3M 4790.1J CERT PROGRAM

EVV spot checks.

(1) 3MC: Two per command weekly. (2) Leading Logistics Specialist: Two per command weekly. (3) DIVO: One per division weekly

ATG Responsibilities. ATG will provide to COMNAVSURFPAC/ COMNAVSURFLANT N43 3-M:

(1) A detailed spot check analysis for all unsatisfactory spot checks, including troubled systems within five working days after the completion of assessment. (2) A 30-day event schedule updated weekly. (3) A progress update on the status of unit's 3-M certification, recertification, or PV via email. (4) Conduct 3-M training and certifications on all units to maintain a 36-month certification periodicity.

Executive Officer (XO) Responsibilities as 3-M Manager

(1) Assist the CO in fostering and maintaining a command climate that reinforces quality 3-M practices. (2) Brief the CO monthly on the status of the 3-M program. The brief shall include 3-M certification, PV and training timelines, as well as quarterly self-assessment results. (3) Implement an aggressive 3-M spot check program involving all levels of the chain of command from the Leading Petty Officer (LPO) to the CO.

3MC responsibilities

(1) Be assigned in writing as the primary duty CPO or Petty Officer First Class with NEC 811A. (2) Serve as the overall 3-M program technical expert and advisor. (3) Assist work centers in the proper execution of the 3-M program and ensures successful 3-M work center implementation. (4) Coordinate completion of the 3-M command self-assessments and Health Status report and submit to ISIC after review by the XO. Track and verify correction of discrepancies. Send to unit's ISIC the below files to gage unit's 3-M health: 0) Maintain master list of equipment in IEM, approved and signed by Department Head quarterly. Equipment IEM Details (Current) report will be utilized as the master copy.

3-M PV

(1) Conducted to evaluate the unit's 3-M Program health by assessing 25 percent of each department's work centers. (2) Triggered by: (a) Unit that has two unsuccessful TYCOM Snap-Shots during the same OFRP. (b) Below average Ship Capability Score (SCS) on INSURV Material Inspection (MI) or TYCOM Mid-Cycle Inspection (MCI). (c) READ-E3 3-M event. (3) If required PV is not completed within 120 days after being triggered, 3-M certification will be suspended until successful completion of the phase 4 event (3-M recertification).

The TYCOM Material Readiness (N43) staff shall

(1) Ensure units are manned with a Navy Enlisted Classification (NEC) qualified 3-M System Coordinator (3MC). (2) Process 3-M technical feedback reports within a week of receipt. (3) Be the certifying authority of all 3-M certifications. (4) Oversee Afloat Training Group (ATG), including periodically observing 3-M assessors conducting 3-M certifications, program validation (PV), and training events. (5) Schedule and conduct Snap-Shot reviews.

Commanding Officer (CO) Responsibilities

(1) Foster and maintain a command-wide climate that reinforces quality maintenance practices which ensures planned and corrective maintenance is scheduled correctly and conducted in accordance with approved technical documentation. (2) Conduct rigorous quarterly 3-M self-assessments, using only knowledgeable and experienced personnel capable of performing aggressive, critical self-assessments to accurately determine unit's 3-M health. (3) Chair the Planning Board for Maintenance (PB4M). The maintenance team should meet monthly at a minimum to plan, prioritize, and coordinate the maintenance at the command. The CSMP will accurately reflect updates and changes made during PB4M. (4) Ensure material deficiencies are properly documented in the CSMP and tracked to resolution.

Training phases leading to 3-M certification

(1) Phase 1 (3-M Training Team event) (a) Basic 3-M training (MPF, SPF, Self- Assessment, CSMP). (b) SKED and NTCSS are up and running. 1. Exit Criteria. Training conducted on minimum 75% of 3-M billets. 2. Exit Criteria. SKED and NTCSS are up to date and operational.

Department Head responsibilities

(1) Review and approve all PMS revisions. (2) Review and approve alert details. (3) Review check note reports. (4) Authorize any equipment placed in Inactive Equipment Maintenance (IEM) status. (5) Review and approve all department work candidates within four days of creation, ensuring completeness, accuracy, and the correct job priority is assigned

Standard entries will be utilized for all SKED 3.2 check note reports and/or alert details: (a) Each MRC completed with tag out flag will have check note containing the tagout serial number or no tag-out required. (b) List the POIC when more than one MP is assigned

(1) SKED 3.2 check note report entries shall begin with rescheduled, out of periodicity, non-accomplished, lost, or N/A.

Ship Maintenance Material Officer (SMMO) Responsibilities.

