Project management BUS 375

Liam managed a project to convert an old home into a commercial location to rent as a suite of offices. One of the stakeholders was concerned about the energy efficiency of the old home. Liam met with the window supplier to review the types of windows he had selected to upgrade them to a more efficient line of windows. Which project element was Liam monitoring? A. Cost B. Scope C. Time D. Risk

B

Pedro had to keep the large trees from the nursery watered for three days when the landscape crew rescheduled the date when they could help him plant. Which of the triple constraints was impacted? A. Cost B. Time C.Quality D. Scope

B

Which of following is true regarding warehousing information? A. Most organizations use a paper storage system for warehousing project documents. B. Most organizations have a specific file-naming convention for filing documentation. D. Documents are warehoused at the end of each phase of a project. D. Only the final project documents are warehoused for a project.

B

Which of the following does implementing changes to a project typically require? A. Adding new team members B. Realigning resources C. Reducing the scope D. Adjusting governance

B

Which of the following is not a method of creating a project budget? A. Comparison budgeting B. Top-down budgeting C. Actual budgeting D. Roll-up budgeting

B

Which of the following is the source of change if the university curriculum committee suggests two of the proposed courses for the curriculum of a new major be completely reworked? A. External forces B. Stakeholder expectations C. Project team D. New stakeholder

B

Which of the following is true regarding classifying and recording risks? A. Contingencies are needed for all identified risks. B. The risk register should be updated as a project progresses. C. Risks are initially identified during the Planning Phase of a project. D. A low probability risk has little negative effect on the success of a project.

B

Which of the following statements is true about the post-transfer follow-up process? A. Following up should be done in a face-to-face meeting. B. Following up is done as a courtesy in order to demonstrate support. C. Following up takes place between the project manager and the project team. D. Following up after the project should occur indefinitely.

B

Which of the following should be avoided when motivating team members? A. Providing feedback only when someone does something wrong B. Holding regular team meetings C. Giving recognition to individuals and team members D. Keeping team members informed when changes occur

A

Select the method below that is used to share the lessons learned with project approvers. A. One-to-one discussion B. Final project meeting C. Printed report D. Project approval meeting

B

In which of the following ways are activities different from tasks? A. Tasks are subordinate to activities. B. Activities are minor pieces of project work. C. Activities provide specificity regarding the project work. D. Tasks are used for sequencing the project work.

A

The phase-based methodology is similar to the iterative methodology in which of the following ways? A. Both are commonly used to manage projects. B. Both incorporate planning in the early stages of a project. C. Both work well with projects that are easy to understand. D. Both segment project work into mini-projects.

A

Which document below is used by a project manager to analyze performance expectations and quality when monitoring project progress? A. Scope B. Schedule C. Network diagram D. Budget

A

Which of the following is NOT a purpose of meeting management? A. Document lessons learned B. Make decisions to improve project outcomes C. Share available project information D. Solve problems with project deliverables

A

Which of the following is true regarding risk management? A. Risks should be reviewed at every team meeting. B. Risk identification only occurs in the planning phase of the project. C. Risks are more likely to impact the schedule than the budget. D. All risks must have a contingency plan.

A

Mary Ann is a project manager who is managing the construction of a new house. What is the earliest phase of the project in which Mary Ann would assign jobs to the construction contractors? A. Phase 3 B. Phase 2 C. Phase 1 D. Phase 4

B

Paul followed through for his team when he said he would bring them warm drinks and a portable heater if the weather on their outdoor project turned cold. This situation illustrates which of the following motivation elements? A. Being accessible B. Keeping promises C. Informing team members D. Providing feedback

B

Project documents are warehoused for which of the following reasons? A. To document project management policy changes B. To access past project information as needed C. To document employee evaluations D. C To adhere to corporate privacy and tax laws

B

Allen needs to know about actions related to a project he is associated with, however, he is not asked to provide advice and he has no decision-making authority. Which of the following RACI elements is assigned to Allen? A. Accountable B. Responsible C. Informed D. Consulted

