Excel Shortcuts
Start a Formula
=
Activate Menu Bar
ALT or F10
Insert AutoSum Formula
ALT+"+" (holding alt)
Autofilter Selection
ALT+A+T
Sort a Table
ALT+D+S
Insert a Data Table
ALT+D+T
Paste Only Formulas
ALT+E+S+F
Paste Only Formats
ALT+E+S+T
Change Tab Name
ALT+H+O+R
Insert Worksheet
ALT+I+W
Record a Macro
ALT+L+RS
Remove Tracing Arrows
ALT+M+A+A
Trace Immediate Dependents
ALT+M+D
Trace Immediate Precedents
ALT+M+P
Evaluate Formula
ALT+M+V
Insert a Pivot Table
ALT+N+V
Track Changes
ALT+R+G
Get Inside a Drop-Down List
ALT+Up/Down Arrow Keys
Freeze Pane
ALT+W+F+F
Zoom to Selection
ALT+W+G
Split Screen
ALT+W+S
SHIFT+F2
Adds or edits a cell comment.
CTRL+`
Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+6
Alternates between hiding and displaying objects.
'
An apostrophe at the beginning of a cell forces the format 'Text' and data is shown precisely as typed.
CTRL+B (CTRL+2)
Applies or removes bold formatting.
CTRL+I (CTRL+3)
Applies or removes italic formatting.
CTRL+5
Applies or removes strikethrough.
CTRL+U (CTRL+4)
Applies or removes underlining.
CTRL+SHIFT+$
Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+#
Applies the Date format with the day, month, and year.
CTRL+SHIFT+~
Applies the General number format.
CTRL+SHIFT+!
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+%
Applies the Percentage format with no decimal places.
CTRL+SHIFT+^
Applies the Scientific number format with two decimal places.
CTRL+SHIFT+@
Applies the Time format with the hour and minute, and AM or PM.
CTRL+& (aka CTRL+SHIFT+7)
Applies the outline border to the selected cells.
Delete Cell and Get Inside
BACKSPACE
Delete Preceding Character
Backspace
Display "Insert Function" Box
CTRL +F3
Delete Row(s)/Column(s)
CTRL+ -
Format Box
CTRL+1
Select All
CTRL+A
CTRL+ALT+F9
Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
F9
Calculates all worksheets in all open workbooks.
SHIFT+F9
Calculates the active worksheet.
&
Can be used in formula to CONCATENATE without using the function. =A1&B1&C1 combines data from all 3 cells.
ESC
Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
ALT+F4
Closes Excel.
CTRL+F4
Closes the selected workbook window.
CTRL+W
Closes the selected workbook window.
SHIFT+ENTER
Completes a cell entry and selects the cell above.
ENTER
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
CTRL+'
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+C
Copies the selected cells.
CTRL+[DRAG SHEET]
Copies the selected sheet.
CTRL+" (aka CTRL+SHIFT+')
Copies the value from the cell above the active cell into the cell or the Formula Bar.
F11
Creates a chart of the data in the current range in a separate Chart sheet.
CTRL+N
Creates a new, blank workbook.
ALT+F1
Creates an embedded chart of the data in the current range.
CTRL+X
Cuts the selected cells.
Delete Cell/Selection
DELETE
Delete Cell Contents
Delete
Delete Character to the Right
Delete
BACKSPACE
Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
CTRL+8
Displays or hides the outline symbols.
CTRL+F1
Displays or hides the ribbon.
ALT+SPACEBAR
Displays the Control menu for the Excel window.
CTRL+L
Displays the Create Table dialog box.
CTRL+T
Displays the Create Table dialog box.
CTRL+Minus (-)
Displays the Delete dialog box to delete the selected cells.
F1
Displays the Excel Help task pane.
CTRL+F (SHIFT+F5)
Displays the Find and Replace dialog box, with the Find tab selected.
CTRL+H
Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+1
Displays the Format Cells dialog box.
CTRL+G (F5)
Displays the Go To dialog box.
F5
Displays the Go To dialog box.
SHIFT+F3
Displays the Insert Function dialog box.
CTRL+K
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+SHIFT+Plus (+)
Displays the Insert dialog box to insert blank cells.
ALT+F8
Displays the Macro dialog box to create, run, edit, or delete a macro.
CTRL+O
Displays the Open dialog box to open or find a file.
F3
Displays the Paste Name dialog box. Available only if there are existing names in the workbook.
CTRL+ALT+V
Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
CTRL+P
Displays the Print dialog box. (xl2010 - Displays the Print tab in Microsoft Office Backstage view.)
F12
Displays the Save As dialog box.
F7
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
ALT+SHIFT+F10
Displays the menu or message for an Error Checking button.
CTRL+F2
Displays the print preview area on the Print tab in the Backstage view.
SHIFT+F10
Displays the shortcut menu for a selected item.
END
END turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column. END also selects the last command on the menu when a menu or submenu is visible.
F2
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F8
Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
CTRL+;
Enters the current date.
CTRL+: (aka CTRL+SHIFT+;)
Enters the current time.
Cancel a Cell Entry
Esc
SHIFT+ARROW KEY
Extends the selection of cells by one cell.
CTRL+SHIFT+HOME
Extends the selection of cells to the beginning of the worksheet.
CTRL+SHIFT+ARROW KEY
Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
CTRL+SHIFT+END
Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
Edit Cells
F2
Jump from Pane to Pane
F6
CTRL+ENTER
Fills the selected cell range with the current entry.
CTRL+0
Hides the selected columns.
CTRL+9
Hides the selected rows.
