MS Project Video & Defining Lecture

Coordinating schedules of teams that have dependent tasks is the responsibility of a: A. Time manager B. Risk manager C. Quality assurance manager D. Human Resources

A

Most significant project constraints are schedule, cost and scope: A. True B. False

A

Quality and Risk manager should: 1. Identify possible challenges. 2. Schedule and prioritize tasks. 3. Arrange the supplies and resources needed. 4. Help teams produce high quality deliverables. A. One, Three and Four B. One, Two and Four C. One, Two and Three D. One, Two, Three and Four E. One and Four

A

Stakeholders and project managers play an important role during the project defining phase: A. True B. False

A

Summary Tasks act as: A. A management resource to plan and track your work in progress and work completed. B. A collection of employee records and active work hours. C. A separate logfile for employee activity.

A

The project outcomes are agreed upon during the project defining phase: A. True B. False

A

Constraints A. Limits what can be done to achieve the goals B. Can be in terms of time and budget C. None of the choices are considered constraints

A & B

Defining scope for the project helps in: A. Avoiding scope creep B. Establishing criteria to monitor and control the project processes C. Understanding who is going to do which project tasks

A & B

Scope of the project defines A. What the project should do B. What the project should not do C. The system requirements of the project

A & B

Which of the following activities are part of the defining phase? A. Defining resources, constraints and assumptions B. Defining scope, deliverables and dependencies C. None of these are activities in the defining phase.

A & B

Which of the following best describes Baseline and Actual in MS Project? A. Baseline is the expected timeline of the project at its creation and Actual is a record of when tasks are completed. B. Baseline is unit of measurement that best fits the project attributes and Actual is the unit of measurement used on the project attributes. C. Baseline is the bottom tool bar and Actual is the main view pane.

A. Baseline is the expected timeline of the project at its creation and Actual is a record of when tasks are completed.

How do you change the working time to set days for nonworking time? A. Click change working time, go to work weeks, and click on details. B. Use the project options dialogue box. C. Import the time management to project. D. It will already happen when you start a new project.

A. Click change working time, go to work weeks, and click on details.

If using the Team Planner, you can assign and schedule a task by A. Dragging the task into the timescale B. Right click on the task, selecting edit task detail C. Drag the task over to the name of whoever it is being assigned to, then choose your date from the popup calendar

A. Dragging the task into the timescale

What type of chart is used to display the summary of tasks? A. Gantt Chart B. Bar chart C. Pie chart D. User is able to choose depending on what best suits their needs.

A. Gantt Chart

Which tab is NOT included in the backstage view? A. Import B. Export C. Share D. Print

A. Import

Why is it not a good idea to have Project create new resources? A. It may lead to creation of duplicate resources. B. It will assign the wrong type to the resources. C. You might not be able to locate the resource later. D. The resource cannot be updated later.

A. It may lead to creation of duplicate resources.

What does earned value analysis measure? A. Performance based on how much of the project cost you've earned by completing work B. Performance based on how much of the equity was lost during the project. C. Performance based on the resources used by the end of the work. D. Performance based on the amount of actual money spent vs how much was projected.

A. Performance based on how much of the project cost you've earned by completing work

When tasks overlap, what can you do in Microsoft Project in order to allow resources to finish a short task and then go back to other work? A. Split tasks and assignments B. Review the critical path C. Delay a task D. Adjust a work contour

A. Split tasks and assignments

What does it mean for a task to have a positive cost variance? A. The schedules cost is higher than the baseline. B. The task is currently under budget C. The projected cost is lower than the actual cost D. The baseline cost is higher than the scheduled cost

A. The schedules cost is higher than the baseline.

In some Gantt chart views, critical tasks are marked in red, and non-critical tasks are marked in blue. What do critical tasks have that makes them different from non-critical tasks? A. Total slack of zero B. Fixed durations C. Variable durations D. No durations

A. Total slack of zero

How do you check and see Successors and Predecessors of a task? A. View Tab > Check Details Checkbox > Right-click in Task Form > Choose Predecessors and Successors B. Right Click Task > task Properties > View Predecessors and Successors C. Task Tab > Information > Details > Predecessors and Successors

A. View Tab > Check Details Checkbox > Right-click in Task Form > Choose Predecessors and Successors

Resources can be categorized as: A. Technical resources B. Materials and supplies C. Time

All of the above

Resources, constraints, and assumptions that impact a project can be related to: A. Time and money B. People C. End users and competitors

All of the above

Which of the following is/are true about deliverables: A. Dependencies are the relationships of the preceding tasks to the succeeding tasks. B. Each deliverable is a discrete part of the project that leads to the goal. C. Two or more deliverables may run concurrently.

