Microsoft Word chapter 05

The _______________ merge field contains several fields related to an address.

address block

The _____ document contains the constant, or unchanging text, punctuation, spaces, and graphics, as well as references to data in the data source.

main

Field names linked to the data source are called _______________.

merge fields

_______________ is the process of combining the contents of a data source with a main document.

merging

A _____ is a listing, together in a single document, from the contents of the data source.

directory

When a document is in portrait orientation, the long edge of the paper is the top of the document.

false

When you are viewing merged data in the main document, you can display a specific record by clicking 'Search Record Now', then pressing the ENTER key.

false

The instructions of an IF field are called _______________.

field codes

Word, by default, evaluates the IF field using the current record and displays the results, called the _____, in the main document instead of displaying the IF field instructions.

field results

The _______________ merge field contains text and fields related to a salutation.

greeting line

The first row of a data source is called the _____ because it identifies the name of each column.

header control

Typical installations of Word support five types of main documents: letters, email messages, envelopes, labels, and a directory.

true

Word places an underscore character in place of the space in merge fields.

true

You can convert text to a table by selecting the text, displaying the INSERT tab, then clicking the 'Add a Table button' to display the Add a Table gallery.

true

You can use a Microsoft Outlook Contacts list, an Access database table, an Excel table, or a Word table as a data source in a mail merge.

true

To turn off field codes so they are not displayed, press _____.

ALT+F9

To lock a field so that its field results cannot be changed, click the field and press _____.

CTRL+F11

The _____ field prompts the user to enter data for each record in the data source.

FILLIN

Field names must be in ascending order in a data source, and must contain no spaces.

false

Word surrounds the field name with merge field characters, which are ____ that mark the beginning and ending of a merge field.

chevron

A _____ consists of an expression, followed by a comparison operator, followed by a final expression.

condition

A(n) _______________ consists of an expression, followed by a comparison operator, followed by a final expression.

condition

Each column in a data source is called a (n) _______________.

data field

The _______________ is a file that contains the variable, or changing, values from one merged document to the next.

data source

A field is simply a row in a table, and a record is a column.

false

The _____ field would be used to test If a condition is true, then perform an action: otherwise perform a different action.

if...then..else

word, by default, saves a data souce in the __________ folder

my data source

Each row in a data source is called a(n) ____.

record

A data source can be an Access database table, an Outlook contacts list, or an Excel worksheet.

true

The expression in a condition can be a merge field, a number, a series of characters, or a mathematical formula.

true