FERPA

At Iowa State, FERPA rights of a student begin:

A FERPA-related college education record begins for a student when he or she enrolls in a higher education institution.

FERPA grants the following rights to university students. They have the right to:

ALL OF THE ABOVE

All of the following are examples of education records, EXCEPT:

ALUMNI RECORDS

Faculty and staff have the right to inspect and review the educational records of any student.

All faculty and staff must show a "legitimate educational interest/need to know" within the context of their role to have appropriate access to education records.

Which of the following is a FERPA violation?

All of the above is correct.

An employer calls to ask about a student's GPA. It's OK to release this information.

Do not give out student information that pertains to GPA to anyone without prior written consent of that student.

Scenario: You receive a phone call from someone not associated with the university asking you to verify a currently enrolled student attending your institution, his address at the time of attendance, his date of birth, and his GPA. This student does not have any restrictions on his directory information. According to FERPA, you may verify all of the following except:

Enrollment at the institution, address, and date of birth are all considered directory information at ISU. If the student has not restricted directory information, all of these items may be released. GPA is considered an "education record" and may not be released.

Law enforcement records are subject to FERPA.

Law enforcement records created and maintained by law enforcement or campus security for law enforcement purposes are not covered by FERPA.

A parent calls to get their student's class schedule. You may give it to them

NO

A parent has third-party access to their student's information through AccessPlus. This means they have access to all their student's information.

NO

A well-known, university athlete is arrested. Naturally you're curious, it's OK to look up the student's personal information.

NO

The only information below that is considered directory/public information is?

TELEPHONE NUMBER

A worried parent calls and wants to discuss his son's academic progress with his adviser. Can the adviser, discuss academic information regarding midterm and final grades, GPA, and academic status with the parent?

The Registrar's Office processes such requests A worried parent calls and wants to discuss his son's academic progress with his adviser. Can the adviser, discuss academic information regarding midterm and final grades, GPA, and academic status with the parent? Yes Incorrect Parents cannot obtain non-directory information. GPA, test scores and homework grades are all protected under FERPA. The parent will need to speak with the student.

A faculty member asks to review academic records to see how her students did in their prerequisite courses. May the access be granted?

The faculty member does not have a legitimate educational purpose or "need to know" that would justify release of grades in other courses. If the student passed the prerequisite courses, then they are considered eligible.

An instructor posted student test grades by university ID number. Is this a violation of FERPA?

YES

Graded quizzes are left for students to pick up from a box outside a faculty member's office. Is this a violation of FERPA?

YES

Two faculty members openly discuss a student's academic progress at a university function. Is this a violation of FERPA?

YES

Iowa State gives its students the opportunity to withhold the release of any or all designated directory information items

Yes

Scenario: A student has just collapsed in your office. When the emergency medical personnel arrive, they start asking you questions about the student. Should you release any information?

Yes, you should provide information

Scenario: You receive a subpoena to testify in a court case regarding a current student. You should:

contact the Office of the Registrar for guidance