All of the above

Which of these is an example of a project resource? A. People B. Equipment C. Money D. Time

All of the above

Monitoring and Controlling is done once during project defining phase of project life cycle: A. True B. False

B

Project Reflection and retrospective concerns with: 1. Reflection to identify what worked and what didn't. 2. Revision and Refinement of project processes for future deliverables and projects. 3. Validating and measuring the project outcomes to check whether it meets project goals. A. Only One B. One and Two C. Only Two D. Only Three E. Two and Three F. One and Three

B

Task links/dependencies are: A. Which task comes first B. Which task controls the other C. Which tasks are separated

B

What is the critical path? A. The path that represents the shortest possible time a project can be completed in. B. The longest linked sequence of tasks in a project. C. The sequence of tasks that make up the first half of a project. D. The sequence of tasks that make up the last half of a project.

B

Which of the following is/are characteristics of project goals. 1. What to achieve at the end of the project 2. They are measurable and observable outcomes. 3. Qualitative and quantitative measures should be assigned to goals. 4. Goals should specify the architecture and design of the system in detail. 5. Goals should be specific and must respond to driving challenge. A. One, Two and Five B. One, Two, Three and Five C. One, Two, Three and Four D. One, Two and Four

B

You might want to set the Project Finish Date when working on a project, but what is the problem with that? A. After you choose the finish date there is no way to change it. B. Microsoft Project works backwards to figure out the start date, leaving no wiggle room. C. You can only schedule a finish date for a week in advance. D. If you don't finish by the date set the Microsoft Project locks you out of the project file.

B

What values determine how Microsoft Project calculates resource assignments? A. Time, cost, and hours B. Duration, work, and units C. Units, value, and hours D. Length, work, and duration

B. Duration, work, and units

The task inspector is good for which of the following? A. Scanning for syntax errors in tasks B. Finding and fixing scheduling problems C. Non-manually scheduled tasks D. Replacing the repair option

B. Finding and fixing scheduling problems

What happens if you modify a critical task in a project? (i.e. change the duration of a critical task from 3 days to 5 days) A. Nothing changes B. It affects the project's finish date c. It affects the project's start date d. It affects a non-critical tasks' finish date

B. It affects the project's finish date

If using recurring tasks and a project gets delay MS Project will: A. Automatically adjust the dates to reflect the delay B. Not adjust anything, you must create new tasks C. Ask you to create a new sub-project to reflect delays separately

B. Not adjust anything, you must create new tasks

Over allocation is where: A. Tasks are constantly being changed B. There are more tasks going on than what resources can handle C. Tasks currently performed by team

B. There are more tasks going on than what resources can handle

With auto scheduled tasks, Project uses all of the following to figure out start and finish dates except? A. task values B. task type C. task links D. resource assignments

B. task type

In MS Project Gantt, Task and Timeline are all examples of what? A. Save preferences. B. Views C. Attributes on the Resource Sheet

B.. Views

A milestone is a good way to do all except which of the following? A. Show a key point in a project B. Show a customer approval that triggers a payment C. Show the duration of a task D. Show a decision in a project

C

The proper sequence of activities in a Project life cycle is: A. Planning, Defining, Doing, Reviewing B. Defining, Reviewing, Planning, Doing C. Defining, Planning, Doing, Reviewing D. Planning, Defining, Reviewing, Doing

