word process

How to Insert a built-in Table of Contents

1. Place the insertion point before the first line of there post and press Ctrl+Enter to insert and page break. 2. Position the insertion point at the stop of the new first page. 3. Click the References tab. 4. Click the Table of Contents button 5. Select a built-in table of contents to insert. The table of contents is inserted into your report

Ctrl+E

Align center

Ctrl+2

Double space

Create a Folder

F12 opens the Save As dialog box (except in Access).

Ctrl+U

Underline

How to view a Footnotes and Endnotes

Word also displays the text of the footnote or endnote when you place your pointer over a reference marker.

Add a new source

Word inserts a citation in your report at the insertion point and stores this source information. You then can access these stored sources to insert additional citations and create a bibliography page.

insert a Placeholder

You can insert a placeholder in the report to temporarily mark a spot where a citation needs to be completed. Later you can go back in and add bibliographic source information for any placeholders inserted in the document.

Modify a Table of Conternts

After inserting a table of contents, you might decide that you want a different format or to change the levels of headings that are displayed. When you update a table of contents, you are actually replacing the old table of contents with a new one.

Ctrl+L

Align left

Ctrl+R

Align right

Ctrl+B

Bold

Customize Footnotes and Endnotes.

By default, Footnotes are numbered consecutively with 1,2,3 and * Endnotes are numbered with lowercase Roman numerals * You can customize how notes are numbered and where they are displayed in a document.

how to Convert all Notes

Chick the Footnotes launcher(References tab, Footnotesgroup) to open the Footnote and Endnote dialog box. 2. In the Location area, Click the Convert button. The Convert Notes dialog box open(Figure 3-11) 3. Select from one of the three covert options. 4. Click Ok to close the Footnote and Endnote dialog box. Do not Click Insert or Word will insert a footnote or endnote.

Word Count

Click WORDS at the bottom left of the Status bar to open the Word Count dialog box.

HOW TO: View and Modify Document Properties

Click the File tab and click info. the document properties display on the right Click in the text box area of a field that can be edited and type your custom document property information Click the show all Properties link at the bottom display additional document properties. *When all properties are displayed click show fewer properties to display fewer properties *This link toggles between show all Properties and show Fewer Properties Click the file tab to return to the file.

How to share a File

Click the File tab and select share. * If your file is not saved on SkyDrive, select Invite People and click Save to Cloud *Save Your file to your SkyDrive folder *If your file is not saved to skyDrive, You will not have all of the sharing options. *Select one of the share options on the left. Additional information is displayed on the right * In most of the she options, you can set the permission level to can view or Can edit, which controls what others can do with your file. *In order to post a file to a social network site, you must connect your social network site to your Microsoft account. Go to the Account area of the Backstage view to connect to social network sites.

How to use the Properties Panel

Click the File tab to display the Backstage view. Click the Info button if it is not already selected. Click the Properties drop-down list at the top of the properties area Select Show Document Panel. The Backstage view closes and the Document panel is displayed above the document in the Word window Edit or add text in the Document properties fields as desired. Click the X in the upper right corner of the Document panel(not the Word window) to close the panel

How to view Footnotes and Endnotes

Click the Next footnote button in the Footnotes group on the Reference tab to move to the next footnote. 2. Click the Next Footnote drop-drown arrow todisplay a list of options to move to next or previous footnotes or endnotes 3. Click the show Notes button in the Footnotes group to toggle between the note reference markers and the note text.

HOW TO: Add Words to the Custom Dictionary

Click the file tab click the options button click the proofing button click the custom Dictionaries button select the dictionary to edit Click the Edit Word list button Click in the Words area. Type a word to add to your dictionary and click the Add button * Words can be deleted from the dictionary by clicking the Delete button Click OK when finished to close. Click OK to close custom Dictionaries dialog box Click OK to close the Word Options dialog box.

Ctrl+C

Copy

Cut and Past

Ctrl+C to copy Ctrl+X to cut Ctrl+V to paste HOW TO: Move

Open an Existing File

Ctrl+F12 opens the Open dialog box when you are in the working area of an Office application (except in Access).

