Business Letters
Closing - definition and example
How do you say "Goodbye". This short, polite closing ends with acomma. It is at the left margin 4 enters (3 lines between) (EXAMPLE:Sincerely,Respectfully,Best regards,Best wishes,Kind regards,Yours truly,Warm regards,Sincerely yours,With many thanks,Respectfully yours)
Date
Date (Month written out) Quad Space (QS = 4 enters) to Inside Address
Attachment & Enclosure Notation (Special)
Number of things enclosed with the letter. This is only on there if something should be in the envelope with the letter.
Return Address includes
Street Address City, State, Zip Phone number (Optional) E-mail address (Optional)
Inside address Includes
Name of recipient & title if applicable Street Address City, State, Zip
Inside address - format
Aligned to left margin Double Space to Salutation
Return Address - format
Aligned to left margin SS to Date
Salutation - definition and example
How to address the person your writing to Should always be formal Should be followed with a colon
Typist initials (Special)
If the letter is typed by someone other than the writer, DS to the Typists Initials (Special)
Body - format (between paragraphs, within paragraphs)
SS within the paragraphs and DS between the paragraphs
Business Letter margins
Top = 2 inches Sides = 1 inch Bottom = 1 inch
Name of Writer
Type out the name to be signed. This customarily includes a middle initial,but does not have to.