(1) Serve as the CO's principal assistant for management of all off-ship brokered maintenance. (2) Assist 3MC in maintaining an accurate shipboard CSMP that reflects the ship's actual material condition. Conduct and document monthly command CSMP shore file review. Correct and re-submit for approval all Return to Ship (RTS) and/or on hold work candidates weekly. (3) Coordinate with the Ashore Ship Maintenance Manager and the maintenance executing activity to resolve maintenance issues and provide ship input to the PB4M. (4) Develop and provide the ship's force (S/F) work package to the executing activity and assists in coordinating S/F work with the executing activity during availabilities.

Department Head responsibilities

(11) TICONDEROGA and ARLEIGH BURKE class CO may designate in writing the Weapons Officer to assist in the performance of Combat Systems DH 3-M functions for the following work centers: CG01, CG02, CG03, CG04, CM01, CM02, and CM03 only.

3MC responsibilities

(13) Obtain permission from TYCOM 3-M prior to delaying installation of a force revision (FR). (14) Ensure ALL 3-M billets have attended Maintenance University (MU). Standard is a minimum of 80 percent of ALL 3-M billeted personnel. Assign as many maintenance personnel as feasible to attend the Effective 2K Writer course.

LCPO

(14) Review and verify the content and validity of all PMS feedback reports within three days.

3MC responsibilities

(18) Generate a file with extension (.CMP) and submit to the unit's Port Engineer (PE) prior to the A-180 (milestone) point of the Chief of Naval Operations Availability (CNO AVAIL) and 90 day post CNO AVAIL for the purpose of conducting a ship to shore CSMP reconciliation. Take appropriate action on results when provided by the PE. (OMMS ships only)

3MC responsibilities

(21) Maintain command Change Service Accountability Log (CSAL) for all modifications to the Master PMS File (e.g., FR, ACN, FBR, and Document Information Transmittal (DIT)), no matter how minor, including MRC changes. Example of CSAL is in reference (c)

3MC responsibilities

(22) Perform CSMP Ad Hoc query weekly to identify JSN requiring DH review. CSMP Ad Hoc file can be downloaded at web address https://cpf.navy.deps.mil/sites/cnsp/engineering/3m/default.aspx.

Executive Officer (XO) Responsibilities as 3-M Manager

(4) Approve the split maintenance index page (MIP) tracker maintained by the 3MC (5) Ensure command self-assessments and Health Status reports are forwarded to the ISIC and updated in Training and Operational Readiness Information Services - Training Figure of Merit (TORIS/TFOM) before the 20th of the month after the start of the new quarter and during the OFRP phases per enclosure (2), paragraph 6.

ATG Responsibilities. ATG will provide to COMNAVSURFPAC/ COMNAVSURFLANT N43 3-M: (2)

(5) Conduct 3-M remedial training and recertification on ships that fail to attain certification, have suspended certification, or as directed by TYCOM. (6) Conduct 3-M Program Validation as requested by ISICs and ships. (7) Assist TYCOM during 3-M Snap-Shots as requested, but not to interfere with previously scheduled 3-M training, certification, recertification, or program validation events.

. Ship Maintenance Material Officer (SMMO) Responsibilities.

(5) Review work candidates for work center ES01 monthly (7) Ensure all equipment changes, adds, and removals regardless of whether the action is performed by command personnel or outside activities,

The 3-M self-assessment will be conducted on all work centers in the following manner:

(5) SPF and MPF. Minimum 10% of Command's 3-M billets will be assessed for functional SKED and MDS evaluation (3) CVF: Departmental LCPO is responsible for assessing this area utilizing enclosures located via web address https://cpf.portal.navy.mil/sites/cnsp/engineering/3M/default.aspx (4) CLER. XO and 3MC are responsible for assessing CLER utilizing enclosures located via web address https://cpf.navy.deps.mil/sites/cnsp/engineering/3m/default.aspx

Executive Officer (XO) Responsibilities as 3-M Manager

(6) Direct attendance at the corresponding Maintenance University (MU) Waterfront briefs for all of the following personnel prior to or, at a minimum, within 6 months of assignment to duties as: WCS, LCPO, 3MC, and SMMO. Direct attendance at MU Division Officer and Department Head/CPO refresher for Division Officers, Department Heads, and Chief Petty Officers between 6 and 12 months after arrival or promotion (to CPO). This requirement is in addition to SWOS pipeline training. Attendance at SEPEC satisfies the waterfront requirement for CPO. Direct as many maintenance personnel as feasible to the MU effective 2K writer course.