C

Which of the following is the first step in creating a WBS? A. Verify that the work has been properly sequenced B. Identify all tasks needed to make the work manageable C. Refer to the scope to identify the deliverable D. Identify all activities needed for the project

C

Which of the following was an intangible benefit when a large corporation implemented a company wellness plan to encourage and support healthy employees' lifestyles? A. Improved productivity B. Reduced payments for insurance C. Better decision-making capabilities D. Reduced sick days taken

C

Elena is working on a project to create a new pet leash for her pet supply company.Which of the following items is a deliverable, as opposed to a requirement? A. A leash handle that can adjust the length to between four and eight feet B. Luxury options in a range of leathers C. Leashes available in red, brown, and navy blue D. Prototypes to showcase at stakeholder meetings

D

Tracy managed a project for a publishing company. Her team worked with a college professor to publish a new math textbook. Which scenario illustrates a resource risk? A. The professor refuses to approve the cover of the book. B. The author thought that the publishing team would create the end-of-chapter questions and answers. C. The original estimate for binding the books was two weeks. The bindery informs Tracy that it will take three weeks to complete the binding process. D. The copy editor for the textbook becomes seriously ill, so Tracy must hire a new copy editor.

D

Which of the following is the most important aspect of project management? A. Monitoring risks B. Completing deliverables C. Evaluating the budget D. Communicating effectively

D

During which phase below would a project manager monitor the work performed to create a deliverable? A. Phase 3 B. Phase 4 C. Phase 2 D. Phase 1

A

Which of the following should a project manager do to deliver bad news? A. Include the next steps to be used to resolve the issues B. Provide the name of the individual at fault to document the problem C. Wait to see if the problem will resolve itself before approaching anyone D. Send it in an email so that the news is received quickly

A

Which of the following stakeholders are assigned specific tasks needed to meet deliverables? A. Project team members B. Project sponsor C. Project manager D. Key decision maker

A

Which of the statements below is NOT true about people resources? A. People resources should be employees of the organization. B. People resources will include individuals preassigned to be part of the project team. C. People resources should include individuals with the expertise to accomplish each part of the project. D. People resources include the project manager and the project management support staff.

A

An artist Rita hired for the main performance backed out last minute. Her second choice was available but wanted $2,000 more than she had allocated in the project budget. Which of the following will Rita likely do in this situation? A. Decide to cancel the concert, because her first choice was not available B. Gain approval from the project sponsor to pay the artist $2,000 more C. Hire the artist and notify the project sponsor of her decision D. Gain approval from stakeholders to pay the artist $2,000 more

B

Which item in the scope document can be used to develop the key question, "How?" A. Requirements B. Governance C. Estimates D. Objectives

B

Which of the following documents will a project manager use to evaluate the impact of a project? A. Final budget B. Final schedule C. Scope document D. Risk register

C

Which of the following elements of a project is a project manager NOT responsible for performing? A. Gathering budget estimates B. Overseeing the completion of deliverables C. Completing a routine task D. Coordinating the work of team members

C

Which of the following individuals listed in the RACI performs the project work? A. Accountable B. Informed C. Responsible D. Consulted

C

Which of the following is NOT a formal, required step but is often performed during the closing process? A. Evaluating achievement of project benefits B. Recording feedback from team members C. Celebrating project completion D. Assessing the team

C

Which of the following is a checkpoint where some aspect of the project work is approved in order to proceed? A. Operation B. Phase C. Gate D. Deliverable

C

Which of the following is correct about gaining approval for a project plan? A. Before it can be approved, the plan must be established as the baseline for the project. B. The schedule cannot be adjusted. C. The plan is accepted as is. D. Most projects require formal stakeholder approval.

D

Which of the following is true regarding project planning? A. The project plan can be completed without including a communication plan. B. The work breakdown structure is completed last. C. Once a component is defined, it is not revisited again. D. Multiple components can be worked on at the same time.

