1.7 Application Software
Windows 10 App
A Windows program that is installed and maintained through the Windows Store and uses the type of interface you would typically see on a touchscreen device.
Print Queue
A container that holds print jobs that are waiting to be sent to a printer that may be too busy to accept the print job.
Print Server
A device or computer that connects client computers to printers. Client computers send print jobs to a print server that may hold them in a print queue before forwarding them to a printer.
Print Job
A file or set of files that have been submitted to a printer.
Shared Printer
A printer that is attached to one computer but allows printing access to multiple computers and devices connected to the same network.
Spreadsheets
A spreadsheet is an application where data is organized into rows and columns. They can be used to store and organize information, as well as perform complex calculations. Spreadsheets can also create charts and graphs, which are useful for making sense of data.
Windows Application
A traditional desktop application or program.
Although there has been a rise in various forms of digital communication, email remains the most popular. Short for electronic mail, email is much like sending a letter or note through the post, except that it's delivered electronically. To send an email, simply write a message, add the recipient's email address, and click send. In addition to its speed, email has other benefits over traditional mail such as the ability to attach files and send a single message to many recipients. There are two types of email systems: webmail and desktop clients. Webmail, such as Gmail and Yahoo! mail, are accessed through a web browser. Email clients, such as Microsoft Outlook, run as separate applications on a computer.
Cloud-Based Options
Cloud-based productivity software such as Google's G-Suite and Microsoft Office Online run inside a web browser. These web applications allow online collaborative editing. This means multiple users can work on the same document, presentation, or spreadsheet at the same time.
Online Workspace & Document Sharing
Cloud-based solutions provide an online workspace for people to collaborate more effectively. Because documents are stored and accessed online, they can support collaborative editing, where multiple users work simultaneously on a document. Online workspaces are a great way to share documents, spreadsheets, presentations, or other files in order to track revisions and provide feedback. Examples of cloud-based solutions services include: Microsoft Office 365 G-Suite by Google
Instant Messaging
Instant messaging is exactly what its names implies - a way to send messages that are instantly presented to the recipient. Most conversations on instant messaging happen in real time and can include two or more people. Instant messaging is a popular form of social interaction, as well as a useful tool in the business world. Examples of instant messaging services are: - WhatsApp - Google Hangouts - Facebook Messenger
Message Boards
Message boards or discussion forums are online sites where people can hold discussions on various topics by posting messages. Topics can vary greatly from how to fix a computer to the latest news on your favorite TV show. Conversations happen in "threads," where one person posts a message or question, then other users respond to it. Since discussions on these boards are done asynchronously, they're also a great way to brainstorm ideas without having to set up a meeting.
Office Application Suites
Microsoft Office, including Word, Excel, and PowerPoint, is the most widely-used office productivity software. Other popular suites include OpenOffice and LibreOffice, which are free open source solutions, and Google's G-Suite, which is a paid service. One of the reasons people like to use an integrated office application suite is that they have a common user interface and make it easy to share data between applications.
Calendaring
Online calendars are an excellent way to coordinate the schedules of each member on a team. Usually, everyone on the team has an individual calendar where they can mark when they are busy or available. That way, it's easy to see when everyone is available to have a meeting or when a team member should be left alone.
Screen Sharing
Screen sharing allows a user to show their computer screen to people on other computers. Whenever someone might be having computer trouble and the person helping needs to look at the screen, they don't have to wait for them to come to their desk. Applications that allow screen sharing include: - Skype - Chrome Remote Desktop - HipChat
Presentations
Slideshow presentations are most commonly used as a visual supplement for a verbal presentation. They help highlight the speaker's most important points and illustrate difficult concepts. They're also a great way to share visual media, such as pictures and videos, with a large audience.
Business Software
Software designed for advanced or specialized business functions such as database management, project management, customer relationship management, accounting, desktop publishing, graphic design, and computer aided design.
Collaboration Software
Software that facilitates the sharing, processing, and management of files, documents and other data between members of a team. This software includes message boards, screen sharing, conferencing software, email, calendaring, instant messaging, text messaging, and online workspace and document sharing.
Productivity Software
Software that is used to perform common tasks in a business or home office such as word processing, spreadsheets, presentations, web browsing, and visual diagramming.
Text Messaging
Text messaging, sometimes called Short Messaging Service (SMS) or texting, is similar to instant messaging because communication is done through short messages. The main difference is that text messaging is handled through your phone service, and instant messaging uses the Internet. Generally, texting is done on cell phones. A similar service is MMS, Multimedia Message Service, which allows pictures and videos to be sent in text messages.
Netiquette
The rules of etiquette that should be observed while using computer networks, such as the Internet.
Visual Diagramming
Visual diagramming tools help create flowcharts and other graphical representations of ideas. Most word processing and presentation software includes built-in visual diagramming tools. For more shapes and diagram templates, you can use a dedicated visual diagramming tool such as Microsoft Visio or Google Drawings.
Conferencing Software
Webinars and other conferencing software allow you to connect with people through video, voice, and chat. Also known as web casts or web conferencing, webinars may be used for meetings, lectures, presentations, or training events that need to reach large audiences at remote locations.
Web Browsers
When web browsers are used for online research and for building relationships with business customers, they are also considered productivity software. The most popular browsers include Google Chrome, Mozilla Firefox, and Apple Safari. Most web browsers are free to download and install on a computer.
Word Processing
Word processors store, manipulate, and format text. Most of the things we read, like books, newspapers, and web articles, were first written in a word processor.
