Minutes

Your question has two parts: 1) How are corrections and approval of the minutes generally done? 2) May a motion be made for approval of the minutes?

1) By unanimous consent 2) Yes

Name the motions that should be included in the minutes

1) Main Motions 2) Motions that bring a main question again before the assembly 3) Secondary Motions that were not lost or withdrawn 4) Points of order 5) Appeals

Your question has two parts: 1) Is the name of the seconder of a motion included in the minutes? 2) Is the fact that a motion was seconded included in the minutes?

1) No 2) No

Your question has two parts: 1) What information should be included in the minutes for an amendment that was lost? 2) Explain the reason for your answer

1) No information should be included on the amendment 2) Secondary motions that were lost are normally not included in the minutes.

Name the 6 subdivisions for the "standard" order of business in their proper sequence, starting with the "Reading and Approval of minutes".

1) Reading an Approval of minutes 2) Reports of officers, Boards, and Standing committees 3) Reports of special committees 4) Special orders 5) Unfinished business and general orders 6) New business

Your question has two parts: 1) Assume you are the chairman at a meeting and you do not ask the secretary to read the minutes because they were sent to all members in advance. What ruling would you make if a member objects? 2) Explain the reason for your answer.

1) The chair would ask the secretary to read the minutes. 2) The minutes must be read even though they were sent to members before the meeting if one member objects.

Your question has three parts to it: 1) What is included in the last paragraph of the minutes? 2) What officer should always sign the minutes? 3) Should the words RESPECTFULLY SUBMITTED be used when signing the minutes?

1) The hour of adjournment 2) The Secretary (the President can also sign if the assembly wishes) 3) No

What information should the first paragraph of minutes contain?

1) The kind of meeting 2) The name of society or assembly 3)The date and time of the meeting(the place if it not always at the same place) 4) whether the regular chairman and secretary were present(if absent include names of their substitutes) 5)If the minutes of the previous meeting were read and approved(the date, if it was not a regularly scheduled meeting.)

What information should be included in the minutes for Main Motions?

1) The name of the mover 2) The wording of the motion 3) The disposition of the motion 4) Whether the motion was debated

Your question has three parts: 1) What does it mean when the reading of minutes are "dispensed with"? 2) What vote does it take to dispense with the reading of the minutes? 3) If the reading of the minutes are dispensed with, when are they taken up?

1) The reading of the minutes are not carried out at the regular time.. 2) Majority 3) Before adjournment of the present meeting or at the next meeting.

Your question has two parts: 1) When should the number of votes on each side be entered in the minutes? 2) When should the names of those voting on each side be entered in the minutes?

1) When a count has been ordered or the vote is by ballot. 2) When the voting is by roll call.

When are the minutes of a special meeting approved?

At the next regular meeting.

How is the fact that a guest speaker made a presentation at a meeting handled in the minutes?

The name and subject of a guest speaker is included in the minutes, but not a summarization of his/her remarks.

At an adjourned meeting, when are the minutes of the preceding meeting read?

They are read first.