Access Chapter 1

Common field

A field in one or more tables that stores the same data.

First principle of good database design

A principle stating that data is organized in tables so that there is no redundant data.

Second principle of good database design

A principle stating that techniques are used to ensure the accuracy of data entered into a table.

Field properties

Characteristics of a field that control how the field displays and how data is entered are:

Information

Data that is organized in a useful manner.

Redundant

Information repeated in a database in a manner that indicates poor design is said to be:

Datasheet view

The Access view that displays data in columns and rows like an Excel worksheet is:

Populate

The action of filling a database with records.

Structure

The underlying design of a table is referred to as the:

Object window

The window area that displays each open object on its own tab.

Append

To add on to the end of an object, such as to add records to the end of an existing table, is to:

Flat database

A simple database file that is not related or linked to any other collection of data.

Field

A single piece of information that is stored in every record and represented by a column in a table.

Record

A table row that contains all of the categories of data pertaining to one person, place, thing, event, or idea.

Database

An organized collection of facts about people, events, things, or ideas related to a specific topic.

Data

Facts about people, events, things, or ideas.

Objects

The basic parts of a database; for example tables, forms, queries, and reports.

Record selector box

The box at the left of a record in Datasheet view that you click to select an entire record is the:

Data type

The characteristic that defines the kind of data you can enter into a field is the:

Table

The database object that stores the data, and which is the foundation of an Access database.

Primary key

The field that uniquely identifies a record in a table is known as the:

Report

The object that displays fields and records from a table or query in a printable format is a:

Query

The object that retrieves specific data and then displays only the data that you specify is a:

Normalization

The process of applying design rules and principles to ensure that a database performs as expected.

Navigation Pane

The window area that organizes the database objects and from which you open objects.