D

Which of the following questions should a project manager ask when evaluating project readiness? A. Will the organization realize the expected advantages when the project is implemented? B. Where will the organization transfer team members? C. How will ownership of the deliverables be transferred to the organization? D. Will the deliverables meet the specified requirements?

D

Which of the following should a project manager do to prepare for the scope approval process? A. Invite the project team to attend the scope approval meeting. B. Remove conflicting stakeholder expectations from the project scope. C. Identify as many project sponsors as possible to increase the likelihood of approval. D. Determine the approvals that are required for sponsors to sign-off on.

D

All team members need to be included in determining time and effort estimates for which of the following reasons? A. Time and effort required is primarily dependent upon team members' expertise. B. The team members need to know these estimates to hire contractors. C. Time and effort required is primarily dependent upon the project manager's expectations. D. The team members need to know these estimates to delegate tasks.

A

During the process of monitoring progress, which task below is best supported by the project scope document? A. Manage stakeholder expectations B. Manage communication between departments C. Manage project schedule delays D. Manage a team member's performance

A

In which of the following ways is quality related to the development of the project schedule? A. A high amount of quality can increase the time it takes to finish a task. B.A high amount of quality can decrease the amount of work needed to finish a task. C. Quality impacts resources more than it impacts time or effort. D. Changes in quality can help identify dependencies.

A

James manages a project to build a new pavilion at an elementary school. The concrete floor takes three hours to pour, and three days to set.Which of the following best describes the time between when the concrete is poured, and when the floor is done? A. Lag time B. Dependent time C. Overall time D. Lead time

A

Nate documents both a new stakeholder's request to modify a current deliverable and the requirements related to that request. Which of the following is the next step Nate will perform? A. Evaluate the impact on triple constraints B. Determine whether a new project is needed to satisfy the request C. Make recommendations D. Meet with stakeholders to present findings

A

Which example below is information that would be provided in a resource plan? A. New software is needed to organize the project data B. The project cannot extend beyond six months C. A competitor is developing a similar product D. Project stakeholders expect monthly status reports

A

Which of the following is an example of individual accountability? A. Noah must complete his deliverable by the date specified in the project schedule. B. Sarah emails Ginger to keep her apprised of a delay in project materials. C. A stakeholder contacted the project manager about a change to Ginger's deliverable. D. Ginger works with Noah to resolve a problem that affects deliverables they are responsible for completing.

A

Which of the following is the least likely reason for failure of Stacey's construction project if several stakeholders involved in the project were unable to agree on the final design of the deliverables? A. Problems with unforeseeable circumstances B. Problems with project participants C. Problems with communications D. Problems with the project process

A

A company wants to add a quality inspection station to its assembly line.What type of project does this represent? A. Service B. Process C. People D. Technology

B

If Sheila created an agenda based on her project meeting's purpose, which of the following is her next step? A. Document minutes B. Conduct meeting C. Determine who to invite D. Schedule meeting

C

In which of the following ways is estimating effort different from estimating time? A. Effort estimates focus more on general activities than on specific tasks. B. Effort estimates include values for the length of time for project work. C. Effort estimates focus more on the labor required to complete project work. D. Effort estimates consider the equipment needed by people to perform tasks.

C

Jess is closing a research project for a government agency and she has documented the variances in the final budget and completed all other required documentation.Which of the following steps will Jess complete next in the closing process? A. Gather lessons learned. B. Transfer ownership. C. Gain project approval. D. Evaluate the team.

C

Which of the following is true when a project is closed and delivered as is? A. The project manager must revisit project phases to resolve the issues with deliverables. B. The deliverables will be improved over time with new projects. C. The project team can be released earlier in the closing process. D. The deliverables are implemented even though limitations exist.

D

The timing of the kickoff meeting is critical for which of the following reasons? A. The project manager needs to ensure governance processes are in place before beginning. B. The project cannot begin unless the scoping phase is complete. C. The project manager needs time to select the best team members once the scope is done. D. Team members must know what they are expected to complete before beginning project work.

