Word Basics

After you find a clip art image you want to use in the Clip Art pane, how can you add it to your document?

Click and drag the image from the Clip Art pane where you want it in the document.

If you are in Print Layout view and want to change the margin, what should you do?

Click and drag the margin to where you want it.

Which steps should you use if you wanted to change the orientation of a page from Portrait to Landscape?

Click the File tab, click Print, then click Landscape Orientation.

What steps can you use to access AutoCorrect Options?

Click the File tab, then click Options, then click Proofing, and then click AutoCorrect Options.

What should you do in order to view table tools such as the Design and Layout tabs?

Put the insertion point in the table so you are actively in the table.

Which of these situations would benefit from the AutoRecover feature?

You clicked Don't Save when you closed a file but later realized you did want that file after all. Your computer crashed while you were working on a file.

Which setting will change the page orientation so the long side of the page is horizontal?

landscape

Which tab shows the paragraph spacing settings?

page layout tab

Headers and footers are helpful for sharing what sorts of items?

page numbers company names logos

What are some options available on the Line and Page Breaks tab?

widow/orphan control hyphenation rules suppressing line numbers

A PDF file would most likely be used for which situation?

you need to send it to someone who does not have word

Which action would be most likely to affect whether scroll bars appear in a Word document?

zooming in or out of the document

What are some options available in the Spelling and Grammar Checker?

Change and Change All Ignore Once and Ignore All Add to Dictionary AutoCorrect Undo

What is the best reason why you should avoid using red with green for your text and shading options?

The contrast would be difficult for color-blind people to see.

Which command will delete both the content and structure of selected portions of a table?

backspace

Where is the margin of a document?

between the gray and white areas in the ruler

What are some ways used to create tables?

drawing a table using a dialog box converting text to a table

If you want to open the Navigation pane to do a Find, what should you first click on the Home tab?

editing

One way to customize AutoCorrect options is to create a(n)

abbreviation that will be replaced with a long expanded version.

Page Down

moves forward in a document

shift + alt + up arrow

moves selected content up

What are some options available when you click File and then Print?

changing margins selecting the printer viewing a preview selecting the pages to print changing the page orientation

What are some effective methods for scrolling?

clicking the scroll arrows with the mouse clicking and dragging the scroll box

What situations would a split window be most useful for?

comparing text on different pages of a document viewing two different images in different sections of a document

Which should you consider when selecting a highlighting color?

contrast

What is the default AutoCorrect setting for quotation marks?

converting straight quotes to smart quotes

What will happen if you click Clear All in the Tabs dialog box?

custom tabs are cleared and default tabs are used

Which command removes a selection from its original location so it can be moved to another location?

cut

What commands will add items to the Clipboard?

cut copy

Which type of tab stop is most helpful for weights and measurements?

decimal

If you want to use Format Painter to apply formatting to many different selections, what can you do to make this happen more efficiently?

double click the format painter button

What can you do to open the header of a document?

double click the header area

Which line spacing option works well for printing and editing a document?

double spacing

Where can you control tab settings?

on the Ruler in a dialog box

What are some locations in the Word interface where you can control indents?

on the Ruler in the Paragraph dialog box

Where in the Word interface can you see the indent markers?

on the ruler

What should you do in order to have access to the header and footer tools?

open the header or footer

Which AutoCorrect entries would be acceptable choices?

replacing "mmr" with "Medical Management Registry" replacing "rdc" with "Road Drivers' Council"

Before setting line spacing for a group of paragraphs, what should you do?

select the group of paragraphs

Before changing indents in the Paragraph dialog box, what should you do?

select the paragraph you want to effect

what happens when you triple click in selection bar?

selects the entire document

What happens when you single click in selection bar?

selects the entire line to the right

In order to view a page break, what should you do?

show non printing characters

How are smart quotes different from straight quotes?

Smart quotes tilt in toward the words between them.

What happens if you pin a document in your Recent Documents area?

The document will always be listed in the Recent Documents area

To add a table go to the..... to change the font go to the.... to identify recent opened documents go to the.... to adjust the margins go to the...

Insert tab Home tab file tab page layout tab

Control + end

A key that moves the cursor to the end of the document

What will happen when you search for a word in the Navigation pane?

All instances of the word will be highlighted in the document. The Navigation pane will display the context of each instance.

Which of these sets of instructions will create a new blank document?

Click File, then click New, and then double-click Blank Document.

If AutoCorrect changes something in the text that you didn't want changed, what can you do?

Click the AutoCorrect Options button, and then click Undo Automatic Corrections.

Which steps should you use to create a PDF from a Word document?

Click the File tab, then click Save & Send, and then click Create PDF/XPS Document.

Which steps will open the Navigation pane to do a Find in a Word document?

Click the Home tab, click Editing, then click Find.

Which steps will allow you to add part of a screen image to your Word document?

Click the Insert tab, and in the Illustrations group click Screenshot. Then, in the application or folder you want, draw the region you are interested in.

What steps can you use to add a graphic to a Word document?

