Ncic class

Serious error sent by FBI NCIC Quality Control staff

$.E

Entering a .12 gauge shotgun in ncic?

12

Since _____ NCIC rules & regulations have required that each agency appoint a TAC to be responsible for the agency validation program

1984

Protection order file

1994 Congress enacted the full faith and credit act provisions of violence against women act

Brady indicator

4 criteria Hearing, intimate partner, restrains future conduct, credible threat of physical force

a temporary felon record will be automatically retired after

48 hours

How many destinations can be sent at one time?

5

Identity theft retention

5 years No locate procedures

Justification field

60 character max

How many nlets regions

8

Unrecovered felony vehicles remain on file

90 days

Unrecovered stolen vehicles without a vin or oan remain on file

90 days

What is a sanction?

A penalty, specified or in the former of moral pressure that acts to ensure compliance or conformity

Agencies that enter records in ncic are responsible for

Accuracy, timeliness, and completeness

Modify

Add, delete, or modify a portion of data, which is part of a record

Caution indicater

Added when known individual is armed and dangerous, suicidal tendencies, previously escaped custody, drug addiction, or whatever is appropriate to circumstances

AQ

Additional info or when a state is not automated

AM means

Administrative Message

Purpose code A

Administrative file maintenance- sled use only

Nicknames are entered as

Aliases

Where does NCIC serve criminal justice agencies?

All 50 states, the District of Columbia, Puerto Rico, and Canada

APB

All Point Bulletin

Definition of a vehicle

Any motor driven conveyance designed to carry it's operator except a boat

Am/fm/cb radios and entertainment devices go where

Article files

Ncic hit alone is not probable cause alone

As Time period increases significance of the hit decreases

What kind of gun cannot be entered into ncic

BB gun

Purpose codes

C,j,b,f,e,d,h,a,s,v,z

Purpose code Z

CHRI conviction & non-conviction info from SC only

CPIC

Canadian police information center

Purpose code J

Criminal justice employment Must have specific description of background check Authorized users: vendors, volunteers

CJIS

Criminal justice information system

Purpose code c

Criminal justice purposes Must have specific reasons in JUS field

Missing person abbreviations

DETN and RELD

2 options for placing locate on a missing person

DETN or RELD

Driver's License

DQ format

$.H

Delayed inquiry hit response notification and hit response

AM messages sent inside the state can be sent:

Department to department by using the Terminal ID

6 categories of missing persons

Disability, endangered, involuntary, catastrophe victim, juvenile and other

KQ

Driver history

2 categories of unidentified records

EUD (deceased) & EUV (catastrophe victim)

Locate abbreviations

EXTRA, NO EXCEPTION, DETN

$.J

Emancipation notification

Purpose code E

Employment or licensing, also used by DSS

EV-A

Enter stolen vehicle- occupants armed

Only the ORI in a record may do which of the following message types?

Enter, modify, clear or cancel

Security awareness training

Every 2 years and within 6 months of employment

Juveniles upon reaching emancipation will not be purged

FBI NCIC will be notified with $.J

Reasons sanctions could be imposed for failure to comply are but are not limited to

Failure to: react properly to hit confirmation requests, locate records, complete entries/modifications/removals promptly, make complete entries, validate records, assure security of equipment and data, provide trained operators, meet requirements for training users of the system, meet requirements to triennially audit every terminal agency, and entry of invalid or inaccurate records.

EF-A

Felony vehicle - occupants armed

How long is someone entered as a sex offender in sc?

For life

Orion

Help guide to locate phone numbers, hours, ori, etc.

The terminal employee making the inquiry should note on the terminal-produced printout:

How, when, whom the info was given, initial & date this notation

1st form when running criminal history

Identification request aka ICHS or QH

IQ

Identify info on a subject to obtain SID number- State Identification Number

Hit confirmation urgent

If contact is made within ten minutes it is acceptable

When do you send a 2nd request?

If requesting agency doesn't respond within designated time frame. SLED receives 2nd response.

Before entering stolen boat trailer verify

If the boat trailer was stolen with a vehicle and or boat

Lost or stolen gun retention

Indefinitely

Retention period for wanted person

Indefinitely

Fingerprint cards

Info entered into sled,CJIS, or III is obtained from

What does INTERPOL stand for?

International Criminal Police Organization

III

Interstate identification index

What purpose code is used for a person that will be working for criminal justice agency

J

NCIC has operated under a shared management arrangement between the FBI and authorized users of the system since when?

