Records Management in the DON

E-mail that contains information that would have been considered a record if in another format, is to be managed as a record. That includes:

Moving the e-mail from your Inbox to a "Records" personal folder (.pst) you have created in MS Outlook.

Your responsibilities in support of the DON Records Management Program include: ▪ Identifying and managing records - regardless of format - to assure they are properly preserved during their lifecycle ▪ Organizing and maintaining records in your custody in an orderly manner so they can be easily filed and retrieved ▪ Completing Records Management training to better understand your legal requirement to create, use, maintain and preserve records ▪ And . . . (Select one of the following):

Performing records disposition - retirement, transfer or destruction - as directed by SECNAV Manual 5210.1, DON Records Management Program, Records Management Manual

Per 44 U.S.C. Section 3301, the legal definition of a record is: All documentary materials - regardless of physical form - that have been made or received by an agency of the U.S. Government under federal law or in connection with the transaction of public business, and . . . (Select one of the following)

Preserved as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the Government

The unauthorized disposition or destruction of a federal record may result in:

The possibility of a fine, jail or both

Which of the following statements is CORRECT:

\Records management requires the safeguarding, protection and management of federal records - regardless of their format or classification.

The benefits of records management to the DON include: ▪ Ensuring compliance with federal laws and regulations on the creation, maintenance and preservation of official records ▪ Safeguarding vital information in the event of an emergency or disaster ▪ Capturing organizational memory ▪ Preserving the legal and financial rights and other interest of the government and citizens by making records accessible ▪ And . . . (Select one of the following):

documenting the history of the Department of the Navy