Administration and Communication II
Which component or paragraph of the position paper is used to record the choice made by an approving authority?
Decision grid
The opening sentence of an award citation describes which of the following items?
Degree of meritorious service or heroic service, Duty assignment of the individual, and Inclusive dates.
Which of the following are effective writing principles?
Develop a thesis statement, Use reliable references.
What action should a Marine take to practice security at the source during a meeting with the media?
Ensure that no classified or sensitive information is revealed.
Which of the following are the basic steps to writing?
Follow prescribed format, Conduct subject research, and Create an outline.
During a meeting with the media, if you say, "We have started two new programs this year to improve safety," then which technique are you using to control the course of an interview?
Packaging/bundling
Per the lesson content, which directive type publishes Marine Corps policy and may also define the mission, delegate authority, and assign responsibility?
Marine Corps order (MCO)
Which of the following is a reason to talk with reporters?
Marines have a responsibility to tell the Marine Corps' story.
Which of the following are commendatory correspondence used to recognize a Marine's performance instead of a personal decoration?
Meritorious Mast,Certificate of Commendation,Letter of Appreciation
The commendatory remarks of an award citation include which of the following items?
Outstanding attributes, and Standard ending.
Which directive type conveys the "how to" and not the policy to the Department of the Navy?
Secretary of the Navy Manual (SECNAV M)
What is the definition of a thesis statement?
A sentence (or sentences) that summarizes the main idea of a paper
press conference
An individual delivers a statement to and fields questions from a group of reporters at a predetermined time and place in this type of interview.
Award recommendations should be submitted to arrive at the final awarding authority for adjudication at least __________ days prior to the desired presentation date to allow sufficient time for administrative processing.
60
"Events that may result in extensive property damage, injury, or even loss of life will raise both public and news media interest" describes which of the following circumstances for media interviews?
Accidents, Incidents, Crises, and Contingencies.
The awards program includes which of the following policy considerations?
Award recommendations may originate with the Marine's reporting senior or another officer but must be endorsed by the immediate commanding officer of the Marine being recognized.,Commanders in the chain of command may recommend a lower award than that originally recommended but may not approve a lower award and then stop further transmittal of the recommendation.
Which of the following are rules used to help alleviate the pitfalls of communicating while using e-mail? Select all that apply.
Be clear and concise, Watch your tone, and Be selective about who gets the message.
Checking your ribbons, badges, rank insignias, belt, and buttons are all part of which guideline used to prepare for an interview with the media?
Be mindful of your appearance.
Which of the following are rules used to help reduce the drawbacks of communicating while using e-mail?
Be selective about what messages you send.,Check your attachments and support material.,Be clear and concise.
This type may appear in a magazine and includes both in-person or on the phone; it is usually more lengthy than a broadcast interview.
What is the Marine Corps Public Affairs (PA) mission?
To communicate and engage with domestic and foreign public's.
Since the media may tell a story without our input, why is it important to talk with reporters?
To keep the media and public informed so their opinions of the Corps are not skewed
Which of the following are basic writing steps?
Use appropriate references.,Write the first draft.,Revise the draft.
Which of the following are effective writing principles?
Use pre-writing techniques.,Write with active voice.
Endorsement
Used by individuals and unit to exchange information through the chain of command
Used by individuals and units to exchange information both informally and formally
Letter of Instruction
Used for coordination events or to provide the commander's guidance on a one-time event
Action Brief
Used to address specific points of unresolved issues or to explain to a superior why a document should be approved, signed or released
Multiple-Address Letter
Used to correspond to more than one action addressee
Business Letter
Used to correspond with agencies, businesses, or individuals.
Memorandum for the Record
Used to document decisions which arise from meetings, conferences, phone, conversations, etc.
Memorandum of Agreement
Used to document mutual agreements of intentions, procedures, etc.
Trip Paper
Used to outline and document what was accomplished during a temporary assigned duty trip
Position Paper
Used to present a position on a particular proposition or unresolved issue with background information to substantiate that position and to oppose contrary views
Point Paper
Used to present hey point, facts, positions, or questions to a recipient in preparation for discussions outside of the command
Information Paper
Used to provide factual information to prepare the recipient for meetings or briefings
AA Form
Used to standardize certain routine action which reduce the administrative workload
Which e-mail writing rule includes not shouting (i.e., writing in all capital letters) to avoid being rude?
