SAP Ariba Integration Points (AR820)
(6 AR820 SAP Ariba Integration Points - Integration Basics) What security methods and guidelines for CIG use? How are users authenticated?
CIG uses standard SAP and SAP Ariba cloud and on-premise security methods and guidelines Users are authenticated by certificates as well as a username and password
(27 AR820 SAP Ariba Integration Points - Suite Integration) What are some changes that occur when client decides to suite integrate?
- Contract compliance requests are no longer available and terminology is no longer "contract compliance requests", but now "contract terms" within the contract workspace (is now create contract workspace > add contract terms document in contracts > contract terms are in SAP Ariba buying > publish workspace in contracts > optional approval in Ariba buying > contract compliance contract in Ariba buying) - User mgmt should be performed wthin SAP Ariba buying solution (groups will copy from parent to child realms, but not child to parent) - If you're suite integrating an SAP Ariba Strategic Sourcing realm that is already live then all user passwords need to be regenerated and suppliers cannot login during integration period - SLP is the source of truth for common suppliers
(20 AR820 SAP Ariba Integration Points - Transactional Data Integration) What are outbound transactional integration examples?
- Contracts, payment remittance, advance payment remittance, GRs, status of closed POs, ERP initiated SES, ERP initiated PRs
(12 AR820 SAP Ariba Integration Points - SAP Ariba Strategic Sourcing Integrations) (SLP Integration with SAP ERP) Buyers integrated with SLP through CIG can use the unified vendor model to integrate business partner and vendor master data between the solution and SAP ERP, SAP Master Data Governance, and SAP S/4 HANA. What does this integration require?
- Customer must be on SAP ECC 6.0 EhP 6 SP1 or higher + SAP Business Services Foundation 731. - Customer must have moved to the SAP Business Partner (BP) model, supplier - Customer using the old SAP vendor model will not be able to use bi-directional integration w/ SLP - SAP S/4 HANA customers do not need to migrate to the BP model since it has it by default - SAP Master Data Governance is recommended due to the data rules in the ERP system that can't be managed by SLP (this is a pre-req for customers with more than 1 SAP ERP, SLP integration w/ SAP Master)
(3 AR820 SAP Ariba Integration Points - Integration Basics) What are the integration best practices?
- Integrate master data w/ match loads - Integrate transactional data w/ real time loads - Use the admin UI of the data dictionary to verify what data - both standard and custom - can be loaded into SAP Ariba Procurement - Create custom flex master data when custom tabular data is required within the SAP Ariba solution (these can be loaded through integrations) -Consider deploying CIG to make integration more efficient and less time consuming
(17 AR820 SAP Ariba Integration Points - Master data) What master data can you export from SAP ERP to multi-ERP enabled systems? What is Master Data Native Interface (MDNI) and what are some highlights?
- Organizational data, accounting data, cross-application config data, supplier related data, and User related data MDNI is another available option to transfer master data from an SAP ERP to SAP Ariba. It's only available to solutions integrated using CIG - MDNI supports export of master data from multiple SAP on-prem systems - Master data is sent from SAP system to MDNI, through CIG - in cXML format - Master data exported from each SAP system is identified by a system ID - The feature uses standard web services in the SAP system
(9 AR820 SAP Ariba Integration Points - Integration Basics) What are some examples of inbound vs. outbound transactions for SAP Ariba Procurement and SAP?
Inbound: PR, PO, GR, advance payment, SES, Invoice, Non-PO invoice, asset mgmt, stock inventory, stock reservation Outbound: Contracts, payment remittance, advance payment remittance, GR, status of closed PO, ERP-initiated SES, ERP-initiated PR
(18 AR820 SAP Ariba Integration Points - Transactional Data Integration) What transactional data can Ariba export to the ERP? Budget check functionality is only available to what in SAP ERP? Which type of POs are supported in PO integration?
- PRs, POs, GR, Invoice/payment requests, PO header status, Contract/outline agreement, Service procurement, Advance payment, Remittance - WBS elements, internal orders, funds management, and grants management - Standard POs and service POs
(21 AR820 SAP Ariba Integration Points - Ariba Network Integrations) Why does CIG make supplier network integrations easier?