January 1967

$.L

Locate notification

Relaying criminal history over the radio

Make sure the Mike is secure and only when necessary for officer safety

$.K

Missing info notification, Amber alert follow-up, national sex offender registry missing info

BPS field characters

N (not recovered), S (recovered skeletal), D (recovered-decomposed), and F (recovered-fresh), code will have 15 letters

What is located in Clarksburg, WV

NCIC headquarters

If an investigator with your agency brings you vehicle info to determine if the vehicle is currently impounded somewhere in the U.S.A., you would query into the

National Insurance Crime Bureau

NCIC

National crime information center

Purpose code S

National security aka FBI, NSA

Mother's maiden name

Ncic recommends adding into aka field of supplemental record

Waiting period

No waiting period to enter into ncic

Holder of the record

Non terminal agencies must sign agreement with a 24 hr agency, making them accountable for hit confirmation

The most serious charge should be in what field?

OFF

When sending an out of state message to another dept., an operator must use that department's?

ORI

100 consecutive serial numbers are entered how

One record

KQ format is mandatory to fill in the

PUR and ATN

ATN field

Person requesting info

Where is NLETS located?

Phoenix, Arizona

2 sanctions from SLED

Purge of records and termination of system access

$.P

Purge= record is about to expire or be removed

PUR

Purpose field

Vehicle Registration

RQ format

2nd form when running criminal history

Rap sheet Request (ICHR) or (QR)

Timeliness

Records must be entered immediately not to exceed 3 days

Recovered gun retention

Remainder of year plus 2 years

Stolen license plates in two plate states

Remaining plate will not be on vehicle, enter in MIS field one plate stolen

Inquiry

Request an NCIC search by online or offline

Purpose code B

Restricted to solicitors and summary court judges

FQ

Retrieve a full record from a state using the SID number

RCMP

Royal Canadian mounted police

Who is responsible for ncic in sc

SLED

$.Q

Sex offender notification

Proper way to destroy info

Shredding and burning

The Intrastate Communication System shall not be used to communicate?

Social announcements, any holiday messages, info normally communicated through other media channels, messages supporting or opposing political issues or announcements of related meetings.

SLED

South Carolina law enforcement division

ZZNC & ZZGA

Telecommunications areas within SC that border NC and GA

TAC

Terminal Agency Coordinator

Entries for the Originating Agency Identifier (ORI) File are made by who?

The FBI CJIS staff

Who cannot place a locate?

The entering agency

YR

The entering agency transmits (your response)

YQ

The inquiring agency transmits (your question)

What is nlets?

The pathway to provide interstate and/or interagency exchange of criminal justice & criminal justice related info (The International Justice and Public Safety)

Extradition

The surrender by one state to another of an individual charged with or convicted of offense outside it's own territory within territorial jurisdiction of the other

Agency audit

Trienially

Any Secondary dissemination of criminal history should be logged

True

An inquiry of the securities file should include

Typ, service, den, and iss

What race code is best to use in the inquiry to search all records?

U

$.M

Unidentified/missing person match

$.N

Unidentified/missing person no match

Wanted person records have what retention period

Unlimited

2 types of hit confirmation

Urgent= 10 minutes Routine= 1 hour

RQ is used when

VIN scans by reason, a stolen vehicle record does not provide the owner info

VMA

Vehicle make

Before entering identity theft can be entered first

Waiver must be signed and password must be added

Purpose code F

Weapons related checks

DOB format

YYYYMMDD

Area Interstates APB

ZZ95, ZZ20, ZZ85, ZZ26, ZZ77

Statewide APB

ZZZ0

Highway Patrol Troop APB

ZZZ1, ZZZ2, ZZZ3, ZZZ4, ZZZ5, ZZZ6, ZZZ7

Highway Patrol Troop HQ APB

ZZZH

Who must sign the documentation

a parent, legal guardian, next of kin, physician, or other authoritative source, including a friend or neighbor in unusual circumstances, or when such documentation is not reasonably attainable a signed report by the investigating officer.

missing person adult entry

a person who is 21 or over may be entered provided entering agency has signed documentation in its possession supporting stated conditions under which the person is declared missing, aid in the protection of individual's right to privacy & law enforcement agencies in civil litigation

NCIC records must be kept

accurate and up-to-date

copies of III data obtained from terminal devices must be

afforded security

ALL is used if

all 32 permanent teeth are present with no decay, restoration, or any unusual characteristics

A locate message must be transmitted when?

an agency other than the originating agency of the record finds the missing person, apprehends the wanted person, or recovers the property on file in NCIC

Adult criteria for entry in wanted file

an individual with outstanding federal or misdemeanor warrant, probation & parole violators meeting the criteria

Operators shall use the terminal only for those purposes which are

authorized

BPS

body parts status field

What are some repercussions of the misuse of NCIC?

compromise cases, violate the privacy of citizens and destroy reputations.