Watch your tone
Letter of Appreciation (LOA)
Written using the standard letter format outlined in the Correspondence Manual
Which type of award is issued to an individual to denote participation in an operation, armed conflict, national emergency, or expedition, or to denote service requirements fulfilled in a creditable manner?
Campaign or service
What are the Marine Corps Public Affairs activities?
Command information, Public information, and Community engagement.
Standard Letter
Common format used to correspond officially within the Department of Defense.
Which Public Affairs activity encompasses issues of interest to the general public, businesses, military-related associations, and other non-news media entities?
Community engagement
Which of the following are the commander's responsibilities for the awards program?
Examine specific actions and outstanding performance; then submit award recommendations. Promote timeliness.
Which of the following are guidelines used to write a summary of action for an award recommendation?
For the Navy and Marine Corps Achievement Medal, a single page SOA in bullet format is adequate.,In the summary of action, provide specific examples of the Marine's performance and the manner in which it was accomplished, together with the results and benefits derived.
Which of the following is the most effective way to use acronyms?
Introduce acronyms upon first usage by including the complete terms for which they stand and then the acronym may be used without explanation.
5 Paragraph Order
Issued for the purpose of coordination the execution of an operation
Which of the following are guidelines on how to prepare for an interview with the media?
Know the medium that you will be working with?television, radio, or print?and the specific requirements of each.,Be mindful of your appearance, whether in uniform or in appropriate civilian attire.,Gain situational awareness by being aware of any breaking news stories.
Which of the following are guidelines for how to prepare for an interview with the media?
Know the subject matter and research possible questions. Consult with your PA officer. Develop two or three main points that you would like to focus on.
Which correspondence type is used for coordinating events or to provide the commander's guidance on a one-time event?
Letter of instruction
Commanders' responsibilities for the awards program include which of the following?
Limit decorations to those personnel whose performance of duty is exceptional.,Submit award recommendations per MCO 1650.19 and SECNAVINST 1650.1.
When meeting with the media, individuals must practice security at the source which is defined as what?
Not sharing with the media information, photos, or videos that are inappropriate for release
Which type of award is bestowed on an individual for valor, heroism, outstanding achievement, or meritorious service?
Personal
The __________ is used to present key points, facts, positions, or questions to a recipient in preparation for discussions outside of the command.
Point paper
Which staff action paper is used to present a position on a particular proposition or unresolved issue with background information to substantiate that position?
Position paper
How should operations security (OPSEC) be practiced when dealing with the media?
Practice security at the source.
Talking Paper
Prepared in narrative from for use during meeting or oral discussions to advance a point of view or summarize a proposal
Certificate Of Commendation
Produced in landscape format and printed on the NAVMC 10631 form
Meritorious Mast
Produced in portrait format and printed on the NAVMC 10935 form
Which component or paragraph of the position paper is used to describe the reason for which the position is being developed?
Purpose
The __________ paragraph or component of the position paper states clearly and concisely what you recommend to be done.
Recommendation
Which of the following is the Department of the Navy reference that provides guidance on the awards program?
SECNAVINST 1650.1
What standard system of numbers does the Department of the Navy use to categorize directives and correspondence?
Standard subject identification code
Which of the following are steps in developing a thesis statement?
Start with an idea and do research on the topic.,Brainstorm to stimulate ideas about the topic.,Narrow your focus to what you want to write about.
Which type of media interview is usually conducted in an office, one-on-one with a reporter and a camera crew, and in a relaxed and informal manner?
Television
Which of the following are policy considerations for the awards program?
The awarding authority is the commander who will make the final decision on the award recommendation. When deciding what level of award to recommend, consider the quality and extent of meritorious service performed and the level of responsibility, not the grade, of the individual.
Remote
The interviewer is geographically separated from the guest who will be viewed onscreen in this type of interview.
Radio
This type can be a face-to-face conversation; phone interview, live or not live; and can result in sound bites taken in whole or in part from the interview.
Ambush
This type involves an unexpected and impromptu encounter that usually is disconcerting and face-to-face.
Television
This type is usually conducted in an office, one-on-one with a reporter and a camera crew; as a rule, it is relaxed and informal.
Panel
This type is usually formal and organized, and uses a prepared discussion point or questions to talk with the board or group members.