- Suppliers can access CIG w/ their AN credentials, simplifying access (simpler way to allow suppliers to integrate w/ worlds largest commerce network) - Suppliers can create, manage, and test their own configurations, mappings, and connectivity before they fully integrate w/ Ariba (improves time taken for suppliers to integrate w/ buyers) - Suppliers can track their transactions, review errors, and download source and destination formats and reprocess them (reduces cost of operation and IT support needed) - Suppliers have the flexibility to integrate in any format they support without worrying about complexities of AN/cXML (improves flexibility and reduce dependency of transaction formats)
(14 AR820 SAP Ariba Integration Points - SAP Ariba Strategic Sourcing Integrations) (SAP Ariba Sourcing Integration with SAP ERP and S/4HANA) What is the high level sourcing process flow with SAP ERP?
1. (RFQ) RFQ from SAP ERP sent to AN through CIG 2. (RFQ) AN sends RFQ to SAP Ariba Sourcing as a sourcing request 3. (Sourcing Request) Sourcing request routed to appropriate sourcing manager based on header data sent 4. (Sourcing Event) Sourcing manager notified to review the sourcing request and upon approval, creates sourcing event 5. (RFX Auction) Sourcing event can be a request for information (RFI), request for proposal (RFP), or an auction 6. (Award) When sourcing manager creates award for the event, SAP Ariba Sourcing sends a cXML document based on the award to ERP system 7. (Award) Award flows through AN 8. (Purchase Order or Contract) PO or contract created from cXML document. If it's a contract, it would go into SAP Ariba Contracts as a contract request and goes to SAP ERP to create an outline agreement based on the contract info received
(22 AR820 SAP Ariba Integration Points - Integrated Scope Item 42K Automation of Source-to-Pay with AN) What is the process flow for supplier quote automation (directly w/ AN)?
1. Purchaser creates a request for quote and publishes it to suppliers on AN 2. On AN, supplier receives and submits response 3. Optionally, purchaser can close the supplier bidding in the AN for date maintained in RFQ 4. Suppliers quotations sent back to S/4 HANA Cloud 5. Corresponding supplier quotes are automatically created in SAP S/4HANA Cloud and can be reviewed by purchasers 6. Purchaser evaluates quotes and awards supplier 7. Optionally, the award of the supplier quote triggers an approval workflow
(2 AR820 SAP Ariba Integration Points - Integration Basics) What are the data transfer options and their overview?
Batch File Channel Backend system: Non-SAP ERP (.csv) files uploaded/downloaded over HTTPS Overview: - Transfer multiple records/files in single batch - Scheduled upload/download process - Leverage ITK to transfer files b/w systems Web Services Backend system: Both SAP and non-SAP cXML messages sent over HTTPS Overview: - One record/file per message - Customer middleware app is required to send/receive messages - Real-time process documents are pushed to external system as soon as they are created in procurement and vice-versa
(31 AR820 SAP Ariba Integration Points - Catalog Syndication) What are the requirements for SAP Ariba catalog syndication?
Requirements: - Buying running SAP ERP and SAP Ariba Catalog applications - Syndication available as a self-service feature using CIG - Buyer must have dummy supplier account established on AN
(7 AR820 SAP Ariba Integration Points - Integration Basics) Which versions of SAP ERP and S/4 does CIG support? What does a buyer need to have to use CIG?
CIG supports SAP ERP 6.0 and S/4 HANA on-prem 1511-1909 A buyer needs: - Customer access to the SAP marketplace to download CIG add-on (contains necessary data extract/import programs & config programs) - An AN buyer account and/or a P2P or sourcing realm in test and production
(30 AR820 SAP Ariba Integration Points - Catalog Syndication) How does catalog syndication work?
Catalog syndication application runs on the customers ERP system and extracts inventory items from PIRs, in Ariba CIF format. Extracted CIF catalogs can be automatically uploaded to the AN, then synchronized to customers Ariba catalog, using an automated batch process. Users can then search and buy across standard catalogs in one UI: items in SAP material master, inventoried items, and MRO supplies
(4 AR820 SAP Ariba Integration Points - Introduction to CIG) What are traditional integration challenges and how does CIG remediate these?