The TYCOM Material Readiness (N43) staff shall (2)

(6) Ensure Immediate Superior in Command (ISIC) verify all 3-M certifications/training events are scheduled and conducted in accordance with guiding directives. (7) Analyze 3-M certification and self-assessment data, identify common concerns, conduct root cause analysis, develop, and implement solutions. ( 8) Type Desk will assess unit's Current Ship's Management Project (CSMP) at the alpha minus 180 (A-180) timeframe and 80 percent lock timeframe for availabilities. Validate work candidate accuracy as required. (9) Provide oversight of Maintenance University Brief content and attendance requirements.

Department Head responsibilities

(6) Ensure all work candidates in the departmental CSMP are reviewed on or before 90 days and every 90 days thereafter; u

. Ship Maintenance Material Officer (SMMO) Responsibilities.

(8) For SKED 3.2 units, the SMMO will utilize the PIN feature to document the completion of Maintenance Requirements (MRs) by outside activities after reviewing the check note ensuring the Leading Chief Petty Officer (LCPO) has annotated satisfactory completion of the installation/update.

LCPO Responsibilities

(8) Review work center revisions (e.g. FRs, Advance Change Notice (ACN) and PMS Feedbacks reports received) prior to DIVO and DH reviews. Ensure proper justification is noted on all changes. Review applied LOEP during FR for streamlined implementation.

LCPO

(9) Be the only person to place SKED in revision mode (12) Review and approve work candidates, be the second point of contact on all work candidates. Brief the DIVO weekly on the status of all work candidates in the CSMP

. Ship Maintenance Material Officer (SMMO) Responsibilities.

(9) Schedule and ensure completion of the shipboard Maintenance University Availability Planning Brief (WR/CPO) and Execution Brief (WR/CPO/WCS) at approximately the A-360 and A-90-day point, based on ship's schedule, prior to the start of each CNO Availability

(2) Phase 2 (3-M Training Team event)

(a) Observe unit conducting a Self-Assessment, minimum of one W/C per department (plus ER09 and CG03/OW03) and CLER. Train as required. (b) Conduct Troubled Systems maintenance validation spot checks. 1. Exit Criteria. Ship has been trained to properly self-assess. 2. Exit Criteria. Discrepancies corrected or a plan developed to expeditiously correct. 3. Exit Criteria. SKED and NTCSS are up to date, operational, and have valid backups.

(4) Phase 4 (3-M Assessment event)

(a) The previous maintenance weeks following Phase 3 event will be inspected, regardless of any 3-M events or LTTs held during this timeframe. (b) All work centers and departments evaluated. (c) Phase 4 event shall be performed while unit is inport. TYCOM approval required if unit is not able to perform while inport.

(3) Phase 3 (3-M Assist event): a) Unit will conduct full self-assessment, CTS score of 80% or higher, and submit it to the ISIC for evaluation two weeks prior to Phase 3 event. 3MC will provide weekly CSMP Shore file SPEAR report with self-assessment.

(b) ISIC will provide the unit's self-assessment results to ATG seven days prior to the start of the Phase 3 event. ISIC will provide ATG with unit's weekly CSMP Shore file SPEAR report received from unit's 3MC. (c) Evaluate unit's 3-M program by reviewing 25% of W/Cs from each department (plus ER09 and CG03/OW03), utilizing unit's self-assessment and weekly CSMP Shore file SPEAR report data. CTS and DTS 80%. (d) Evaluate unit self-assessment. ATG workcenter, SPF and MPF scores must be higher or no more than 5% below unit scoring. Unit may proceed to next phase with ISIC remediation

PB4M

. Each unit will have a formally structured PB4M which shall meet monthly at a minimum. This forum provides a review of current planned off-ship and organizational maintenance, Current Ship's Maintenance Project (CSMP) quality and accuracy, future maintenance and modernization planning, and fiscal concerns. The objective of PB4M is to ensure clarity of intent for both the ship's efforts and the shore infrastructure with respect to total ship maintenance, operational schedules, and other concerns affecting ship material readiness. The PB4M shall include the CO (who will chair the meeting), XO, 3MC, all DH-s, SMMO, PE, and additional personnel as desired

Up-line Reporting

. Up-line reporting via revised alternative data flow website (RADWEB) is required at a minimum of twice per calendar week.

