Project MGT (CH 1-5)

CH. 1 The leadership of top management is often cited as a factor that is critical to project success. Describe the key project related activities of the steering team, chief projects officer and sponsor.

-steering team-top leader of his/her direct reports. Select, prioritize, and resource project -chief projects officer-supports project managers, require compliance to project directives -sponsor-charter project, review progress reports, mentor and assist project manager

CH. 3 How might the behaviors of a project manager be different in an agile project life cycle, versus a plan-driven or traditional project life cycle?

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CH. 5 Identify possible (probable) stake holders for the Harvest Fest Project and how the project will impact on them and or how they might impact then project.

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CH. 1 Contrast project management with operations management. How do these differences impact the approach required to manage a project successfully?

Operations mgt is an ongoing function. Project mgt is temporary and have a routine and unique characteristics. Project mgt is used to change operation mgt.

CH. 3 Describe the role of the steering team with respect to projects.

Overall priority setting, project selection and prioritization, sponsor selection, general guidance at set times or at project milestones, offer encouragement

CH. 2 Describe the relationship between the strategic planning process and portfolio management in an organization.

Portfolio mgt is tactical. Strategic planning is proactive. Strategic outlines major components and portfolio utilizes select info from all project requests large and small

Typically, a steering team or leadership team is responsible for all of the following project related roles EXCEPT:

providing rigid policies, procedures, standards and guidelines

The document that describes why the project is needed, and may include estimated costs and benefits, is called a:

business case

The milestone schedule in the project charter_______________ .

is a summary-level schedule that shows how major project tasks are sequenced.

Communications to stakeholders are necessary for which of the following reasons?

to help them take ownership of the project and make timely decisions

A principal idea in agile is that relationships with stakeholders need to be based on collaboration, communications and ____.

trust

Which of the following actions will likely cause a project to fail?

unclear or conflicting stakeholder expectations

The project charter should help the project team and the project sponsor to develop a common understanding of what the project is all about. All of the following items are elements of that common understanding EXCEPT

understanding the detailed project schedule

Which of the following are ways to prioritized project stakeholders?

urgency, interest, impact, power

Which of the following examples is NOT a typical or appropriate situation to employ project management?"

processing deposits and withdrawals in a bank

CH. 4 Identify the six steps in constructing a Milestone schedule

1. Describe the current situation that requires the project 2. Describe the project at its successful completion 3. Describe the acceptance criteria for the final project deliverables 4. Determine the few key points in the milestone column where quality needs to be verified 5. For each milestone determine who the primary stakeholders are and how the resulting deliverable will be judge 6. Determine expected completion dates for each milestone

Which of the following statements accurately describes a project management plan?

1. It may be a general, summary document or quite detailed 2. It may be composed of one or more subsidiary plans. 3. a formal document that describes how the project will be executed, monitored and controlled 4. It is developed iteratively, starting at a high level and becoming progressively more detailed as information becomes available.

Project planning teams use project life cycle models because various types of projects have differing demands. Which of the following sequences of stages is most appropriate for a life cycle model for research and development (R & D) projects?

1. idea generation 2. idea screening 3. concept development 4. validation 5. transition

Project planning teams use project life cycle models because various types of projects have differing demands. Which of the following sequences of stages is most appropriate for a life cycle model for construction projects?

1. pre-planning 2. design 3. procurement 4. construction 5. start up

Select the four purposes of the project charter

1. quickly screens out obviously poor projects 2. authorizes the project manager to proceed 3. Help the project and sponsor committ 4. develops a common understanding between the sponsor and the project team

Arrange the activities in the strategic planning process in the correct sequence.

1. strategic analysis 2. guiding principles 3. strategic objectives 4. low down objectives

Within the project charter, which of the following does the scope overview accomplish?

1.describes at a high level what needs to be accomplished and how it will be done 2. distinguishes between what the project will and will not do. 3. describes the work that must be performed to deliver a product, service or result.

All of the following are advantages associated with managing projects in a projectized organization EXCEPT

New assignment is guaranteed after the project ends

CH. 4 What are risks, and why is it important to identify them in the project charter?