Challenges: - Complex: costly, inefficient, & difficult to maintain integration processes - Dependancies: need lots of assistance for initial deployment and updates - Long Deployment Cycles: varied integration requirements and challenging updates can be very time consuming CIG: - Simple: single gateway to integrate all applications and time steps to integrate (configure/extend/test) - Self-service: DIY integration w/ automated testing and self service wizard manage the integration process using wizard based step by step guide - Long deployment cycles solved: shorter deployment times w/ automated testing & embedded monitoring
(5 AR820 SAP Ariba Integration Points - Integration Basics) What are the values of CIG integration for the buyer and the supplier?
For the buyer: - helps cut costs, increase efficiency, optimize procurement results For the supplier: - connect to the AN, specify mapping config, validate and self-test transaction documents, shorten deployment times, free up IT resources, realize fast time to value, and monitor & track the integration lifecycle overall
(28 AR820 SAP Ariba Integration Points - Suite Integration) What is the Ariba SLP impact on SAP Ariba Sourcing and SAP Ariba Contracts?
Impact on Sourcing: - Once SLP is enabled, all existing suppliers need to be migrated to SLP to be visible for future activities - If existing suppliers are not migrated, they will not be available in supplier searches for new sourcing events - Once SLP is enabled, if users try to add suppliers in sourcing, they will be directed to supplier request creation Impact on Contracts: - Existing contract workspace not impacted - If users try to create any new contract workspace once SLP is enabled, they will only find suppliers that were loaded in SLP - If existing suppliers not migrated, they will not be available in supplier searches for new contract activity
(29 AR820 SAP Ariba Integration Points - Suite Integration) What is SLP impact on master data and Ariba Buying?
Impact on master data: - SLP will consume same master data as in sourcing and contracts - This master data will be stored in S4 and will not be impacted nor will it need to be reloaded Impact on Buying: - Suppliers existing in B&I will need to be migrated to SLP to make use of supplier in future - These suppliers need to be replicated to ERP - Common supplier data will auto show up - Suppliers w/ transactional ANIDs will have same login process, and still be able to access their network using the same process
(8 AR820 SAP Ariba Integration Points - Integration Basics) What are some examples of inbound vs. outbound transactions for SAP Ariba Sourcing and SAP?
Inbound: Award, contract request, standard item categories and custom document types in SAP ERP and S/4 Hana, scheduling agreements from SAP Ariba contracts Outbound: Request for quote, BOM
(10 AR820 SAP Ariba Integration Points - Integration Basics) What are some examples of inbound vs. outbound transactions for AN and SAP?
Inbound: Order confirmation, ship notice, receipt, invoice, SES, remittance advice, PayMeNow, liability transfer, component consumption request, produce replenishment message, replenishment order Outbound: PR, PO, order enquiry, scheduling agreement release, ERP- initiated invoice and SES, ship notice, invoice status update, scheduled payment and dynamic discounting, payment remittance batch, product activity message
(1 AR820 SAP Ariba Integration Points - Integration Basics) What is integration method vs. connection protocol?
Integration method is a standard formatting language or "computer language" used to structure business data in business documents like POs and invoices. You can think of comparing cXML to EDI like English to French. CIG is able to process all of the languages ("standard language") Connection protocol is the mechanism used to communicate the transactions- the WAY transactions are sent from one system to another. Like, speaking french via phone or email? cXML is via HTTPS, EDI is via ASN or VAN, and CIG is via SOAP/ODATA ("communication method")
(16 AR820 SAP Ariba Integration Points - SAP Ariba Strategic Sourcing Integrations) (Sourcing with SAP Ariba Sourcing and S/4HANA Cloud) What does S/4HANA cloud connecting with SAP Ariba sourcing provide? What are the benefits by integrating these?
It provides access to RFX tools, connections to more than 2M companies, quick and easy supplier discovery, and automated and adjustable negotiation procedures Benefits: - Ensure event success by using SAP Ariba Sourcing support desk and event-day mgmt assistance - Evaluate total cost impact of sourcing decisions - Reduce the amount of time & effort spent on admin tasks - Handy wizards and tools to help you launch events, collaborate, and negotiate w/ suppliers, up-to-date profiles, ratings, and assessments; you can easily develop a large supply base and back-up sources, reducing supplier risks
(19 AR820 SAP Ariba Integration Points - Transactional Data Integration) When does the receiving process start? Which types of invoices are supported for payment request/invoice integration? What types of contracts can be exported to SAP Ariba procurement?
