key control
The PDF emergency operational keys are categorized as follows
1. East emergency 2. West emergency and 3. Core emergency
the supervisor will ensure that
1. The Watch Lieutenant is notified immediately 2. Efforts to locate a lost key
If a locking mechanism is binding or malfunctioning
Under no circumstance will an inmate be permitted: to handle any keys
In the event the lost key or set of keys cannot be located
a General Offense/Incident Report will be submitted no later than the end of the staff member's tour of duty
Logbooks will be used for this purpose in the areas not utilizing
a Supervisors Security/Sanitation/Accountability Report (P-1616)
Replacement Keys The broken portion of the key will be placed in an envelope attached to a P-0004 Form
addressed to the Security Sergeant
Security keys, if lost or duplicated may facilitate
an escape or jeopardize the security of the facility,
The key rings will be
bonded closed
Key Issue and Accountability At the beginning of each watch, the on-coming area sergeant will
confirm that all keys in his area of responsibility are accounted for by number of sets and key ring numbers
Key control will include methods for ensuring that only authorized staff members
control all locking devices and keys/locks are used effectively to ensure the safety and security of the facility
Remove the broken portion from the lock
if possible and if unable, contact building maintenance by phone or emai
Supervisors will at regular intervals
inspect keys issued to staff members: All employees will account for their facility keys: at all times
Any employee inadvertently carrying operational keys home will be required to immediately return to the facility with the operational keys. Each member will be personally
issued staff keys that provide access to all officer
Operational keys passed on from one officer to the next will be
logged in the column titled "Issued Key Ring
All keys not present in the area's key box must be
logged out to the member issued those items on the Supervisors Security/Sanitation Accountability Report (P-1616)
Each set of operational and emergency keys will have a
metal tag attached for identification
Keys will be physically handed from one staff member to another
not thrown or slid
Unauthorized possession, alteration, marking, duplication, manufacture, or making impressions
of keys by staff members is prohibited
A Noteworthy Incidents Report is completed appropriately
on the agency intranet to include all of the information in 1-3 above and what efforts were made to locate the keys
Keys will not be left unattended in locks
or used to lift or pull open a lockable door or hatch
Upon transfer or termination of employment with the Sheriff's Office
or when otherwise requested, all issued keys will be promptly returned by the staff member
Any discrepancies must be
resolved before the off-going watch personnel are relieved
Emergency keys and safety equipment issued from the area's key box will be logged in the "Comments"
section with the time issued and time returned
During normal business hours the keys will be turned in to
the Security Unit
After hours and on weekends
the keys will be turned in to the on- duty Watch Lieutenant: who will ensure they are returned to the Security Unit
In the event a key or a set of keys is discovered lost or damaged
the staff members will immediately notify his supervisor and submit anP-0004)
Staff members may also be subject
to disciplinary action.
Staff members will not make reference
to key numbers or lock identification information in the presence of inmates or visitors
Force will not be used
to operate any locks
Handling of Keys A. Staff members will not leave keys
unattended at anytime while on duty
B. Operational keys not in use
will be kept in an approved secured location
Any known incident
will be reported in writing to the Assistant Chief. B. If criminal acts are involved: the staff member may be referred for prosecution
Keys carried by staff members
will be secured on their person