An uncertain event or condition that, if it occurs, has a positive or negative effect on a projects objectives. Important because it's a reminder of what could prevent successful completion of project. More likely to discover problem before they occur

CH. 4 In the project charter, what types of resources might be estimated and how detailed should the project budget or resource requirements be? Give some examples of how they might be expressed.

Any resources that might be required should be estimated especially the main resources. Product budget and resource requirements should be detailed so everyone involved knows what is being purchased and for how much. For ex, 100 large nails for $100 ???

All of the following factors should be assessed to determine an organization's ability to perform projects EXCEPT:

Do teams and individuals follow instructions well?

CH. 2 Describe the advantages and limitations of financial models in project selection.

Ensures the cost and return perspective but they don't ensure alignment with strategic goals

Which of the following statements concerning strategic analysis is true?

External analysis focuses on the threats and opportunities facing the organization

CH. 3 Compare and contrast a Functional structure with a Project structure.

Functional is a hierarchical organization where each employee has one clear superior, staff are grouped by areas of specialization and managed by a person with expertise in that area. Project is any organizational structure in which project manager has full authority to assign priorities, apply resources, and direct work of persons assigned to the project. Similar because each organization has president and then 4 departments below them that are in control of other departments

CH. 2 Describe the advantages and limitations of scoring models in project selection

Identify potential criteria and evaluates projects but some criteria may be deemed more important than others and decision factors change

CH. 5 Describe the importance of project communications, and the essential factors to be considered when creating a project communications plan.

Importance is that communication leads to cooperation, which leads to coordination, which leads to project harmony, which leads to project success. Essential factors are authorization, direction setting, status reporting, approval, lessons learned ???

CH. 4 Briefly discuss the importance of the project charter, and compare the roles played by the project sponsor and the project manager with respect to the preparation of this document.

Important because it authorizes the project manager to proceed, help develop common understanding and commitment. Project manager is allows authority and given documents the business and customer needs. Project sponsor is less likely to change the original agreement if there is a common understanding ????

Which of the following statements regarding project life cycles is most accurate

Many different project life cycle models are used, for different types of projects

CH. 3 Compare and contrast a Matrix structure with a Project structure

Matrix is any organizational structure in which the project manager shares responsibility with the functional managers for assigning priorities and directing work of persons assigned to the project. Project is any organizational structure in which project manager has full authority to assign priorities, apply resources, and direct work of persons assigned to the project. Similar because both have big responsibilities on project manager ???

CH. 1 Compare and contrast predictive, or plan-driven project life cycles with agile, or change-driven life cycles. When might each type of life cycle be appropriate?

Predictive life cycles planning and executing phases are separate. Adaptive has multiple planning and executive phases that are together. Progress appropriate for longer products. Adaptive for projects that need to be measured ????

CH. 1 Project managers frequently face competing constraints. Identify these common constraints and describe approaches that project managers can use to make the trade-offs required to succeed.

Scope, cost, and time are three constraints competing against each other. Increased scope means increased time and cost. Tight time means increased costs and reduced stop. A tight budget means increased time and reduced scope. Pick two between fast, good, and cheap

CH. 5 Describe the approach you would use to build relationships among the core members of the project team.

Share motives, encourage communication, jointly establish agendas, share learning, celebrate success, share enjoyment, use appropriate decision making strategies

Which of the following is a disadvantage associated with managing projects in a projectized organization

Team members assigned to a project are often underutilized.

CH. 5 Describe the approach you would use to build relationships with key external stakeholders.

Understand them to help build a relationship with them. Develop a communications plan for dealing with them. Prioritize them based on power, interest, influence, impact, urgency, and legitimacy

Which of the following is an advantage associated with managing projects in a functional organization?

Unity of command - one clear supervisor for each worker.

CH. 5 Describe how you would use the plan-do-check-act model to plan, conduct and improve project meetings.