In validating wanted person entries, the best source is the

court

What is NCIC information used for?

criminal justice purposes, non-criminal justice purposes, and criminal justice employment.

Unidentified person record categories

deceased, living, catastrophe victim

UNK is used if

dental info is not available for coding

Purpose code D

domestic violence and stalking

EF-P

felony vehicle - hold for latents

EF-F

felony vehicle- occupants armed/ hold for latents

The reason for the caution must be entered as the

first item in the MIS field

why is it important to include dental info in a missing person record?

for matching purposes

Purpose code H

housing

Unidentified person file records will be retained

indefinitely until the entering agency clears the record

LIS

license state

Which agencies is NCIC established as a service to?

local, state and federal

The inquiry for a wanted check is usually by?

name and date of birth

How do you enter Aliases?

nickname is entered as last name, place an X as the first name

QM

non-unique identifier inquiry

Validation

obliges the ORI to confirm that the record is complete, accurate, and still outstanding or active.

Entry

place a new record in file or to enter aliases and/or other additional identifiers as a supplemental record to a Foreign Fugitive, ATF Violent Felon File, Missing Person, Wanted Persons, or Unidentified Person record.

What is an NCIC Hit?

process of contacting the agency that entered the records to ensure the person or property inquired upon is identical and verify the record info is outstanding prior to taking official action.

unrecovered stolen vehicle with VIN retention period

remainder of current year plus additional 4 years

stolen license plate retention

remainder of the year plus 4 years

Cancel

remove entire record or supplemental records from any file

NOEX (no extradition)

same jail house unless it is a federal agency that wants the subject

Vin with more than 8 characters

search uses the last 8 characters

EV-P

stolen vehicle - hold for latents

EV-F

stolen vehicle - occupants armed hold for latents

QVRQ

stolen vehicle check and vehicle registration information

DETN (detention)

subject being detained & will be returned to wanting agency upon release

juvenile criteria for entry in wanted file

subject to the jurisdiction of the court by judicial procedures, or to jurisdiction or supervision of an agency or institution pursuant to an order of such court, who has escaped for institution, who has absconded while on probation or parole, been charged with commission of a delinquent act.

Do not use codes in what field?

the MIS field

The only exceptions to placing a locate message occurs when

the hit contains a No Extradition indicator or an extradition limitation indicator and the agency finding the person is outside the area of extradition

Hit confirmation involves what?

the process of contacting the agency that entered the record to ensure the person or property inquired upon is identical and verify the record info is outstanding prior to taking official action

Make sure the officer/trooper has ________ before the locate is sent.

the subject in custody

EXTR(extradition)

the subject will be returned to wanting agency

QWA

this inquiry will result in checking all files in NCIC dealing with people including the Missing Person file, name and DOB is the most common way to search.

What is INTERPOL's function?

to coordinate & facilitate request between foreign police entities & law enforcement agencies in the U.S. in criminal matters

What is the goal of NCIC?

to help the criminal justice community perform it duties by providing & maintaining a computerized filing system of accurate and timely documented criminal justice info readily available to as many criminal justice agencies as possible.

Clear

to indicate location of a missing person, apprehension of a wanted person, if not detained, or recovery of property on file in NCIC

Locate

to indicate that the wanted person has been apprehended or the property has been located.

HMDE

trailer is stolen with a car and the trailer is homemade

2 separate entries by an ORI on the same person should not be made

true

It is only necessary for an ORI to enter 1 record on a person no matter how many separate charges he has against him

true

QV

vehicle inquiry

A felony vehicle

vehicle involved in a crime

Purpose code V

visa applicants

Files that are validated

wanted, gang, missing, unidentified, suspected terrorist, gun, vehicle, vehicle/boat part, license plate protection order, securities, supervised release, identity thief, supervised release, identity theft, article, and convicted sexual offender registry

temporary felon criteria for entry in wanted file

when a law enforcement agency needs to take prompt action to apprehend a person who has committed or the officer has reasonable grounds to believe has committed a felony.

additional entry requirements

will only accept 9 items in one transaction, use the message key code EN to enter a supplemental record after you have completed the base record & received a NIC# from the FBI