Create a New File from the Backstage View

Ctrl+N opens a new file from within an Office application. In Access, Ctrl+N opens the New area in the Backstage view.

Save a File

Ctrl+S opens the Save As area on the Backstage view when a file does not have a name. If a file has already been named, Ctrl+S saves the file without opening the Backstage view.

Type Text and Word Wrap

Ctrl+Shift+8 turns on/off Show/Hide.

quick way to undo, redo and repeat

Ctrl+Z is undo. Ctrl+Y is redo and repeat.

Ctrl+X

Cut

Edit Citation: Options in the Edit Citation dialog box allow you to add a page number to the citation or suppress any currently displayed information.

Edit Source: Options in the Edit Source dialog box allow you to update source bibliographic information.

Select Text

F8 is the selection function key. Press once � use the arrow keys to select text. Press twice � select word. Press three times � select sentence. Press four times � select paragraph. Press five times � select entire document. Press Esc to turn off F8 selection.

HOW TO: Use the Thesaurus

Go to review Click the Thesaurus button Type a word in the Search text box and press Enter or click the Search button Choose from the synonyms listed * Click the arrow to the right of the word to display the drop-down list. *You can also click a synonym in the list to look up synonyms for that word. Click the back button to return to the previous synonym list Click the X in the upper right corner of the Thesaurus pane to close this pane.

F1

Help dialog box

IF changes are made to sources after the bibliography page has been inserted, you have to update the bibliography

* Click on of the references on the bibliography page to select the entire bibliography and click the update Citations and Bibliography

Close a File

*Click the Fale tab and select Close on the left *Press Ctrl+W *Click the X in the upper right corner of the file window. This method closes the file and the program.

HOW TO: Add Document Properties

*the File tab *Click the Info button *The document properties are displayed on the right side of the window *Document property field names are listed on the left and the information in these fields is listed on the right. *Click in a field and type information to edit the document property. * Some properties cannot be changed. These properties are automatically generated by Word. *Click the Show All/Fewer Properties link at the bottom to display more or fewer document property fields *After entering document properties, click the Back arrow in the upper left corner of the Backstage view to return to the document.

How to Modify a table of contents

1. Click anywhere in the table of contents 2. Click the Table of contents button (References tab, Table of Contents groups) 3. Select Custom Table of Contents. 4. Make changes to the table of contents. 5. Click OK. A dialog box opens, confirming you want to replace the existing table of contents 6. Click OK to insert the new table of contents.

How to set the bibliography Style of the Report

1. Click the Reference tab 2. Click the Style drop-down arrow.( Citations & Bibliography group) 3. Select the style of the report from the drop-down list of report styles

HOW TO: Customize the Quick Access Toolbar

1. Click the customize Quick Access Toolbar drop-down list on the right edge of the Quick Access toolbar. 2. Select a command to add to the Quick Access toolbar. The command appears on the Quick Access toolbar. 3. To add a command that is not listed on the Customize Quick Access toolbar, Click the Customize Quick Access Toolbar drop-down list and select More Commands. 4. Click the Customize Quick Access Toolbar drop-down list on the right and select For all documents or the current document. 5. On the left select the command you want to add 6. Click the Add button and the command name appears in the list on the right. 7. Add other commands as desired 8. To rearrange commands on the quick Access toolbar, select the command to move and click the Move up or Move Down button 9. Click OK to close the Word Options dialog box

How to Manage Sources

1. Click the manage sources button. 2. To copy a source from the Master List to the Current list, select the source and press the Copy button. The copied source remains on the Master List. 3. To edit a source from either list, select the source and click the Edit button. The Edit Source dialog box opens. * Make changes to the source and press OK. 4.To add bibliographic information to a placeholder, select the placeholder and click the Edit button. The Edit Source dialog box opens. *Add bibliographic information to the placeholder and press OK. *When bibliographic information is added to a placeholder, it becomes a complete source and the question mark next to it changes to a check. 5. Click the New button to create a new source. the Create source dialog box opens * Type in the bibliographic information and press OK. 6. To delete a source from either list, select the source and click the Delete button. * You can not delete a source from the Current List if it is cited in the document. * If a source is in both lists and you delete it from on list, it is not deleted from the other list. 7. click Close

How to insert a Custom Table of Contents

1. Place the insertion point before the first line of your report and press Ctrl+Enter to insert a page break. 2. Position the insertion paint at the top of the new first page. * If desired, type a title for the table of contents and press Enter. Do not apply a heading style to the title. 3. Click the Table of Contents button (References tab, table of contents group) 4. Select Custom Table of Contents. 5. In the General area, select a table of contents format from the Formats drop-down list. 6. Select the number of heading levels to display in the Show levels area 7. Click OK to insert the table of contents.