It starts when an order has been sent to a supplier and the supplier ships goods in exchange. Buyers can only create receipts for standard POs PO based, non-PO, service invoice, line level credit memo, header level credit memo Single line contracts, multi line, service line, contracts containing split accounting, contracts containing tiered pricing, contracts containing term pricing
(23 AR820 SAP Ariba Integration Points - Integrated Scope Item 42K Automation of Source-to-Pay with AN) How is supplier quote automation different from its predecessor SQA w/ SAP Ariba commerce automation (1L2)? When does the supplier quote automation process begin and end? When does the commerce automation process flow begin and end?
It's different because attachments and service items are not supported Supplier quote automation begins with create a request for quote and ends with creating a PO Commerce automation begins with creating a PO and ends with the supplier receiving invoice status updates
(11 AR820 SAP Ariba Integration Points - SAP Ariba Strategic Sourcing Integrations) Why is SAP Strategic Sourcing integrated with SAP ERP on-prem/cloud solutions? What is SAP Strategic Sourcing Suite?
It's implemented when a company wants to manage their strategic procurement process (supplier relationships, sourcing, negotiations, and related contracts and spend) separate from their operational procurement process SAP Strategic Sourcing Suite covers strategic procurement (SAP Ariba Sourcing/SAP Ariba Contracts/SAP Ariba SLP). That blanket terms refers to upstream in general
(24 AR820 SAP Ariba Integration Points - Integrations w/ Other SAP Applications) What is SAP Ariba invoice conversion services (ICS)? What does it provide? What is open ICS?
SAP Ariba ICS is where a service provider converts a paper invoice into an electronic format SAP Ariba ICS provides: automate invoice data entry & validation, reduce supplier inquiries, enable paper invoices to be routed/approved/reconciled in same way as electronic invoices, drive electronic adoption by establishing supplier accounts on AN Open ICS is an alternate option for buyers who wish to work w/ their own service provider and load invoices from another system into SAP Ariba for reconciliation
(15 AR820 SAP Ariba Integration Points - SAP Ariba Strategic Sourcing Integrations) You can extend the core capabilities of S/4HANA Cloud with SAP Ariba solutions in a single-instance deployment. What are some integrated scope items between SAP Ariba and S/4HANA Cloud?
Scope Item 4BL: Sourcing with SAP Ariba Sourcing Scope Item 42K: Automation of source-to-pay with AN, including: commerce automation and supplier quote automation Scope Item 2NV: GB capability with SAP Ariba Buying (where you can receive and account for items in S/4HANA cloud w/ GR app, receive and post invoice in S/4HANA cloud, and update SAP Ariba reqs w/ follow on document record IDs for traceability)
(26 AR820 SAP Ariba Integration Points - Suite Integration) What is suite integration and it's benefits?
Suite integration is the integration between SAP Ariba Buying and SAP Ariba Strategic Sourcing to facilitate seamless UI and data management. It's benefits are: -Seamless integration of contract workspaces and contract compliance documents -Provides single logon location -Consolidated maintenance of common data + reporting pulls from all solutions and all flex fields can be accessed
(25 AR820 SAP Ariba Integration Points - Integrations w/ Other SAP Applications) What is an example and how it works for ICS with suppliers not registered on the AN?
When the AN receives an ICS invoice, it attempts to match it with a supplier on the AN. If the supplier is not found, a temporary private supplier account is created (supplier who hasn't registered on the AN). The invoice is assigned to the unassigned invoices page for the buyer to resolve. Buyers using SAP Ariba P2P can process ICS invoice exceptions directly in Ariba without having to login to the AN account
(13 AR820 SAP Ariba Integration Points - SAP Ariba Strategic Sourcing Integrations) (Supplier Master Data Integration with SAP S/4 HANA via SAP MDG) How is supplier organization data bidirectional? What does it allow you to do? How does the inbound/outbound integration occur?
You can export supplier master data from SAP ERP to your SAP Ariba solution (outbound), and import supplier master data from your SAP Ariba solution to SAP ERP (inbound). This allows you to replicate vendor master data in SAP ERP or S/4 HANA and SLP Inbound and outbound integration occurs through SAP standard business partner interfaces provided by SAP ERP or SAP Master Data Governance, and outbound integration uses standard SAP programs such as the Data Replication Framework (DRF)