C

Which of the following are the responsibilities of a project manager: 1. Performs testing to validate the project outcomes. 2. Reports to stakeholders and publishes project updates to large groups. 3. Helps keeping the project within specified scope. 4. Spends majority of the time in meetings. 5. Specifies project architecture. 6. Attends Code reviews. A. Only One, Two, Three, Five and Six B. Only One, Two, Three, and Six C. Only Two and Three D. All of One, Two, Three, Four, Five and Six E. Only One, Two, and Three F. Only One, Two, Three and Five

C

Which resource would you use to track expenses that aren't based on time or quantity; such as airfare, fees or tuition? A. Work Resource B. Material Resource C. Cost Resource

C

Why is it important to add lag or lead time to linked tasks? A. You get an error message in the project if you don't use them. B. They allow multiple people's work on tasks to overlap with each other. C. They are beneficial when planning the scheduling of things when dealing with time constraints ahead of time.

C

When two tasks overlap using the same resource, what indication appears in the Timeline view? A. A large notification box appears informing the user that a change must be made before they can proceed. B. An urgent email is sent to the resource that is being used in two tasks at the same time. C. A red line appears in the Timeline indicating the conflict

C. A red line appears in the Timeline indicating the conflict

Assumptions are things known to be true before the beginning of the project: A. True B. False

True

What does WBS codes represent? A. A hierarchy of tasks. B. A breakdown of tasks making work easy to assign, track and manage. C. Uniquely identify each task in your project. D. A hierarchy of tasks, A breakdown of tasks making work easy to assign, track and manage, and Uniquely identify each task in your project.

D

What is earned value? A. How much money you have made up until the current point in time. B. How much money your project is worth. C. The money you have saved by not scheduling overtime. D. The converted cost and work progress into dollars.

D

Which type of links is the most commonly used? A. Start-to-Finish (sf) B. Finish-to-Finish (ff) C. Start-to-Start (ss) D. Finish-to-Start (fs)

D. Finish-to-Start (fs)

When the stakeholders approve your project plan, what is the next step in Microsoft Project? A. Reviewing the critical path B. Modifying the resource assignments C. Creating a cost resource D. Saving the baseline

D. Saving the baseline

If you want to track variances, what must you do before you record progress? A. Set a baseline. B. Set the status date. C. Set a baseline and display the Variance table. D. Set a baseline and status date.

D. Set a baseline and status date.

When you save a baseline it saves: A. Start and finish dates, duration, current settings, and cost B. Duration, allocated resources, over-allocated resources, and work C. Projections for work, duration and cost D. Start and finish dates, duration, work, and cost

D. Start and finish dates, duration, work, and cost

Which way is NOT a valid method of importing an Excel Workbook into Microsoft Project? A. As a new project B. Append the data to the active project C. Overwrite the data in the active project D. Merge the data into the active project

C. Overwrite the data in the active project

If someone sends a project file from an older version of Project, in Legacy Formats within the Trust center, the best option to select A. Do not open/save file with legacy or non-default file formats in Project B. Allow loading files with legacy or non-default file formats C. Prompt when loading with legacy or non-default file format

C. Prompt when loading with legacy or non-default file format

In order to detect potential problems, it is a good idea to do what on a regular basis in Microsoft Project? A. Reschedule unfinished work B. Create material resources C. Review the project schedule D. Create milestone tasks

C. Review the project schedule

In Microsoft Project, what information does a Burndown report provide? A. The number of tasks completed and the critical tasks in the project. B. The milestones and slipping tasks. C. The number of tasks completed and the amount of work completed compared to your plan D. The milestones and the baseline work.

C. The number of tasks completed and the amount of work completed compared to your plan

What is the purpose of the Organizer in the Backstage view? A. It is used to organize the cells in your spread sheet (numerically, alphabetically). B. It allows you to sort through your recent projects and change the order that they are displayed in. C. The project uses it to store things like View, Reports, and Tables. D. It lets you customize your ribbons by moving the tabs around.

C. The project uses it to store things like View, Reports, and Tables.

Which element would you utilize in the event that you need to sort tasks by duration and cost? A. The duration fields sort smallest to largest menu entry B. No more than one field at a time can be sorted C. The sort feature, along with the sort by option D. The sort feature, along with the duration option

C. The sort feature, along with the sort by option