overview, you can also display the stock overview for consignment material.

Profit Centers can be used as investment centers. (T/F)

True. Profit Centers can be used as investment centers.

When is an account assignment object needed in the purchase order? (Multiple) A) When purchasing material for stock B) When purchasing a service C) When there is no material master record D) When purchasing materials for a warehouse

B & C) An account assignment object is needed when a service is purchased and also when there is no material master record for the item in the SAP system.

Select all organizational elements in the Source to Pay Process (Multiple) A) Warehouse Number B) Plant C) Purchasing Group D) Purchasing Area

B & C) Client, Company Code, Purchasing Org, Purchasing Group, Plant and Storage Location organizational levels belong to Materials Management.

Which of the following can be created by processing MRP? (multiple) A) Purchase order B) Dependent requirements C) Planned orders D) Planned independent requirements

B & C) Dependent requirements and planned orders can be created by processing MRP.

What organizational levels make up a Sales Area? (multiple) A) Plant B) Sales Organization C) Division D) Shipping Point

B & C) Sales Area is comprised of Sales Organization, Distribution Channel, and Division.

What master data is needed to create purchase orders? (multiple) A) Customer B) Vendor C) Material D) Purchasing Organization

B & C) Vendor and Material master records are needed to create purchase orders. Customers are used in Sales Order Processing and Purchasing Organization is an organizational level, not master data.

What effect does posting a vendor's invoice have in SAP S/4HANA? (multiple) A) Controlling Document created B) Accounting Document created C) Purchase Order History Updated D) Vendor Open Items are cleared

B & C) When the invoice is posted, an invoice document and accounting document are created. The PO History is updated and an open item is created.

Select all steps in the Source to Pay Business Process (Multiple) A) Create Sales Order B) Create Purchase Order C) Availability Check D) Source of Supply Selection

B & D) Both steps are part of the Source to Pay process. Starting with creation of a purchase requisition and ending with posting payment to the vendor.

Which of the following elements are HCM organizational objects? (multiple) A) Payroll area B) Jobs C) Employee group D) Persons

B & D) Jobs and persons are part of the organizational structure.

Which steps can occur once a production order has been released? (multiple) A) Product Cost Estimate B) Goods Receipt C) Availability Check D) Settlement

B & D) Once the order is released, all work can be done and period end activities can be performed.

Which of the items below are features of SAP Extended Warehouse Management that do not exist in SAP Warehouse Management? (multiple) A) Temperature controlled storage B) Slotting / Rearrangement C) Cross docking D) RFID (Radio Frequency Identification)

B & D) Slotting/Rearrangement and RFID (Radio Frequency Identification) are additional functions for SAP Extended Warehouse Management.

Select the types of general ledger accounts that can be created. (multiple) A) Expense B) Balance Sheet C) Cost Center D) Secondary Cost

B & D) There are 5 general ledger account types; Balance Sheet, Non-Operating Expense/Revenue, Primary Cost Account, Secondary Cost Account and Cash Account.

When is the first time availability check is run in the Lead to Cash business process? A) Quotation B) Order C) Outbound Delivery D) Billing Document

B) Availability check is run during the sales order. It can be executed again during backorder processing.

How do cost centers calculate the rate for a resource's time? A) Overhead Rate Type B) Activity Type C) Salary Type D) Settlement Type

B) Cost Centers are use and are paired to Activity Types to determine the rate of the particular activity.

What data exists in a maintenance notification? A) Actual Costs B) Damage Codes C) Planned Costs D) Operations

B) Damage and cause codes are included in the maintenance notification data.

From the following list, identify the Value Added Service. A) Warehouse structure B) Packaging C) Warehouse Management D) Cross-Docking

B) Packaging is the only Value Added Service from the given options.

Select the org level that belongs to the Design to Operate process. A) Storage Bin B) Plant C) Sales Organization D) Purchase Organization

B) Plant is used during the process, as well as the materials assigned to the plant.

What roles are needed to create a vendor business partner? A) Customer B) Supplier C) FI Customer D) Driver

B) Supplier. To create a vendor business partner three roles are necessary; Business Partner General, Supplier, and FI Vendor

Backorder processing is a component of ________________. A) Cost Allocations B) Advanced Available to Promise C) Sales Orders D) Delivery Documents

B) The backorder processing functionality is an element of a ATP (Advanced Available to Promise).

What tool can be used for project planning? A) Fiori Analytical Apps B) Planning Board C) Dashboards D) Availability Control

B) The project planning board can be used to show plans and compare to actuals.

Select all Advanced Planning Master Data (multiple) A) Material B) Product C) Production Data Structure D) Plant

B, C, & D) Product, Resource, Location, and Production Data Structure are Advanced Planning master data.

What data can be recorded during production order confirmation? (multiple) A) Planned costs B) Resource time C) Quantities produced D)Scrap materials

B, C, & D) The confirmation of a production order captures all of the actuals that happened during the operation or overall production order.

Which of the following statements is true? (multiple) A) controlling (CO) area is the basic organizational unit in Financial Accounting. B) controlling (CO) area is the highest organizational unit in Management Accounting. C) A plant can only be assigned to one company code. D) A company code can only be assigned to only one controlling area. E) You can assign a sales organization to many company codes.

C & D) A plant can only be assigned to one company code. A company code can only be assigned to only one controlling area.

What is output of a MRP Run? (multiple) A)Production Order B) Purchase Order C) Purchase Requisition D) MRP List

C & D) MRP List, Dependent Requirements, Purchase Requisition, Planned Order, Schedule Lines, and Exception Messages can all be output of a MRP Run.