D

What is a RACI used for in the kick-off meeting? A. Describing the preferred methods of communicating changes B. Building trust among team members C. Reporting time spent on assigned activities D. Setting team-level expectations

D

Which activity would Trina perform in Phase 3 of a project to create a plant nursery at a local hardware store? A. Develop the work breakdown structure. B. Create an estimated timeline for completion. C. Verify deliverables are complete. D. Manage changes to the deliverables.

D

Which of the following correctly describes the impact of a risk? A. Impact is used to determine the methodology for a project. B. Impact is the chance a risk will happen during a project. C. Impact is derived from documenting assumptions about the project. D. Impact is the effect a risk has on progress towards completion.

D

Which of the following describes the "red" risk level? A. High impact and low probability B. Low impact and low probability C. Medium impact and medium probability D. High impact and high probability

D

Which of the following describes the value a project has for an organization? A. Project objectives B. Stakeholder expectations C. Project charter D. Business case

D

Which of the following elements is NOT detailed in the scope document? A. Assumptions B. Estimates C. Expectations D. Budget

D

Which of the following is NOT a major responsibility of a project manager? A. Provide ultimate decision-making authority B. Manage stakeholder expectations C. Determine deliverables D. Develop a project scope

D

Which of the following is an example of a lesson learned that is related to resources used outside the organization? A. A deliverable did not meet quality standards because it was not tested thoroughly. B. The weekly delivery of project status reports facilitated the success of the project. C. A piece of equipment on the production line broke down and caused a schedule delay. D. One of the groups contracted for the project failed to meet production deadlines.

D

Which of the following is an example of a project in the construction/public works industry? A. Fundraising event for a school club B. Marketing campaign for a new soft drink C. Creating a customer support call center D. Upgrading exits for a state highway

D

Hunter is managing a silent auction and extra items were added last minute. An hour before the start of the auction, he estimated the extra space needed to display these items and recognized he would need to arrange for more tables. Which key project manager skill did Hunter use? A. Analytical skills B. Interpersonal skills C. Organizational skills D. Communication skills

A

If a project manager increases resources to get a project that is behind schedule back on track, which of the following will likely increase as well? A. Budget allocations for resources B. Likelihood of risks C. Number of requirements for a deliverable D. Impact of risks

A

Which of the following describes a program? A. Several projects that address the same opportunity B. Several activities that are recurring C. Group of work with well-defined results D. Has a specific budget and end date

A

Which of the following does the project manager provide at the approval meeting? A. Transition plan B. Lessons learned C. Task chart D. Current schedule

A

Which of the following is a common reason for an area to be red in a dashboard? A. Budget concerns B. Approved changes C. Risk identification D. Effort estimation

A

In which of the following ways is the closing process similar to the scope development process? A. Both focus on estimating the budget. B. Both require approval for completion. C. Both focus on orienting the project team. D. Both involve gathering stakeholder expectations.

B

If Olivia managed a project to create a new advertising campaign for a client and estimated the price for purchasing three new licenses for graphic development software, which of the following estimate types did she make? A. Resource B. Cost C. Process D. Time

B

In which of the following ways does a project manager obtain quantitative data to review stakeholder expectations? A. Perform observations B. Review historical project data C. Create focus groups of key stakeholders D. Conduct one-on-one interviews

B

In which of the following ways is a team evaluation different than an individual evaluation? A. A team evaluation is a mandatory activity for a project manager to complete. B. A team evaluation is more likely to utilize performance management tools. C. A team evaluation focuses more on collaborative efforts of individuals. D. A team evaluation focuses more on measurable standards.

