Chapter 3 Creating the Project Charter

The Closing phase addresses which of the following? Choose three. A. Project sign-off B. Lessons learned C. Governance processes D. Change control closeout E. Integration plan is put into place. F. Deliverables verification

A, B, E. The Closing process is where the integration plan and transition of the product of the project to other areas of the organization is performed. Lessons learned, project sign-off, close contracts, releasing resources, and archiving documents occur during this process as well.

Which of the following describes the difference between deliverables and milestones? Choose two. A. Milestones are used to measure performance. B. Deliverables are used to measure performance. C. Milestones are an output or result that must be completed in order to consider the project complete. D. Deliverables are an output or result that must be completed in order to consider the project complete.

A, D. Deliverables are an output or result that must be completed in order to consider the project complete. Milestones are used to measure performance.

Which of the following is performed once the project charter is signed? A. You should hold a project kickoff meeting. B. You should write the project scope statement. C. You should submit the request and the project charter to the project selection committee. D. You should develop the project schedule.

A. After the project charter is signed and approved, you should hold a kickoff meeting with key stakeholders and key team members to discuss the goals of the project.

Your project is to be performed outdoors. You are only four days from the big event, and there is a hurricane headed for shore. This is an example of which of the following? A. Risk B. Assumption C. Deliverable D. Constraint

A. Risks are potential future events that pose either opportunities or threats to the project. This is a potential event that would have negative consequences to the project if it were to occur.

This person is responsible for authorizing the project to begin and signing the project charter. A. Project sponsor B. Executive in the organization who requested the project C. Project champion D. Project manager

A. The project sponsor authorizes the project to begin and approves and signs the project charter.

From the following options, select those that best describe the definition of a deliverable. Choose three. A. Marks the completion of a project phase B. Has measurable outcomes or results C. Is a specific item that must be produced to consider the project complete D. Describes detailed characteristics E. Is documented in the business case F. Is tangible and easily verified

B, C, F. Deliverables are measurable outcomes or results or are specific items that must be produced in order to consider the project complete. Deliverables are tangible and are easily measured and verified. Requirements provide detailed characteristics of the deliverables.

Which of the following options are processes in the project management process groups? Choose three. A. Risk B. Initiating C. Monitoring and Controlling D. Procurement E. Scope F. Planning

B, C, F. The five process groups are Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Options A, D, and E are Knowledge Areas.

Which of these activities occur during the Planning phase? Choose three. A. High-level scope definition B. Budget C. Business case D. Schedule E. Change control F. Resources

B, D, F. The activities in the Planning process include the following: project schedule, work breakdown structure, resources, detailed risks, requirements, communication plan, procurement plan, change management plan, and budget. The project charter does include a high-level budget but the project budget is fully developed in the Planning process and is continually monitored throughout the remainder of the project.

A primary role of the project manager includes informing this person of changes, status, conflicts, and issues on the project. A. The project requestor B. The project sponsor C. The project champion D. The most influential project stakeholder

B. A key role of the project manager is informing the sponsor of changes, status, issues, and conflicts on the project. The project requestor and stakeholders should be informed as well, but the primary role of the project manager involves informing the sponsor and keeping them updated.

Randy is a key technical resource for your project. You've worked with Randy on past projects and have identified him as one of the team members who will work on the project. The charter has been published, and there is great excitement about this project. You've scheduled a meeting to talk to Randy's functional manager next week. Which of the following conditions does this describe? A. Risk B. Assumption C. Deliverable D. Constraint

B. Assumptions are things believed to be true. In this case, you have not verified Randy's availability and are assuming the functional manager will agree to assign him to the project.

Identify the items that should not be included in a project charter. Choose three. A. High-level budget B. Project objectives C. High-level cost-benefit analysis D. Equipment and resources needed E. Business case F. Project description G. High-level list of risks

C, D, E. The project charter does not include a high-level cost-benefit analysis or the business case. The business case is its own document and is not part of the project charter. The business case is where the cost-benefit analysis is documented.

You have just defined the major events for the project that will be used to determine and measure checkpoints throughout the project and determine whether the project is on time. What are they? A. Deliverables B. Goals C. Milestones D. Tasks

C. Milestones are major events in a project that are used to measure progress. They may also mark when key deliverables are completed and approved. Milestones are also used as checkpoints during the project to determine whether the project is on time and on schedule.

The Initiating phase includes which task? A. Assigning work to project team members B. Sequencing project activities C. Approving a project and authorizing work to begin D. Coordinating resources to complete the project work

C. The Initiating process concerns the formal acceptance of the project and authorizes the project manager to start the project work. Assigning work to project team members, sequencing project activities, and coordinating resources occur in the Planning process.

Which of the following is true concerning the project charter? A. Describes the project schedule B. Contains cost estimates for each task C. Authorizes the start of the project work D. Lists the responsibilities of the project selection committee

C. The project charter formally approves the project and authorizes work to begin. The project schedule and cost estimates are developed later in the Planning process.

This component of the project charter describes the characteristics of the product of the project. A. Milestones B. Deliverables C. Project description D. Goals and objectives

C. The project description describes the characteristics of the product, service, or result of the project.

These items are developed in the Initiating phase. Choose three. A. Project budget B. Procurement plan C. Scope statement D. Business case E. High-level scope definition F. High-level risks

D, E, F. The Initiating phase produces the project charter, business case, high-level scope definition, and high-level risks.

Which of the following does not describe a constraint? A. Project team actions are dictated. B. It may regard budget, resources, or schedule. C. Project team actions are restricted. D. Project situations are believed to be true.

D. Constraints restrict or dictate the actions of the project team and may take the form of budget, resources, schedules, or other limitations. Situations believed to be true are assumptions.

Quality assurance, performance measuring and reporting, and change control are all part of which process? A. Closing B. Planning C. Executing D. Monitoring and Controlling

D. Monitoring and Controlling deals with risks, performance measuring and reporting, quality assurance, governance processes, change control, and budget control.

This phase is where the work of the project is performed. A. Planning B. Monitoring and Controlling C. Initiating D. Executing

D. The Executing process is where the work of the project is performed.

Your project sponsor has just signed the project charter. You held the kickoff meeting, and everyone on the team is anxious to get started on the work of the project. You are having a tough time holding them back and tell them you need to develop the work breakdown structure, schedule, and communication plan as a start. Which of the following is true regarding this scenario? A. You've just completed the Initiating process. B. Your team wants to jump right to the Executing process. C. The next step in the project lifecycle is to begin the Planning process group. D. The project sponsor has approved resources and funding for the project. E. All of the above.

E. All of the options listed are true. If the project charter is signed, you have completed the Initiating process, and the sponsor has officially approved the funds and resources for the project. If the team is anxious to start working right away, they are jumping ahead to the Executing process group.