Ch. 6 - Launching TPM Project

Core Team Member

"From Cradle to grave" - play major role - bring a broad skill set that applies across the entire work range of project. - needed for the JOINT PROJECT PLANNING SESSION (jpps)

Scope Change Management Process

(mini JPPS)

The project manager and the project team use the detailed information provided in the PROJECT DEFINITION STATEMENT for the following:

- As a basis for continued project planning - To clarify the project for the project team - As a reference that keeps the team focused in the right direction - As an orientation for new team members - As a method for discovery by the team

Format of a work package

- Assignment Sheet: telephone directory - Description report: detailed description of task plan.

Contract Members

- Commitment of contract members is typically a problem because their priorities probably lie elsewhere.

Client Team Member

- May have no choice about who client assigns to your team - Need to be assigned in time for Project Kick Off Meeting

POS

- Project Objectives Statement - Assumptions risks and obstacles statement

Work Package

- includes start and end tasks - describes in detail the tasks needed to be done WARNING: encourages micro mgmt. - the more you say the more you encourage objections.

During Project Kickoff

- work packages should be written for every task that is on the critical or noncritical path, has a any risk of failure, has a duration variance, or uses resources.

Daniel Couger Problem Solving Model

...

team will seperate components

1. Core Team 2. Client Team 3. Contract Team

Decision Making

1. Directive - authority figure dictates only used when time is of the essence. 2. Participative - use this one as everyone participates 3. Consultative - reaching middle ground

Steps to hiring contract members

1. Identify the types of skills and the number of personnel needed, and the time frame within which they will be required. 2. Identify a list of companies that will be invited to submit a proposal. 3. Write the Request for Proposal (RFP). 4. Establish the criteria for evaluating responses and selecting the vendor(s). 5. Distribute the RFP. 6. Evaluate the responses. 7. Reduce the list of vendors to a few who will be invited onsite to make a formal presentation. 8. Conduct the onsite presentations. 9. Choose the fi nal vendor(s), and write and sign the contract.

Team Deployment Strategy

1. Masked Behavior - (Conflict resolution mgmt behavior) : find person whose normal behavior is as close to possible as missing behavior. 2. Sensitivity Training

Core Team Member must possess:

Commitment to project shared responsibility flexibility task oriented Ability to work within schedules and constraints Trust and mutual support—

Project Impact Statement (PIS)

Identifies alternative course of action, response to project change request.

Project Kick Off Meeting Agenda

Introduce the sponsor to the project team ■ Introduce the importance of the project by the sponsor ■ Introduce the project (client) ■ Introduce the project (project manager) ■ Introduce the project team members to each other ■ Write the PDS ■ Establish the team operating rules ■ Review the project plan ■ Finalize the project schedule ■ Write work packages -- Attended By : - Sponsor - Other mgrs - Project Team - Contractors and vendors -- Meeting Signals ■ The sponsor-led part ■ The project manager-led part

JPPS

Joint Project Planning Session

PDS

Project Definition Statement

POS

Project Overview Statement

Sponsor Led Part

Show and tell for org.

Team Operating Rules

Situations (Action Areas ) of when rules are needed: - problem solving - decision making - conflict resolution - consensus building - brainstorming - team meetings

TPM Project

Traditional Project Management

The following characteristics have been identified by project managers as being the most important for core team members to possess:

a. Shared responsibility b. Flexibility c. Ability to work within schedules and constraints d. Commitment to the project e. Task-oriented -- all of them

Project Change Request

every change is a significant change and must be documented

The realities of recruiting a project team

you must consider not only the technical skills of each person but also the critical roles and chemistry that must exist between and among the project manager and the team members.

PDS (Project def. statement)

■ As a basis for continued project planning ■ To clarify the project for the project team ■ As a reference that keeps the team focused in the right direction ■ As an orientation for new team members ■ As a method for discovery by the team --Not circulated outside project team can be technical and dev. more detailed.

daily status meetings

■ I'm on plan. ■ I am x hours behind schedule but have a plan to be caught up by this time tomorrow. ■ I am x hours behind plan and need help. ■ I am x hours ahead of plan and available to help with other tasks.

Working Session Agenda (Project Kick off meeting)

■ Introduce the project team members to each other ■ Write the PDS ( Project definition statement) ■ Review the project plan ■ Finalize the project schedule ■ Write work packages