DIVO Responsibilities:

1) Review and verify the content and validity of all PMS feedback reports and digitally sign PMS feedback reports within three days of creation. (2) Review PMS schedules ensuring maintenance is level loaded and not scheduled to avoid assessment. (3) Review SKED Forecasting report to ensure that all future requirements such as tools, part, and test equipment are available for maintenance checks. (4) Complete weekly close out of maintenance in SKED 3.2. (5) Review with LCPO all divisional work candidates CSMP for validity and accuracy prior to approval. Brief DH on the status of all work candidates weekly

(3) Phase 3 (3-M Assist event):

1. Exit Criteria. ATG evaluate 25% of W/Cs from each department (plus ER09 and CG03/OW03) >or= 80% CTS and all departments DTS >or= 80%. 2. Exit Criteria. SKED and NTCSS are up to date, operational, and have valid

ISIC (2) Validate subordinate commands are conducting rigorous 3-M self-assessments and Health Status reports. Additionally, consolidate all units' reports and review for trends. ISIC will receive from the unit's 3MC the below files to gage unit's 3-M health

3) Quarterly Health Status report, unit's PMS Analysis Report from SKED, Current Shore CSMP and MFOM Spear reports, and CSMP Ad Hoc report for DH review. POAM will be submitted with the files for any work center PAR/SAR below 85 percent identifying corrective actions. (a) Provide status of areas remediated within 30 days via naval message to TYCOM N43.

3-M Assessment Authority. COMNAVSURFPAC/COMNAVSURFLANT and ATG are the only approved assessment authorities to conduct 3-M certification, Snap-Shot, PV, or 3-M recertification

3-M Assessment Authority. COMNAVSURFPAC/COMNAVSURFLANT and ATG are the only approved assessment authorities to conduct 3-M certification, Snap-Shot, PV, or 3-M recertification

3-M Crew Cert

3-M Crew Cert is conducted to evaluate the unit's 3-M program health by assessing 25 percent of each department's work centers to include CG03/OW03 and ER09 and Command Level Effectiveness Review (CLER). Grading criteria is contained via web address https://cpf.navy.deps.mil/sites/cnsp/engineering/3m/default.aspx

1. Exit Criteria. PV conducted during READ-E3, CTS at least 80%, with all departments achieving at least 80% DTS. Successful completion will continue 3M certification for one OFRP cycle only. 2. Exit Criteria. CTS at least 80%, with all departments achieving at least 80% DTS. For command certification, the CTS and DTS for all departments contributing ten (10) percent or more to the command's total maintenance must be 80 percent or higher. When the maintenance contribution of a department (departmental weighting) is less than ten (10) percent, the command may still certify if that department's DTS is less than 80 percent.

3. Exit Criteria. 3-M certification is part of Basic Phase exit criteria. 4. Exit Criteria. SKED and NTCSS are up to date, operational, and have valid backups. 5. Exit Criteria. Billeted 3MC with NEC 811A/9517

The 3MC shall conduct full self-assessment as exit criteria for each phase of the unit's OFRP.

3MC will ensure a quarterly 3-M Health Status report is forwarded to ISIC with POAM for discrepancies identified. TORIS/TFOM will reflect 100 percent when ISIC has the Health status report and will be entered into the TORIS/TFOM system by the 20th day of the first month of the new quarter.

PMS-22 Report.

3MC will ensure the SKED Feedback Manager matches the PMS-22 report received monthly. 3MC will review the FBRs listed in SKED awaiting response with a SKED status of "exported" and not on the PMS-22.

SPOT CHECK

All CPO and above will conduct historical or maintenance validation spot checks. All First Class Petty Officer (FCPO) will conduct monitored maintenance spot checks. Workcenters will only perform one Khaki and one FCPO spot check weekly, except ER09.

All line item on the Accomplishment Confidence Factor (ACF)

All line item on the Accomplishment Confidence Factor (ACF) grading attributes sheet will be answered by "Yes" for full credit, "No" for zero credit, or "NA" for not applicable. Partial credit is not authorized for any spot check attribute. This is designed to standardize scoring for spot checks.

a. Passing score for command SEER will be 85 percent or higher. If departmental SEER is less than 85 percent, those departments will be remediated by ISIC CVF will be 85 percent or higher-20 percent of the priority four work candidates in every work center will be evaluated. CLER will be 85 percent or higher

Assessor will select one percent historical spot checks from completed periodic maintenance. These historical spot checks will consist of a minimum of one spot check per work center and will not exceed a total of ten historical spot checks per work center. Daily and Weekly checks may be spot checked. Additionally, for ER09, each divisional DCPO as designated in writing will perform one historical spot check to a maximum of 30 spot checks

Automated Shore Interface Processing

Automated Shore Interface (ASI) download and processing is required when the ASI record count in RADWEB is 3,000 of all available ASI records in RADWEB is required when the unit is getting underway for a period of two weeks or longer, monthly at a minimum, and as directed by the TYCOM. Ship's ASIs available in RADWEB will be downloaded and processed into the ship's MDS within seven days of ASI creation.

