Monitoring and Controlling Process Group

MONITORING & CONTROLLING PROCESS GROUP involves:

1. Evaluating change requests and deciding on the appropriate response 2. Recommending corrective or preventive action in anticipation 3. Monitoring the ongoing project activities against the project management plan and project baseline 4. Influencing the factors that could circumvent the change control process so only approved changes are implemented.

6 processes in the MONITORING & CONTROLLING PROCESS GROUP?

1. Monitor and Control Project 2. Perform integrated change control 3. Validate Scope 4. Control Scope 5. Control Schedule 6. Control Costs

Control Resources

Process of ensuring that the physical resources and allocated to the project are available as planned, as well as monitoring the planned versus actual utilization of resources and taking corrective action as necessary.

Monitor Communications

Process of ensuring the information needs of the project and its stakeholders are met.

Validate Scope

Process of formalizing acceptance of the completed project deliverables.

Control Procurement

Process of managing procurement relationships, monitoring contract performance and making changes and corrections as appropriate and closing out contracts.

Control Quality

Process of monitoring and recording results of executing the quality management activities to assess performance and ensure the project outputs are complete, correct and meet customer expectations.

Monitor Stakeholder Engagement

Process of monitoring project stakeholder relationships and tailoring strategies for engaging stakeholders through modification of engagement strategies and plans.

Monitor Risks

Process of monitoring the implementation of agreed upon risk response plans, tracking identified risks, identifying and analyzing new risks and evaluating risk process effectiveness throughout the project.

Control Schedule

Process of monitoring the status of the project to update the project schedule and manage changes to the schedule baseline

Control Costs

Process of monitoring the status of the project to update the project schedule and manage changes to the schedule baseline.

Control Scope

Process of monitoring the status of the project to update the project schedule and manage changes to the schedule baseline.

Perform integrated change control

Process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating decisions.

Monitor and Control Project

Process of tracking, reviewing and reporting the overall progress to meet the performance objectives defined in the project management plan.

Manage Quality

Process of translating the quality management plan into executable quality activates that incorporate the organization's quality policies into the project.

Define: MONITORING & CONTROLLING PROCESS GROUP

Process required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.

How many process are in the MONITORING & CONTROLLING PROCESS GROUP?

12

6 more processes in the MONITORING & CONTROLLING PROCESS GROUP?

7. Control Quality 8. Control Resources 9. Monitor Communications 10. Monitor Risks 11. Control Procurement 12. Monitor Stakeholder Engagement

Purpose of MONITORING & CONTROLLING PROCESS GROUP

Ensure that project performance is measured and analyzed at regular intervals, appropriate events, or when exception conditions occur in order to identify and correct variances from the project management plan.

What is monitoring?

Collecting project performance data, producing performance measures and reporting and disseminating performance information

What is controlling?

Comparing actual performance , analyzing variances, assessing trends to effect process improvements, evaluating possible alternatives, and recommending appropriate corrective action as needed.

These words belong to which process group? Control / Monitor / Validate / Perform

MONITORING & CONTROLLING PROCESS GROUP