Click the Insert tab, then click Picture, then navigate to the graphic, and then click OK.

What steps should you use to access the dialog box that lets you create margins of precise sizes?

Click the Page Layout tab, click Margins, and then click Custom Margins.

If you want to change the name of a folder that stores Word documents, what should you do before changing the name?

Close and exit completely out of Word.

If you want to delete an entire word at a time, which key should you press along with the Backspace or Delete key?

Control

What must you do before formatting a paragraph?

Make sure the insertion point is in the paragraph.

What steps should you follow to access the options for alphabetizing a bulleted list?

On the Home tab, in the Paragraph area, click the Sort button.

What are some ways that you can use to add page numbers to a document?

Open the header or footer, and on the Design tab click Page Number. Open the main content, and on the Insert tab click Page Number.

If you want to apply the same custom tab stops for a group of paragraphs that already exist, what should you do?

Preselect all of the paragraphs and then apply tab stops.

How can you tell Word where you want a graphic to be inserted?

Put the insertion point where you want the graphic.

When you first insert a graphic, it will automatically be placed as what type of graphic?

a in line graphic

Page Up

moves backward in a document

Which potential problem should you be aware of when using the Exactly line spacing setting?

the edges could get cut off of a large font

What aspects of a table can be affected using the Table Properties dialog box?

the overall table the table rows the table columns the table cells

To access the Tabs dialog box, you must first open what other dialog box?

the paragraph dialog box

What should you click in order to select an entire table?

the table move handle

Ctrl + x

to cut

Ctrl + V

to paste

Strikethrough

when you want to show what something was and what it should be

hidden

when you want to write non-printing instructions for filling out a form

What can nonprinting characters tell you?

whether a large space was created with the spacebar or the tab key where the author pressed the return key

If you are working on a document and want to have Word automatically save the document every minute, what steps should you use to find that setting so you can adjust it?

Click File, then click Options, then click Save, and then find the AutoRecover information.

If you want to change the smart quote settings, what steps should you follow to find them?

Click the File menu, then click Options, then click Proofing, and then click AutoCorrect Options.

If you are working on a document in Print Layout view and want to close the gaps between pages, what should you do?

Double-click the gap.

What are some signs that could help you determine that a date and time was inserted as a special object instead of typed as normal text?

It is difficult to put the mouse pointer's insertion point in the text. A gray border appears behind the date and time when you point to it.

Why is it helpful that the ribbon tabs can collapse?

It lets you free up more screen real estate and see more of the work area.

If you want to see the tab stops, what should you do?

On the View tab, in the Show area, click the Ruler check box.

If you want to add tab leaders, what should you do?

Open the Tabs dialog box.

How can you move text or images into tables?

Select the content, and then click and drag it into the table.

What steps should you use for formatting text in a table?

Select the portion of the table you want to affect, and then format it like you would normal text.

In which of these situations would it be best to choose straight quotes?

When you plan to copy and paste the text to a plain text editor program.

What are some examples of how AutoFormat can convert text as you type?

by converting straight quotes to smart quotes by starting bulleted and numbered lists by replacing fractions

Which of these methods will remove a custom tab stop?

click and drag the tab stop off the ruler

Which of these sets of instructions will close the Word program completely, not just an individual document?

click file and then click exit

What are some examples of tab leaders you can choose from?

dots dashes underscores

To select a word, point to the word and.... To select a paragraph, point anywhere in the paragraph and... To select a sentence, point anywhere in the sentence, press and hold......and click To select a group of words...

double click triple click Ctrl drag the pointer across the screen

What actions can you take from the Go To tab?

moving to a specific page moving to a specific line moving a specific number of pages ahead of the current position

The Help system has information stored in which locations?

online offline in the files on your computer

Before creating your own customized template, you should

perform a search to make sure it does not already exist.

What is the most difficult part of working with the Help system?

phrasing your question

to add a row to the bottom of a table... to add a row above another row... to add multiple rows in the middle of a table...

put the insertion point in the last cell of the last row and press tab put the insertion point in the existing row and click insert above select multiple rows and then click insert above or below

What are some ways in which AutoCorrect is commonly used?

putting in special characters fixing accidental usage of the Caps Lock key fixing capitalization

Which activities would Full Screen Reading View be most helpful for?

reading a document looking at the layout of a document

what happens when you double click in selection bar?

selects the entire paragraph to the right

When you are saving a file, what does Word suggest by default as the name of the document?

the text on the first portion of the document

When you are converting text to a table, what will typically happen to paragraph breaks?

they will create new rows

In the Spelling and Grammar Checker, spelling errors will be

red

The first line of a paragraph starts farther to the left than the lines below it.

the view tab

When you align a table in relation to the content around it, what happens to the table's cells?

they keep the alignment they already had

What are some ways you can use to insert a page break?

use the Control + Enter keyboard command click the Page Layout tab and change the settings in the Page Setup dialog box

At what point in the process can you choose whether you want the pasted text to inherit the formatting of its destination?

when you are pasting the text

When will the Mini Toolbar appear?

when you select text

superscript or subscript

when you want text to appear toward the top or bottom line

What situations would a PDF be most useful for?

when you want to prevent others from editing a document when you want to make sure people who don't have Word can view a document

When you are pasting an item, what choice will the Paste Options button offer you?

whether to keep the original text formatting or to inherit the formatting of the destination paragraph

What is Word's default color for highlighting text?

yellow

Word can store a maximum of how many documents in its Recent Documents area?

