Business Letters

Closing - definition and example

How do you say "Goodbye". This short, polite closing ends with acomma. It is at the left margin 4 enters (3 lines between) (EXAMPLE:Sincerely,Respectfully,Best regards,Best wishes,Kind regards,Yours truly,Warm regards,Sincerely yours,With many thanks,Respectfully yours)

Date

Date (Month written out) Quad Space (QS = 4 enters) to Inside Address

Attachment & Enclosure Notation (Special)

Number of things enclosed with the letter. This is only on there if something should be in the envelope with the letter.

Return Address includes

Street Address City, State, Zip Phone number (Optional) E-mail address (Optional)

Inside address Includes

Name of recipient & title if applicable Street Address City, State, Zip

Inside address - format

Aligned to left margin Double Space to Salutation

Return Address - format

Aligned to left margin SS to Date

Salutation - definition and example

How to address the person your writing to Should always be formal Should be followed with a colon

Typist initials (Special)

If the letter is typed by someone other than the writer, DS to the Typists Initials (Special)

Body - format (between paragraphs, within paragraphs)

SS within the paragraphs and DS between the paragraphs

Business Letter margins

Top = 2 inches Sides = 1 inch Bottom = 1 inch

Name of Writer

Type out the name to be signed. This customarily includes a middle initial,but does not have to.