BIM 1 Mid-Term Review #2 (Office Basics + Word)

active window

the windows in which you are currently working.

format

to change the appearance of text or other elements.

cut

to delete a selection from its original location and move it to the clipboard.

copy

to duplicate a selection. the original remains unchanged.

paste

to insert a selection from the clipboard into a document.

Format Painter

tool that allows you to "paint" the format of text to other word(s)

Ribbon

toolbar in all Office apps used to access features and carry out commands

grammar error in Word

underlined in blue wavy line

spelling error in Word

underlined in red wavy line

"hard" (manual) page break

use Page Break to force text onto next page

gutter margins

used in documents that have binding (books)

mirror margins

used in documents with facing pages (magazines)

Works Cited

what Bibliography is called in an MLA paper

citation

• parenthetical reference in document text that gives credit to the source (info or quotation) • looks like this: (Weston) or (Burton, 19) • refers to a source in your bibliography or or Works Cited

Quick Parts

• reusable pieces of information that can be inserted into a document quickly • examples: current date, author or title of a document

theme

• set of colors, fonts, and text effects that give a document a certain feel • examples: Office (default), Organic, Slice

Where to go to convert table text to regular text ?

(highlight the table, then...) >Insert >Table Tools >Layout >Convert to Text

Where to go to convert regular text to a table?

(highlight the text, then...) >Insert >Table >Convert Text to Table

Word Document Properties can show what?

- author - title - subject - keywords - category - status - comments ..... all about the document

Word hyperlinks - what can a hyperlink link to (4 things)?

- existing file or Web page - different place in the same document - to a new Word document - to an email address

how to drag-and-drop text to MOVE text (cut)

- highlight it - click on it - drag it elsewhere

how to drag-and-drop text to COPY text elsewhere

- highlight it - hold down CTRL - click on it - drag it elsewhere

5 types of Word tabs

- left, center, right, decimal, bar - can set them on Ruler or in Paragraph Group dialog box

section break

- set on Page Layout tab - useful for creating columns & changing orientation

point

- unit of measurement for font sizes - 1 point = 1/72 inch

text effects

- used to add outline, shadow, reflection, etc. - click the blue A in Font Group

default Word 2016 margins

1" on all 4 sides

Office clipboard can hold up to __?__ items.

24

Where do you go to insert footnotes or endnotes?

>References >Insert Footnote OR >Insert Endnote

insertion point

A blinking vertical line that shows where text will appear when you begin typing

The GO TO command in Word is found where? (which Ribbon Tab, Group, and Command)

Home - Editing - found under Find...

Under which Ribbon Tab & Group would you find the FIND command in Word:?

Home/Editing

Under which Ribbon Tab & Group would you find the REPLACE command in Word:?

Home/Editing

Under which Ribbon Tab & Group would you find the SELECT command in Word:?

Home/Editing

default Quick Style in Word 2019

Normal

word wrap

Word feature that automatically moves insertion point to next line as you type

AutoCorrect

Word feature that fixes typing errors as you type

AutoComplete

Word feature that suggests text to finish off word you began typing

Split

Word feature to see 2 different sections of your document at same time

mail merge

Word feature you can use to send out personalized letters & make mailing labels

orphan

a single line from a new paragraph which is the last line on a page

widow

a single line from the last paragraph on the previous page

toggle

a type of command that can be switched off or on (like Bold or Show/Hide)

dialog box

a window in which you select options that affect the program execution.

contiguous

adjacent or right beside (like 2 contiguous cells in a table)

scale

adjust the size proportionately.

dialog box launcher

an arrow you can click to open a dialog box.

footnotes

appear at bottom of same page as note reference mark

endnotes

appear at end of document (last page)

highlighting

applying transparent color to emphasize text (on Home Ribbon, Font Group)

command to MOVE text

cut + paste

portrait orientation

default position for displaying and printing text across the shorter side of a page.

Screen Tip

displays information on the element selected.

hanging indent

first line is longer, all other lines are indented

first line indent

first line only of paragraph is moved over to right

sans serif ("without serifs")

fonts that do NOT have serifs

template

formatted document that contains placeholder text and graphics already typed for you

"soft" (automatic) page break

happens automatically when you run out of room on a page

floating graphic

has text wrapping applied (square, tight, etc.)

justification

how you align your text on the page: - left - right - center - justify (lines up both margins straight, like a newspaper)

file properties

information about a file (such as author, size, date created, keywords)

selection bar

narrow strip along the left margin that automates selection of text.

non-contiguous

not adjacent or not next to (like non-contiguous text)

note reference mark (for footnotes and endnotes)

number appearing next to text to show additional information appears later

note reference mark

number appearing next to text to show additional information appears later (like in a footnote)

contextual tab

ribbon commands only available in certain situations (e.g., Table Tools, Picture Format Tools)

landscape orientation

rotating the document so it displays horizontally.

Quick Style

set of styles that determines text color, size, style, etc. (Normal, No Spacing, Title, etc.)

serif

small strokes at ends of "serif" fonts

Mini Toolbar

small toolbar that appears above text when you select it

task pane

small windows that displays options for commands.

keyboard shortcut

special key combination that causes a specific command to be executed

inline graphic

stays in same line as text (no text wrapping)

MLA (Modern Language Association) or Chicago Style or APA (American Psychological Association)

styles used for formal papers in citing sources, creating bibliography, etc.

placeholder text

text already typed in a template that you can replace with your own (name, company, etc.)

keyboard shortcut for COPY

CTRL-C

keyboard shortcut for OPEN

CTRL-O

keyboard shortcut for PRINT

CTRL-P

keyboard shortcut for SAVE

CTRL-S

keyboard shortcut for PASTE

CTRL-V

keyboard shortcut for CLOSE

CTRL-W

CUT

CTRL-X

Which Ribbon tab contains the Theme command?

Design

Location of Spelling & Grammar Check and Thesaurus

Review Tab

group (in Office)

a collection of icons on the Ribbon whose functions are related to each other.

template

a document that contains formatting, styles, and sample text that you can use to create new documents.

AutoRecover

a feature in some programs that automatically saves files at a set interval.

backstage view

a feature of Microsoft Office from which you can access file and program management commands.

Live Preview

a feature that shows you how a command will affect the selection.

subfolder

a folder stored within another folder.

software suite

a group of software programs sold as a single unit (Microsoft Office 2016)

shortcut menu

a menu of relevant commands that displays when right-clicked.

gallery

a menu that displays pictures instead of plan text options.

Read-only mode

a mode in which the open file can be viewed but not edited.

key-tip

a pop-up letter that identifies the access keys for a command.