Events Chapter 4 Venues

Hotel spaces

1. Boardrooms: A smaller meeting space. This is the most common type of meeting room in a hotel 2. Breakout rooms: Meant for larger groups. It is about half the size of a ballroom. Hotels usually don't have a lot of room for meetings

Need analysis

A guide for a planner in coming up with meeting objectives and forming a list of venues that would best suite the event

Problems

ALL event venues come with certain issues. Some examples of theses are: Obstacles, power, rigging (lighting beams), floors, and access to the space for guests and crews.

Colleges and Universities

Although they may seem ideal for large meetings they are actually not always the best fit. Many schools do not have the right staff or space to hold large events.

Function Rooms and Set Up:

Auditorium and Theater Style, and Classroom Style

Hotel venues

Boardrooms are most common but seat only a dozen people. There are breakout rooms that are more like a ballroom, and pre-function space, which are lobbies adjacent to meeting rooms. Do not provide the hotel with as much profit as a sleeping room would

Cruise Ships

Can be more difficult to plan, but ships are now designing themselves as floating convention centers that offer complete meeting packages. The isolation on the ship without out world distractions could promote meeting effectiveness.

Convention Centers

Designed to be hosting large events that sometimes can be supported by a hotel. Aren't intended to make profit, although they bring profit to the community by bringing in people for the convention.

Popularity of hotels

Hotels have found that many guests like having a meeting space. Due to competition, the meeting rooms in a hotel are usually free since everyone else in the industry offers that

Venues

Hotels, convention centers, retreat facilities, cruise ships, theaters, amphitheaters, stadiums, sports facilities, colleges and universities, tent,

Unusual Venues

Places that are not designed to hold events, but planners insist on using them anyway. Example: Tent 1. Frame Tent: Open Sided Pole 2. Pole Tent: More structure than a frame tent but still difficult to work with as far as lighting and decor goes. 3. Clean Span Tent: Strong roof structure and lights can be hung from the beams with clamps.

Classroom Style

The same as auditorium style, but there are also tables for attendees to be able to write and use paper if needed.

Auditorium and Theater Style

The seating arrangement used when attendees have no need to interact with one another during the session.

• Specific Use Facilities

Theaters, amphitheaters, stadiums, and sports facilities can seem very specific, but often they are ideal for meetings due to how well equipped they are.

Prefunctional spaces

These are places in a hotel that can be converted for meetings like the lobby or corridor

Retreat Facilities

Typically owned by family or closely held corporation, that uses their isolation to stimulate a group by using extracurricular learning activities.

Complete Meeting Package

Typically used in conference centers and these packages say that what the facility owns the event planner pays no additional fees.