20

How many items can be stored on the Clipboard?

24

If you save a Word file as a Web page, what type of file will it be?

.html file

If the left gutter is set to .75 inches and the left margin is set to .5 inches, how much space will appear on the left side of the content?

1.25 inches

Which set of instructions should you use to access the options for converting text to a table?

Click the Insert tab, then click the Table drop-down list, and then click Convert Text to Table.

If you are in a Word document and want to open the Go To tab, which of these steps should you use to open it?

In the status bar, click the page number information. Then, in the Find and Replace dialog box, make sure the Go To tab is open.

CONTROL+ HOME

Jumps to the start of a document

what are some options when finding and replacing?

Match case Match prefix Match suffix Ignore punctuation characters

What are some of the options available when using the Replace feature?

Match case, Sounds like, Ignore punctuation characters

If you want to make the header and footer on the first page different from the header and footer on following pages, what instructions should you follow?

Open the header or footer, click the Design tab, and in the Options area add a check mark next to Different First Page.

When the Find and Replace dialog box is open to the Replace tab and you want to replace an underlined phrase, how can you access the dialog box that lets you tell Word to find the underlined instances of the phrase?

Select the phrase in the "Find what" field, then click More, then click Format, and then click Font.

If you want to add three columns to the middle of a table, what should you do?

Select three columns in the table, and then click Insert Right or Insert Left.

Which statement accurately describes the process for storing AutoRecovered files?

The AutoRecovery files are stored temporarily, but they will roll away and disappear eventually.

What does a first line indent look like?

The first line of a paragraph is more indented to the right than the lines below it.

What does a hanging indent look like?

The first line of a paragraph starts farther to the left than the lines below it.

When choosing a graphic, what characteristics should you look for?

The graphic is good quality. The graphic is roughly the size you need it to be.

What is the most efficient way to change a specific phrase's formatting throughout a document?

Use Replace All to replace that phrase with the same phrase with different formatting.

Which actions are options when inserting the date and time?

Use today's current date and make the date timeless so it never changes. Insert today's date and have it automatically update to the current date whenever the date changes.

Which situation would clip art be most helpful in?

You don't already have a graphic you want to use.

Which method for adding paragraph spaces is the most efficient?

adjusting the space after settings

Which task can AutoCorrect do for you?

apply formatting, such as bold or color, to a specific word or phrase every time it is typed

where will the find and replace feature look for the term?

at the insertion point

What information and options can be found on the File tab?

author of the document saving a file opening a file

What are some helpful uses for AutoCorrect?

fixing common typos converting acronyms to full names

What are some examples of what can be changed through options available on the Mini Toolbar?

font size highlighting alignment

What are some examples of what can be changed through options available in the Font dialog box? Check all that apply.

font family italicizing bolding drop shadow character spacing

In the Spelling and Grammar Checker, grammar errors will be

green

What are some types of indents you can control on the Ruler?

hanging indent left indent right indent first line indent

Page numbers always reside in what part of a document?

in the header or footer

When you open the header area of a document, what happens to the main content of the document?

it becomes gray and dimmed out

Which alignment option will line up the text evenly on both the left and right edges?

justify

Pressing the Backspace key will delete the text on the

left

Before turning a series of items into a bulleted or numbered list, what must you do?

make sure each item is its own paragraph

If you add page numbers to a document but they don't show up consistently on the first page or the rest of the document, what should you do?

make sure the different first page is not active

What are some examples of objects you can browse by in the Select Browse Object options?

pages graphics comments sections tables

What are elements that can have borders and shading applied to them?

paragraphs and pages

What are some types of graphics you can add to a Word document?

photos from a digital camera clip art from a directory online or in Word artwork drawn on the computer

It is helpful to be in which view when viewing and changing margins?

print layout view

What should you click if you want to access options for making the document print in grayscale instead of color?

printer properties

What is the best way to see exactly how an image will look?

printing a copy of the image

Before you insert a page break, what should you do?`

put the insertion point where you want the page break to happen

Pressing the delete key will delete text on the

right

What are some examples of symbols you can insert from the options in Word?

smileys mathematical characters characters for other languages copyright and trademarks

What are some examples of options you can use for bullets?

symbols pictures fonts

what can the thesaurus help you find?

synonyms

What nonprinting character or characters appear when you type many spaces in a row?

the bullet-like symbols that represent spaces

What are some ways in which you can use AutoFormatting?

to add shortcuts for special characters and symbols to capitalize the first letter of a sentence to fix typos to turn straight quotes into smart quotes

In Full Screen Reading View, which area is reduced?

toolbars