You can prepare advance agenda then in meetings it will help conduct it and write minutes and it allows you to check and evaluate meeting and act in the sense of performing in between meeting tasks

Portfolios deal with all of an organization's projects, while programs deal with

a specific group of related projects

The project life cycle where the majority of the project work is conducted in iterations (sometimes called sprints) is called

agile project life cycle

Which of the following charter elements defines the project purpose and justifies the necessity of the project?

business case

During project execution, the project sponsor's responsibilities include all of these EXCEPT:

charter the project

A project communications management plan generally includes all of the following information EXCEPT:

communication cost

The project charter grants the project team the right to:

create a detailed project plan

Project charters typically include all of the following elements EXCEPT:

detailed resource requirements

In an adaptive or change - driven project life cycle:

early results lead into planning later work

Typically, the senior customer representative is responsible for which of the following project roles?

ensures the needs of the customer's organization are identified and prioritized

All of the following criteria serve as a valid basis for identifying potential projects in most organizations EXCEPT:

internal politics

Achieving project success is determined by all of the following EXCEPT:

involving only important key stakeholders

A point or matter in question or in dispute, not settled or over which there are opposing views or disagreements is called a(n) _____:

issue

All of the following represent appropriate sources to identify new potential projects EXCEPT:

lessons learned from previous projects

Once projects are completed, they will typically yield all of the following results EXCEPT

make or buy decisions

Which of the following organizational structures is designed to achieve a balance of task focus and technical capability

matrix organization

Many writers have stated that effective objectives should be

measurable - to track progress

Which of the following is NOT a typical source selection criterion that an organization would use to evaluate potential contractors?

personalities

There are several tasks that a project customer (or sponsor acting in that capacity) can do to enhance the probability of success. Which of the following are generally performed independent of the project contractor who will perform the work?

prioritize project

Which of the following documents serves as an informal contract between the project team and the project sponsor?

project charter

In the PMBOK, the five logical groupings of the project management inputs, tools and techniques, and outputs are called the:

project mgt process groups

Which of the ten knowledge areas defined in the Project Management Body of Knowledge includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully?

project scope mgt

Once selected projects have been prioritized, it is time to assign resources to projects based on their order of priority. Resources could include all of the following EXCEPT:

quality metrics

Which of the following activities can be used to build relationships within the core project team?

regularly celebrate small successes

From an agile project management perspective, which of these constraints are considered to be fixed?

resources and schedule

On agile projects t he final item to be recorded on the meeting minutes is an evaluation of both good and poor points from the meeting. This evaluation is called the ____:

retrospective

A project sponsor is wise not to sign a project charter authorizing work until the project manager and team show that they have ____

reviewed lessons learned from previous projects in order to avoid similar mistakes.

A project manager in agile projects who serves and leads in a collaborative, facilitation manner is called a:

scrum master

In agile projects, the individual who leads in a collaborative manner by guiding teams and removing obstacles to their progress is called the________ .

scrum master

All of the following may be negotiated between a client company and a contractor EXCEPT:

selection criteria for scoring models

Which section of the project charter publicly acknowledges the commitment of the sponsor, managers and team members to the project?

signatures and commitment

The process of "systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project" is called:

stakeholder analysis

Which of the following executive roles is responsible for overall priority setting, project selection and prioritization, general guidance and encouragement

steering team

When trying to understand a corporate culture, it is helpful to understand the types of power that are used. In "power cultures__________________

supervisors exert a great deal of economic and political power.

The Chief Projects Officer (CPO) is responsible for the individuals working on a project in all of the following ways EXCEPT:

that they follow the detailed project plan that the CPO has created

The addition of acceptance criteria factors to the milestones in a project charter helps the team understand who will judge the quality of the deliverable associated with each milestone, and _____:

the criteria or standards they will use.

During iteration planning in an agile project, agreement is reached regarding:

the definition of done

Which of the following roles is typically associated with the project manager?

the person assigned by the performing organization to lead the team that is responsible for achieving the project objectives

The sponsor, project manager and team can establish powerful relationships with key stakeholders. This starts with an understanding of what motivates each stakeholder, which can be summarized by the old saying ______:

what's in it for me?

A project communications matrix includes all of the following information EXCEPT:

why