FERPA: Confidentiality of Records
Which of the following is NOT an example of directory information that can be disclosed without consent?
Student grades. Examples of directory information include: a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.
The annual FERPA notification process must ensure that parents understand their rights to
disallow any disclosers of directory information. If parents have disallowed the sharing of student information, it may not be provided to military recruiters.
Which of the following is an example of an educational record according to FERPA?
School discipline records. Under FERPA law, employment records, law enforcement records, medical records, alumni records and sole possession records are NOT considered educational records.
When parents or eligible students request inspection and review of education records, federal law stipulates that the requested information must be provided within:
45 days. Federal law stipulates that the requested information must be provided within 45 days.
Schools that fail to comply with FERPA regulations could
Lose federal education funding. Non-compliant school districts will also be required to implement an action plan, and they run the risk of being sued for inappropriate disclosure.
Research data for a third party that's easily traceable to a particular student can still violate FERPA law.
True. School districts should use generally accepted statistical methods to make sure any data reported from research prevents the personal identification of individual students.
Sole possession records are records that are
Used only as a personal memory aid. Sole possession records are also kept in the sole possession of the maker and aren't accessible or revealed to any other person except a temporary substitute for the maker of the record.
Education records may be released without consent if
all personally identifiable information has been removed. Personally identifiable information includes, but isn't limited to, student names, addresses and social security numbers. Next
As specified by FERPA, noncustodial parents:
have full rights as parents to access student records. School employees should remember to consult with both custodial and noncustodial parents on education matters involving their child.
FERPA regulations require that local education agencies provide parents and currently enrolled eligible students with notification of their rights under FERPA
in a way that's reasonably likely to inform them of their FERPA rights. The law doesn't require that the annual FERPA notification be provided in person or individually.
Under FERPA, an "eligible student"
is 18 or older or attends a school beyond high school level.
School officials can release personally identifiable information without parental consent if
it's disclosed by school officials with legitimate educational interests. An exception regarding the release of personally identifiable information without parental consent involves school officials with legitimate educational interests.
Disclosure means to permit access to, or the release, transfer or other communication of:
personally identifiable information. Disclosure is the release of personally identifiable information to any party, by any means, including oral, written or electronic.
Which of the following is NOT an exception to the prohibition against the release of personally identifiable information without parental consent?
providing relevant information requested by media outlets. Common exceptions do include working with officials in safety and health emergencies and complying with lawfully-issued subpoenas.
If a requested education record includes information about other children
that information must be removed prior to disclosure. The parents' right to inspect and review their child's education records are limited only to their children.
Which of the following is NOT protocol if a parent feels an education record is inaccurate or misleading?
the school district can choose to disregard claims without merit. If the school or school system elects not to amend the record, the parent or eligible student has the right to a formal hearing.
