CVENT

How can you save time creating or responding to an RFP? - Use previous responses - Click the top checkbox to select everything below it - Copy quantities or rates to multiple dates - Turn on the Smart Response feature - All of the above - 1, 2, and 3

1, 2 and 3

What is the value behind awarding an RFP? - Awarding sends your money through an encrypted channel. - Awarding notifies the winner so they can start writing a contract. - Awarding lets those who didn't win know why. - 1 and 3 - 2 and 3

2 and 3

How many additional fees (taxes) can be added? - 4 - 5 - 6 - 7

5

Why would you use the filters when searching the Supplier Network for a venue? - They limit the number of results, making your options less overwhelming. - They help you decline venues in bulk. - They help you find venues that fit your requirements. - All of the above - A and C

A and C

Which of the following is not a Proposal Status? - Turned Down - Awarded - Active - Submitted Proposal

Active

What information can you receive about the sleeping rooms at a venue using a Cvent RFP? - How many people the room can sleep - How much the rooms cost - How many rooms are available - All of the above - B and C only

All of the above

What information do venues look for in an RFP? - Does the event fill a hole in the calendar - How many people will be coming - Do they need sleeping rooms, meetings rooms, or both - Can the venue make a profit - All of the above

All of the above

What would you use the View Bids report? - It is the most comprehensive report for comparing bids. - All the proposals are displayed side by side on one page. - You can decide what information appears on the report. - All the above

All of the above

Why would you indicate a lead as "marked in progress" before even starting the proposal process? - It lets the planner know that it has been seen and someone is taking action - It sends an email notification to the client - This builds a trusting relationship with that client - All of the above

All of the above

Why would you want to send an RFP through Cvent rather than through email? - It's faster. - You don't have to hunt down email addresses for each venue. - You can add venues to an RFP directly from the Supplier Network search results. - You can track who recieved your RFP and how they responded all in one place. - All of the above

All of the above

Who uses package pricing? - CVBs - All-inclusive resorts that offer packages - Venues responding to a City-Wide RFP - Limited service properties

All-inclusive resorts that offer packages*

Why is it important to Turn Down business you do not intend to bid on? - So that the venue is removed from the Suppliers and Responses section for the planner - So that the planner recieved an email stating the lead was Turned Down - For Reporting Purposes - B & C

B & C

What is the difference between an RFP's Response Due Date and the Decision Date? - The Decision Date is when the planner wants decisions from all the venues. - The Response Due Date is when the planner wants proposals from all the venues. - The Decision Date is when the planner will award the winning bid. - A and B - B and C

B and C

When a venue chooses Available 2nd Option in their proposal, it means they can accommodate the planner's requested dates, but with limitations. - True - False

FALSE

What is the benefit of "Assigning" an RFP in Cvent? - Sends a notification to the sales manager who should be managing the lead - Helps ensure no business is missed - Assists organizing leads in the account - All of the above

Helps ensure no business is missed

Why avoid using "N/A" or "See Above" in open-ended questions/fields? - It is a best practice to answer all questions completely as responses will appear in different areas on the proposal - The following responses will cause an error and you will not be able to move forward in the Proposal Wizard process: N/A, See Above, or TBD - "N/A" will not pull into the Proposal - It is only acceptable for custom questions that were previously answered in the proposal

It is a best practice to answer all questions completely as responses will appear in different areas on the proposal

What does the circular arrow symbol next to an agenda item mean? - A unique item - "See additional details." - A reoccurring event - None of the above

None of the above*

Why would you want to provide alternate dates as a supplier? - So that you can send a bid for every lead that comes into the property - You cannot send alternate dates as a supplier - Only send alternates dates when requested by the planner* - More opportunity to win the business

Only send alternates dates when requested by the planner*

Where can I find a breakdown of all the current RFP statuses within my account? - Overview page - Manage RFPs tab - Proposal Status Report - A & C

Proposal Status Report

What is the RFP response process called? - RFP Management - Proposal Wizard - Supplier Network - Cvent

Proposal Wizard

What does RFP stand for? - Request for pricing - Requirements for Proposal - Request for Proposal - Requirements for Pricing

Request for proposal

Why would a venue require an F&B minimum? - Because the finance & business department needs to meet a certain number for tax reporting - Because some features & benefits (like the spa) have base operational costs - So they can cover catering costs and still make a profit* - To keep things simple*

So they can cover catering costs and still make a profit

Where can I look for trends regarding time-lasped between an RFP being sent and a proposal being submitted? - Proposal Status Report - Turned Down Report - Supplier Response Time - Manage RFPs tab

Supplier Response Time

What if you had additional PDF's you wanted the planner to have, where could you upload it? - The documents section - Promotions - Add the attachment in an email and foward to the planner - "More Information" tab

The documents section

What is a service charge? - The fee Cvent charges to process an electronic RFP - The fee a planner collects in place of commission for third-party events - The fee a venue collects to cover the cost of the wait staff - None of the above

The fee a venue collects to cover the cost of the wait staff

What are peak meeting rooms? - Meeting rooms that can accommodate oversized projector screens - Meeting rooms with the largest square footage - The most meeting rooms needed in a single day - Meeting rooms the planner needs the most - None of the above

The most meeting rooms needed in a single day

What does the status "Submitted Proposal" mean for the planner? - The planner has submitted their proposal and is just waiting for a response. - The venue is in the process of responding to the RFP and will be submitting the proposal soon. - The venue responded to the RFP with a proposal. - The proposal has been sent, but it is still processing.

The venue responded to the RFP with a proposal

How does assigning a room to an agenda item, benefit the planner? - This puts the room in definite status so it cannot be presented in other proposals for the given date range - This pulls pictures into the proposal of the chosen room - They get to plan and visualize the event in that room - All of the above

This puts the room in definite status so it cannot be presented in other proposals for the given date range

When can alternate dates be added by the venue? - When the planner messages the venue to inform them they are accepting alternate dates - When the planner preferred dates cannot be accommodated - When the lead is flexible - Alternate dates can only be added by the planner

When the planner preferred dates cannot be accommodated

What is the main difference between the Advance and Quick RFPs? - The Advanced RFP is only available for Enterprise users. The Quick RFP is available to all users. - The Advanced RFP lets you include sleeping and meeting room requests. The Quick RFP only allows for sleeping rooms. - The Advanced RFP is for requesting transportation, audio/visual, printing, and catering services. The Quick RFP is fo requesting sleeping and meeting rooms. - The Advanced RFP lets you enter in a full meeting agenda including room sizes, set ups, and times. The Quick RFP replaces the agenda with a textbox and is ideal for events that only require a couple of meeting rooms.

a. The advanced RFP is only available for Enterprise users. The quick RFP is available to all users