How to insert a Placeholder

1. Position the inserion point in your document at the point where you want a placeholder inserted. 2. Click the Insert Citation button (References tab, Citation & Bibliography group) 3. Select Add New Placeholder. The Placeholder Name dialogh box opens 4.Type in the name of the placeholder. *You can't use spaces between words in the placeholder text. *Use and underscore or merge words together when naming a placeholder 5. Click OK. The placeholder is inserted into the document and looks similar to a citation

How to insert an endnote

1. Position the insertion point directly after the word where the endnote is to be inserted. 2. Click the References tab. 3. Click the insert Endnote button 4. Type the endnote text.

How to insert a footnote

1. Position the insertion point directly after the word where the footnote is to be inserted. 2. Click the References tab. 3. Click the Insert Footnote button 4. Type the footnote text in the footnote area of the page.

How to insert a citation

1. Position the insertion point in your document at the point where you want a citation inserted. 2. Click the Insert Citation button ( Reference tab, Citations & Bibliography group) 3. Select from your list of sources 4. The citation is inserted in document * When a citationisinserted, Word automatically inserts a space between the citation and the preceding word.

How to insert a Bibliography

1. Position the insertion point in your document at the point where you want the bibliography to begin. *It is usually good to insert a page break (Ctrl+Enter) at the end of the document and begin the bibliography on a new page. 2. Click the Bibliography button (references tab, Citations & Bibliography group) 3. Select your bibliography option. Thebibliography is inserted in the document.

How to add a new source

1. Position the insertion point in your document at the ponit where you want to insert a citation. 2. Click the insert Citation button (References tab, Citations & Bibliography group). 3. Select Add New Source. The Create source dialog box opens 4. Select the type of source in the type of Source area. * The fields for the source change depending on the type of source you choose. 5. Click the Edit button to the right of the Author area. The Edit name dialog box opens *Type the author name in this box so you can specify first, middle and last names. *Add additional authors if your source has more than one author. *If the source is an organization or company. Click the Corporate Author check box instead of the Edit button in the Create Source dialog box 6. Type in the author information and click Ok When finished *Click the Add button to add additional authors *You can also reorder multiple authors by selecting an author in the Names area and clicking the up and Down button. 7. Type in other source information as needed *As you type in other source information, Word automatically creates a Tag name for your source. *You can edit the Tag name if desired. 8. Click the Show All Bibliography Fields Check box to displaymorefields. 9. Click OK to close the Creat source dialog box. 10. The citation is inserted in the document in the report style you selected

How to modify the footnote or Endnote style

1. Right-click the footnote or endnote text and select Style from the context menu. 2. Click the Modify button to open the Modify Style dialog box. 3. You can change the basic font formatting in the Formatting area. 4. Click the Format button to display a list of other formatting options. *When you select an option another dialog box opens. *Make any desired formatting changes and click OK to close the dialog box. 5. Click OK to close the Modify Style dialog box. 6. Click Apply to apply any changes to the style and close the Style and close the Style dialog box.

How to customize Footnotes and Endnotes

1. Select the References Tab 2. Click the Footnotes launcher to open the Footnote and Endnote dialog box. 3. In the location area, select either Footnotes or Endnotes. 4. In the Format area, you can Change any of the following: Number format, Custom mark, Start at, or Numbering. 5. In the Apply changes area, you can apply changes to the whole document or this section ( if there are sections in your document) 6. Click Apply to close the dialog box and apply the changes. Do not press Insert, which inserts a footnote or endnote in the document.