CENT SIGN

Cent sign entries will begin with "Performed by" followed by detailed information of the organization completing the maintenance, JSN, work order, or applicable documentation. P

Damage Control Petty Officer (DCPO)

Damage Control Petty Officer (DCPO) will complete the DCPO PQS 43119-4 (series) and prerequisites prior to being assigned any DCPO maintenance. DCPOs will be assigned in writing by the XO. Recommend DCPOs attend the watertight enclosure course at the local Regional Maintenance Center (RMC)

ISIC Responsibilities:

Ensure 3-M certifications, PVs, and 3-M re-assessments are current and scheduled. ISICs must request permission to change certification, recertification and PV dates at least 30 days in advance.

PRIORITY

Every work candidate starts with a priority level of four "DESIRABLE". During the review and approval process, the DIVO or LCPO may raise the priority to a three "HIGHLY DESIRABLE" but no higher. The next level of review and approval is the DH who may raise the priority level to two "ESSENTIAL" but no higher. Priority level one "MANDATORY" is assignable by the 3MC upon direction of the unit CO.

Historical spot checks are used to validate preventive maintenance that has been completed;

Maintenance validation spot checks are historical spot checks used to validate preventive maintenance that has been reported as complete.

Note: Recommend a minimum of 13 weeks between 3-M phase 3 and phase 4 to allow for corrections to take place. Any timeline less than 13 weeks will require TYCOM approval. Inspection criteria will not exceed 13 weeks.

Note: Recommend a minimum of 13 weeks between 3-M phase 3 and phase 4 to allow for corrections to take place. Any timeline less than 13 weeks will require TYCOM approval. Inspection criteria will not exceed 13 weeks.

Lost checks are defined as daily and situational checks not accomplished

Omitted checks are defined as: (1) MIPs/MRCs not installed that are required (e.g. FR, approved PMS feedback report, or ACN process). (2) MIPs/MRCs not scheduled that are required. (3) Line-out of MIPs or MRCs without a fully approved feedback report or justification

Note 1: If a work center is assessed to have omitted 10 percent or more of its required maintenance, to include situational PMS checks, the work center MAR will be reduced by 50 percent.

PV with CTS less than 80 percent will result in the loss of 3-M certification.

The 3-M self-assessment will be conducted on all work centers in the following manner:

SEER/Maintenance Accomplishment Rate (MAR): CPO or above will assess these areas utilizing enclosures located via web address ACF. 3MC will use the previous week of command spot check results to calculate ACF score for the quarterly self-assessment

T/A level (1-Depot, 2-IMA, 3-Tech Assist)

T/A level (1-Depot, 2-IMA, 3-Tech Assist)

The Snap-Shot

The Snap-Shot is a one day event that will provide COs, ISICs, and TYCOM an objective appraisal of a unit's 3-M program health. This is accomplished by a review of the previous four weeks of PMS, CSMP performance, and space inspection. Snap-Shot program is not part of 3-M certification process but may trigger a PV

TYCOM responsibilities

The TYCOM exercises primary responsibility for the effective operation and support of the 3-M program.

Scoring of Snap-Shot The Snap-Shot results will be forwarded to the applicable ISIC along with COMNAVSURFPAC/COMNAVSURFLANT N43 for review and follow up as necessary

a. PPR. b. CVF. c. CLER. 5. A successful Snap-Shot is achieved when PPR > 80%, and CVF/CLER are > 85%.

ISIC is responsible for scheduling all 3-M certifications, PV, or re-certifications with ATG. For a unit to reschedule 3-M events, the ISIC will request permission from the TYCOM N43 and N7 at a minimum of 30 days in advance

b. When a command fails to achieve CTS of 80 percent, the whole command will be reassessed within four to six months by ATG regardless of the departmental scores.

Five percent of the total command spot checks will be maintenance validations during 3- M certification, 3-M recertification, and 3-M training events.

e. The 3MC will verify a minimum of two EVVs per week are completed by each work center, not to exceed 4 percent of total configuration records.

There are three types of spot checks

historical, maintenance validation, and monitored maintenance; The monitored maintenance checks can be used by the command to validate equipment maintenance requirements and/or train the maintenance personnel.