C

Leon started a project to design and create a new video game for the animation studio where he develops graphics and animations for video games and movies.Which item below would be considered an overhead cost? A. Research time to develop characters and stories B. Packaging for the video game C. Computers used by staff during the project D. Animations created for the game

C

One of Mary's employees, Adam, notified her that there is a good chance that one of the marketing assistants included some copyrighted images in the ad campaign by mistake. Mary asked Adam to have the marketing assistants immediately research the images used for copyright issues and create new images to replace any problematic images.What is the probability of this risk occurring and what is the impact on the project? A. Low probability and high impact B. Low probability and medium impact C. High probability and low impact D. Medium probability and low impact

C

Pam is a project manager who is working to develop a new cereal flavor for a line of cereals. She asks one of the team members to help another member complete a deliverable. Which strategy is she applying? A. Task focus B. Schedule updating C. Resource realignment D. Recording time

C

The color yellow indicate on a project dashboard indicates which of the following? A. Activity is complete B. Activity has not started C. Activity is in progress D. Activity is behind schedule

C

The risk register should be reviewed at which of the following times? A. When a team member reports an issue with a deliverable B. When the dashboard signals a problem C. During every project meeting D. During gate approval meetings

C

Which component of SMART is missing from the goal "Lisa will host a graduation party immediately following the graduation ceremony?" A. Action-oriented B. Realistic C. Measurable D. Time phased

C

Which of the following communication media is most effective for Cara to provide a plan of project actions for developing the field experiments for her project? A. Email B. Meeting C. Documentation D. Presentation

C

Which of the following describes the Actual budgeting method? A. Estimates a value for each project activity B. Allows for cost overages C. Does not include overhead costs D. Considers historical budgets

C

Which of the following is one reason individual accountabilities are defined for team members? A. To allocate people resources B. To ensure participation with people related to the project C. To provide task descriptions for work to be completed D. To create a safe environment for team members to communicate

C

Which of the following is the main reason a project closing can be time-consuming? A. Evaluating actuals to estimates B. Organizing needed documentation C. Resolving outstanding issues D. Releasing the team early

C

Which of the following is the purpose of preparing final reports? A. To ensure deliverables meet requirements B. To explain the path selected for closing C. To ensure the project is fully documented D. To evaluate project team members

C

Which of the following items would be reviewed at the transfer meeting? A. Performance criteria established for each team member B. Variances in the project budget and schedule C. Contact information of project team members D. Warehousing of the final project documentation

C

Which of the following statements about the usefulness of project management is true? A. Project management is typically reserved for expensive projects. B. Project management is most commonly used in the building trades. C. Project management methods are useful in many different types of organizations. D. Project management is not useful for personal situations.

C

Which piece of information below is included in a resource agreement? A. Effort estimates B. Dependencies C. Time estimates D. Contingencies

C

Which statement describes a Fixed Bid contract? A. The dollar amount is based on the items needed to complete a segment of project work. B. The dollar amount for completing a segment of project work varies. C. This is a specific dollar amount for completing a segment of project work. D. The dollar amount is based on the number of days needed to complete a segment of project work.

C

At which of the following points is scope creep likely to occur? A. When a project manager documents requirements B. When a project is well-defined C. When a project team lacks expertise D. When new stakeholders are identified after the planning phase

D

In which of the following ways are stakeholders updated on changes that were implemented in a project? A. Risk registers B. Approval meeting C. Kickoff meeting D. Status reports

D

Which of the following is true regarding team evaluations? A. Used as a part of an annual performance review B. Used to provide negative feedback to the group C. Based on specific quality standards for deliverables D. Based on expectations established during project

D

Which of the following statements below regarding the process of developing a project budget is true? A. The project manager should refer to the responsibility matrix when developing the budget. B. Overhead costs show the costs of external resources utilized by the project. C. Budgeting for effort includes the costs for all non-people resources. D. The project manager may refer to budget estimates from prior projects.

D

Which question corresponds to a project outcome expectation? A. Who will make decisions during the project? B. Who should be informed as the project proceeds? C. What advantages will result from the project? D. What do stakeholders believe is provided by the project?

D