How to Apply Heading Styles

1. Select the heading where you want to apply a style. 2. Click the heading style to apply the style is applied to the heading. *Apply heading 1 to main headings, Heading 2 to second level headings, and other heading styles as needed. *When you place the insertion point on a style, Word displays a live preview of the style and temporarily applies the style to the selected text. *Click the More button to expand the Style gallery to display more styles. 3. Continue to select headings and apply styles. Every heading that you want to have in your table of contents must have a style. *When the heading style has been applied to text, there is an Expand/Collapse button to the left of the heading. Click the Expand/Collapse button to expand or collapse the text below the heading.

How to Delete Note

1. Select the reference marker in the body of the document (not the text of the footnote or endnote at the bottom of the page or end of the document). 2. Press Delete on the keyboard. Deleting footnote or endnote text in footnote or endnote area will not delete note reference. 3. Check to ensure proper spacing around text where the note was deleted.

Creating a bibliography and Inserting Citations

A source is the complete bibliographic reference for a book, journal article, or web page. * A citation is the abbreviated source information that you place in the body of the report to give credit to source of the information you use. * Bibliography or works cited page lists the sources used in the report. Word has tools to creat sources, insert citations, and create a bibliography or works cited page at the end of your report.

Edit citations and Sources

After citations are inserted into the document, you can edit the citation or source without using the Source Manager dialog box. When you click a citation in your document, you see a drop-down list of editing options

Modify a Table of Contents

After inserting a table of contents, you might decide that you want a different format or to change the levels of headings that are displayed. When you update a table of contents, you are actually replacing the old table of contents with a new one

Ctrl+I

Italic

Inserting a Table of contents

Most long reports have a table of contents to provide readers with an over view of the material covered in the report. The table of contents reflects the headings in the report; some tables of contents list only the main headings while others might list second-and third-level headings. A table of contents lists headings on the left and page numbers on the right with a dot leader separating them.

Ctrl+End

Move to End

Ctrl+Home

Move to the beginning

Ctrl+N

New blank file

Insert Citations

Once you have added a source to your document, you can insert this same citation again in your document without entering source information again. When inserting a citation, you can choose from citations you have previously created.

Ctrl+O

Open area on the Backstage view

HOW TO: Export a File as a PDF File

Open the file you wan to export to a PDF file Click the File tab and click Export to display the Export area on the Backstage view Select Create PDF/XPS Document and click the Creat PDF/XPS. The Publish as PDF or Xps dialog box opens Select a location to save the file In the file name ares type a name for the file Click Publish to close the dialog box and save the PDF file A PDF version of your file may open. You can view the file and then close it.

Ctrl+V

Paste

Changing Text Alignment, Line Spacing, and Paragraph Spacing

Press Shift+Enter to insert a line break

Ctrl+P

Print area on the Backstage view

Ctrl+S

Save

F12

Save As dialog Box

Ctrl+A

Select All

Move Text Using Drag and Drop

Select the text click and hold the text Drag the text to new location and release the pointer

Copy Text Using Drag and Drop

Select the text you want to copy Hold the Ctrl key and click and hold the selected text with your pointer. Drag to the desired new location and release the pointer.

HOW TO: Find Synonyms Using the Context Menu

Select the word you want to replace with and appropriate synonym. Right-Click the selected word to display the context men Put your pointer on Synonyms. Another context menu appears with a list of synonym choices. Select the synonym you prefer. The selected synonym replaces the selected word in the text and the menus close.

Ctrl+1

Single space

F7

Spelling pane

Manage sources

The Source Manager dialog box allows you to create sources, copy sources and used in other documents, modify sources, and add bibliographic information to place holders. This dialog box displays which sources are used in your report and the placeholders that need bibliographic information.

Insert a Custom Table of Contents

The Table of Contents title is not automatically inserted as it is when you insert a built-in table of contents. If you want a title on your custom table of contents page, you should type it before inserting your table of contents page, you should type it before inserting your table of contents.

