Test Success Ch 3 Time Management

For delegation to achieve desires results and positive feelings for both people involved, you must follow the these guidelines...

Identify the personal qualities of the people to whom you can delegate. Identify the outcomes of the task to be accomplished Identify the resources that are necessary to accomplish the task Relinquish accountability for the task

2. Personal Time/Activity Journal

List - Time and Activity Name for each hour of a day, then at the end of a week next to each activity mark it as Must Do, Want to Do or No need to Do.

1. Assessment of Inconsistencies Between Behavior and Values

List Areas in My Life that I value List Desired Percent of Time List Actual Percent of Time

Self-Discipline involves three important abilities:

The ability to say "No" The ability to avoid time traps The ability to self-motivate

Values Clarification is

a complex process in which you identify, examine, and develop your own individual values.

Why should you write your goals and make them tangible?

a goal that exists in the mind only, is a dream or a fantasy

Intermediate goals are related to

aims you want to achieve within 1-5 years.

A goal is

an object or aim, you want to attain.

Monthly Calendars provide a

broad overview of important personal events, and school related requirements and deadlines

Pressing/Not Important Tasks

compete for your attention but relate to activities you do not consider important

Short-term goals address

desired results that take hours, days, weeks or months to attain

Values are

enduring beliefs or attitudes about the worth of a person, object, idea or action.

A goal that is realistic...

has a reasonable chance of being attained.

A goal that is specific...

identifies precisely what is to be attained.

Pressing/Important Tasks

insist on your immediate attention and relate to activities that you consider vital

Long-term goals are related to

lifelong journeys, career aspirations taking generally 5 or more years to obtain desired outcomes

Types of Goals

long term, intermediate, short term

Effective goals must contain which certain elements to be effective?

must be specific, measurable and realistic and have a timeframe.

Setting priorities is the process

of identifying the preferential order of doing something - knowing what requires your attention first.

Self-Discipline is

orderly conduct in relation to self-imposed constraints. an internal factor that is influenced only by what you bring to a situation.

Weekly Calendar provide an

overview of the week and achieve consistency concerning your day to day schedule.

Not Pressing/Important Tasks

relate to activities you consider vital and valuable but you have several days or weeks to complete

A goal that is measurable..

sets a minimum satisfactory level of performance.

Not Pressing/Not Important Tasks

small minor insignificant activities that you should eliminate

A goal that has a timeframe ...

states the length of time it will take to attain the goal.

Pressing activities relate to

tasks that have to be accomplished in the short-term

A Value System is

the organized set of values that is internalized by a person.

3. Self Assessment of Barriers to Productivity

use 12 self assessment statements, write yes or no next to them then use the Corrective Action plan to Maximize your productivity

Your goals need to be in harmony with

your values (attitudes and beliefs)

Important activities relate to

your values and your stated goals

To maximize productivity, you need to

manage your attitudes and behaviors to use time in a constructive manner to achieve your goals

Avoiding time traps involves

managing accessibility manage waiting time avoid wasting time manage your own emotions

List Corrective Action Plans to Maximize Productivity

Identify Goals Set Priorities Get Organized Develop Self-Discipline Achieve Personal Balance Delegate Overcome Procrastination

Three self assessment tools

1. Assessment of Inconsistencies Between Values and Behavior. 2. Personal Time/Activity Journal. 3. Self Assessment of Barriers to Productivity.

4 ways to categorize priority

1. Pressing/Important Tasks 2. Not Pressing/Important Tasks 3. Pressing/Not Important Tasks 4. Not Pressing/Not Important Tasks

Simple concrete way to manage time is the use of

Calendars

Self Assessment Statement: " I attempt to do too much, or I tend to be obsessive/compulsive"

Corrective Action plan: Achieve a personal balance

Self Assessment Statement: " I set high standards for myself, or I expect little help from members of my family, or I have difficulty delegating tasks"

Corrective Action plan: Delegate

Self Assessment Statement: " I tend to socialize when I should be studying"

Corrective Action plan: Develop Self Descipline

Self Assessment Statement: " I lack organization, or I tend to feel overwhelmed"

Corrective Action plan: Get organized

Self Assessment Statement: " I flutter from one task to another"

Corrective Action plan: Identify Goals

Self Assessment Statement: " I tend to procrastinate, or I fall behind in my responsibilities"

Corrective Action plan: Overcome procrastination

Self Assessment Statement: " I have too many conflicting deadlines"

Corrective Action plan: Set Priorities

Time Management =

Self Management