What organizational levels must a material be assigned to in order to run MRP for Production Planning? (multiple) A) Company Code B) Sales Organization C) Plant D) Storage Location

C & D) Plant and storage location info is needed when defining material for the production process.

What is true of the SAP HANA Database? (multiple) A) Data can be indterm-2exed and aggregated B) Data must be saved to a hard disk for use C) Data is structured in columns D) Data runs in-memory

C & D) S/4HANA Database is structured in columns that run in-memory

Which of the following are examples of transfer postings? (multiple) A) Storage location to storage location B) Plant to plant C) Stock-to-stock D) Material-to-material

C & D) Stock-to-stock and material-to-material are examples of transfer postings.

What is a classification of a condition master data? (multiple) A) Contract B) Tariff C) Freight D) Tax

C & D) The 4 classifications of a condition master record are Price, Discount/Surcharge, Freight, and Tax.

What roles are needed to create a customer business partner? (multiple) A) Supplier B) Customer C) FI Vendor D) General

C & D) The three roles needed to create a customer business partner are General, FI Customer, and Customer.

Which of the following statements about invoice verification is true? (multiple) A) Posting the invoice is the second phase of the invoice verification process. B) Logistics invoice verification creates a connection between materials management and inventory management. C) When you post an invoice, the system creates an accounting document. D) An open item is posted to the vendor's account in Financial Accounting.

C & D) When you post an invoice, the system creates an accounting document and an open item is created to the vendor's account in Financial Accounting

What is the result of a 2-step plant to plant stock transfer? A) 2 materials management (MM) documents B) 1 materials management document (MM) and 1 financial accounting (FI) document C) 2 materials management (MM) documents and 1 financial accounting (FI) documents D) 2 materials management (MM) documents and 2 financial accounting (FI) documents

C) A 2-step plant to plant stock transfer will create 2 MM documents (one for each step) and 1 FI document (crediting one plant and debiting another within the same company code).

What is the posting key requirement when posting a General Ledger document using an expense account? A) Enter a Company Code B) Enter a date C) Enter a controlling object D) Enter tax code

C) A controlling object is always required when posting expenses. The system needs this data to post the actual expense amount to that cost object.

What happens to stock materials needed for a maintenance order? A) Commitment B) Stock Transfer C) Reservation D) Production Order

C) A reservation would be made for the stock material.

What organizational data is used in Management Accounting? Choose the correct answer A) Company Code B) Cost Center C) Controlling Area D) Internal Order

C) Controlling Area and Operating Concern are the two organizational levels for Management Accounting.

What is the first step in the lead to cash process that integrates with Financial Accounting? A) Create sales order B) Create delivery document C) Create goods issue D) Create invoice

C) Creating the goods issue indicates the loss of balance sheet stock, which will trigger an accounting document, material document, controlling document, and also a material ledger document.

How is master data created when using the Fast Entry method? A) 1 infotype updated for 1 personnel number B) Many infotypes updated for 1 personnel number C) 1 infotype updated for many personnel numbers

C) Fast Entry allows one infotype to be changed for many personnel numbers at once.

What is the organizational level listed for Enterprise Asset Management? A) Company Code B) Controlling Area C) Maintenance Planning Plant D) Storage Location

C) Maintenance Plant and Maintenance Planning Plant are the organizational elements for EAM.

How can MRP Run be integrated with Purchasing? A) MRP Run creates the goods movements needed in purchasing B) MRP Run creates purchase orders for materials needed. C) MRP Run creates purchase requisitions for materials needed. D) MRP Run creates sales orders for materials needed.

C) Part of MRP Run output in Purchase Order creation.

What is the material planning system that can be integrated with S4/HANA? A) Customer Experience B) Ariba C) Integrated Business Planning D) Resources Planning

C) SAP IBP is used for integrated planning with the S/4HANA system.

What functionality uses non-monetary data, like number of employees in a department, to figure costs to be allocated from one cost center to many cost centers? A) Activity Types B) Internal Orders C) Statistical Key Figures D) Asset Class

C) Statistical Key Figures are a tracing factor for assessments made when non-monetary data is used for cost distributions

What assists the system with gathering all missing information in a sales order and adding it to a log for resolution? A) Partner functions B) Availability check C) Incompleteness D) Backorder processing

C) The incompletion log collects data from the sales order that is missing and adds it to a log for users to resolve later.

Which of the following statements about the material master is false? A) The material master defines how a product is purchased. B) The material master defines how a product is sold. C) The information in the material master is grouped into views that are organized by users. D) The material master contains the information that a company needs to manage a type of material.

C) The information in the material master is grouped into views that are organized by users.

What is the purpose of the material ledger? A) Calculate standard prices B) Record material movements C) Calculate statistical prices D) Record plant changes

C) The material ledger calculates statistical moving average prices, gives multiple currency valuations, and in parallel accounting standards.

What organizational levels can you assign to a material to integrate with Sales Order processing? A) Storage Location B) Purchasing Group C) Distribution Channel D)Company Code

C) You can assign materials to Distribution Chains, which is a combination of Sales Organization and Distribution Channel.

What is an example of a goods movement? A) Advanced Shipping Notification B) Purchase Order creation C) Statistical Moving Average Price D) Goods Receipt

D) A goods receipt/goods issue, stock transfer, and transfer posting are all examples of goods movements. All goods movements are represented by movement types.

What represents the structure of a project and the areas of responsibility? A) Networks B) Activities C) Budgets D) WBS Elements

D) The WBS elements represent the areas of responsibility in the project.

What organizational levels do you enter data for in the vendor master record? (Fill in the blank)

You enter the data for the following organizational levels in the vendor master record: client, company code, and purchasing organization.