Report Styles

The most common report styles are the following: *APA (American Psychological Association) *Chicago (The Chicago Manual of Style) *MLA (Modern Language Association) *Turabian

Ctrl+Y

Undo

Convert citation to static text: This option changes the citation from a Word field that is automatically generated and updated to static text that is not updated.

Update Citations and Bibliography: This option updates your bibliography page to reflect any changes you have made to citations or sources.

Convert Footnotes and Endnotes

When you convert notes, Word automatically renumbers the reference markers and move the note text to the correct location in the document

Delete footnotes and Endnotes

When you delete a note, Word removes the reference marker and the text of the note. Your remaining notes are renumbered and remain in consecutive order.

Use Heading Styles for a Table of Contents

Word can automatically lgererate a table of contents listing the headings in your report if heading styles are applied to each heading. Styles control the appearance of text by applying a specific font, font size, color, font styles and effects, and spacing to the text on which a style is applied. The document theme determines the appearance of the styles. Many of the commonly used styles are displayed in the styles gallery.

insert a built in table of contents

Word inserts the table of contents at the point in your report where the insertion point is located. It is a good idea to insert a blank page before the first page of your table of contents.

Move Footnotes and Endnotes

You can move footnotes and endnotes in the same way you move text in a document. 1. Select the reference marker in the body of the document and use one of the following methods * Dradg and drop * Ctrl+X to cut and Ctrl+V to paste * Cut and Paste buttons *Cut and Paste options in the context menu

how to delete a place holder

You can move or delete a citation or placeholder in the body of the text by clicking the citation or placeholder handle on the left and dragging to a new location (to move) or by pressing Delete (to delete) on your keyboard

Modify Footnote and Endnote Format

allows you to change how the text of the footnotes and endnotes appear. You do this the same way you format regular text in the document. 1. Select the footnote or endnote text and apply any formatting changes such as font, font size, style, line or paragraph spacing, or text effects. 2. You can apply changes uing the buttons on the Home or Page Layout tab, the context menu (Right-Click selected text), the mini toolbar, or keyboard shortcuts.

Do not use spaces after a

beginning quotation mark before or after a hyphen in a hyphenated word when using a dash

Create a table of contents manually

by typing in the headings, using a tab with a dot leader and then typing the page number. *With Word you can automatically generate a table of contents based upon the headings in your report. This saves you time, and, if you generate your table of contents this way, it automatically updates if topics are moved or page numbering changes in the report.

When a footnote is inserted in to a document, a reference marker, Which is a number or letter in superscript format is inserted

directly after the word

Endnotes are placed affter the text at the

end of the document

How to add a custom AutoCorrect Entry

file Options button Proofing button select AutoCorrect options type in the text (replace) Type in theword to replace Choose Add Click ok Click ok

superscript format

in a smaller font and slightly raised above the typed line

Add one space after

most punctuation marks periods commas semicolons ending quotation makes

Footnotes are placed in the body of the document at the bottom of the page

not in the footer, and the text on a page with a footnote is adjusted to allow space for the footnote

Ctrl+D

opens the Font dialog box.

How to change the default font and font size

select text you want to format click font launcher click the font tab Select the font size click Set As Default button

How to use the Format Painter

select the text that has the formatting you want to copy Click the Format Painter button Click the word or select the paragraph you want to format and Word applies the formatting to the selected text.

HOW TO: Use the Format Text Effects Dialog Box

select the text uou want to format click the font launcher click Text effects button Click Text fill & Outline Click Text effects button Select the text effect of your choice Click ok Click ok to close

HOW TO: Change Alignment and Spacing in the Paragraph Dialog Box

select the text you want to format click the paragraph launcher click the alignment drop-down click line spacing drop down click ok

Modify Footnote and Endnote Styles

the appearance of the footnotes and endnotes in your document is determined by styles. * Styles control the font, font size, text styles and effects, and paragraph formatting. * When you insert a footnote in your document, Word applies the Footnote Text style; this style controls the formatting of all of the footnote text in your document. *You can modify the footnote or endnote style, which automatically updates all of your footnote or endnote text to reflect the changes you mad to the style.

Press Ctrl+Shift+Spacebar

to insert a non-breaking space between words. Dont insert an additional regular space between words when using a non-breaking space.