Move to Beginning of Line
Home
SHIFT+F11 (ALT+SHIFT+F1)
Inserts a new worksheet.
CTRL+SHIFT+A
Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+V
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+F10
Maximizes or restores the selected workbook window.
CTRL+F9
Minimizes a workbook window to an icon.
ARROW KEYS
Move one cell up, down, left, or right in a worksheet.
TAB
Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.
PAGE DOWN
Moves one screen down in a worksheet.
ALT+PAGE UP
Moves one screen to the left in a worksheet.
ALT+PAGE DOWN
Moves one screen to the right in a worksheet.
PAGE UP
Moves one screen up in a worksheet.
HOME
Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME
Moves to the beginning of a worksheet.
CTRL+ARROW KEY
Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
CTRL+END
Moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+PAGE DOWN
Moves to the next sheet in a workbook.
SHIFT+TAB
Moves to the previous cell in a worksheet or the previous option in a dialog box.
CTRL+PAGE UP
Moves to the previous sheet in a workbook.
ALT+DOWN ARROW
Opens a selected drop-down list.
CTRL+SHIFT+F
Opens the Format Cells dialog box with the Font tab selected.
CTRL+SHIFT+P
Opens the Format Cells dialog box with the Font tab selected.
ALT+F11
Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
CTRL+F7
Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
CTRL+F8
Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
CTRL+ALT+SHIFT+F9
Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
DELETE
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
CTRL+_ (aka CTRL+SHIFT+-)
Removes the outline border from the selected cells.
SHIFT+F4
Repeats the last Find action.
CTRL+Y
Repeats the last command or action, if possible.
F4
Repeats the last command or action, if possible.
CTRL+F5
Restores the window size of the selected workbook window.
Group/Ungroup rows & Columns
SHIFT+ALT+left/right Arrow Key
Highlight Within Cells
SHIFT+Arrow Keys
Select a Cell Range
SHIFT+Arrow Keys
Outline Border
SHIFT+CTRL+&
Highlight Contiguous Range
SHIFT+CTRL+Arrow Key
CTRL+S
Saves the active file with its current file name, location, and file format.
CTRL+* (aka CTRL+SHIFT+8)
Selects active data area (pivot table / range)
CTRL+SHIFT+O
Selects all cells that contain comments.
CTRL+SPACEBAR
Selects an entire column in a worksheet.
SHIFT+SPACEBAR
Selects an entire row in a worksheet.
CTRL+SHIFT+PAGE DOWN
Selects the current and next sheet in a workbook.
CTRL+SHIFT+PAGE UP
Selects the current and previous sheet in a workbook.
CTRL+A
Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
CTRL+SHIFT+SPACEBAR
Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
ALT+ENTER
Starts a new line in the same cell.
CTRL+SHIFT+U
Switches between expanding and collapsing of the formula bar.
SHIFT+F6
Switches between the worksheet, Zoom controls, task pane, and ribbon.
F6
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area.
CTRL+TAB
Switches to the next tab in dialog box.
CTRL+F6
Switches to the next workbook window when more than one workbook window is open.
CTRL+SHIFT+TAB
Switches to the previous tab in a dialog box.
F8
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
F10
Turns key tips on or off. (Pressing ALT does the same thing.)
CTRL+SHIFT+(
Unhides any hidden rows within the selection.
CTRL+D
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+R
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+Z
Uses the Undo command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+Z
Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
Go to End of Contiguous Range
CTRL+Arrow Keys
Bold
CTRL+B
Copy
CTRL+C
Fill Down
CTRL+D
Flash Fill
CTRL+E
Fill Selection w/Entry
CTRL+Enter
Find
CTRL+F
Min/Restore Ribbon
CTRL+F1
Open Workbook
CTRL+F12
Print Preview
CTRL+F2
Close Window
CTRL+F4
Replace
CTRL+H
Move to Cell "A1"
CTRL+Home
Italic
CTRL+I
New Workbook
CTRL+N
Open Workbook
CTRL+O
CTRL+P
Moving to Left/Right Tabs
CTRL+Pg Up/Down
Fill Right
CTRL+R
Save Workbook
CTRL+S
Add Row(s)/Column(s)
CTRL+SHIFT+ +
Select Column
CTRL+Space
Toggle Excel Workbooks
CTRL+TAB
Underline
CTRL+U
Paste
CTRL+V
Cut
CTRL+X
Repeat
CTRL+Y
Undo
CTRL+Z
Go to Precedent Cells
CTRL+[
Go to Dependent Cells
CTRL+]
Show Formulas/Value
CTRL+~
Highlight Contiguous Items
SHIFT+CTRL+Arrows Keys
Enter Array Formula
SHIFT+CTRL+Enter
Remove Border
SHIFT+CTRL+_
Move to Cell Above
SHIFT+Enter
New Tab
SHIFT+F11
Insert Comment
SHIFT+F2
Select Row
SHIFT+Space
Move to Cell to the Left
SHIFT+TAB
Paste Only Values
ALT+E+S+V
Start New Line in Same Cell
ALT+Enter
Excel Options
ALT+F+T
Close Program
ALT+F4
Delete All Cell Attributes
ALT+H+E+A
Delete Cell Comment
ALT+H+E+M
Fit Column Width
ALT+H+O+I
Move/Copy a Tab
ALT+H+O+M
Anchor "Fix" Cells
F4
"Go to"
F5
Go back to Original Cell
F5+Enter
Inspect Cell Values in Cell Edit Mode
F9
Recalculate All Workbooks
F9
Move to Cell to the Right
TAB
