Call Center

What is the key to success in a call center?

A call center is all about providing quality service to customer. If you are good at handling customer well and offering a good service then you can be successful in call center.

Mention why a departed customer analysis can help your organization?

A departed customer analysis can help your organization in following ways: Get valuable insight on why your customer departed from you Which competitor is being selected to replace your company service What was the expectation of your former clients Help to understand weakness and gaps within product line or services.

What do you understand by the term "Customer Satisfaction"?

Any business depends upon the quality of the service offered to the customer. To do so, you need to understand the customer's need and their problems. You have to consider things from their point of view and try to meet their demands and requirements.

Do you enjoy working in a team?

Any work in an organization requires a team work. So, answer to this question should be always positive.

Explain what steps will you take to deal with your unsatisfied customer?

Apologize and offer a better option Act quickly and resolve the customer complaint Take responsibility for what made customer unhappy

Why do you think you'd enjoy working in a call center?

As I am an extrovert person and I like to interact with people, call center job is a perfect for me. I like to resolve customer's queries and face the challenges positively. Also, the pace of work in call center and team members friendliness always motivates me to work for call centers.

Mention factors you need to take into consideration before doing a survey for customer service satisfaction?

Before doing survey for customer service satisfaction, First consider the objective of the survey Make your survey accessible online Keep open-ended questions and keep survey narrative Consider negative feedback equivalent to positive feedback it is equally important Select the survey method that can yield real information in real time Target putting questions that are relevant to service

Mention the types of customer service field?

By phone Public relationship Face to face

How you rate yourself on communication skills?

Call centers always look for an employee with good communication skills, and you can rate yourself near 8-9 out of 10.

Do you like multi-tasking or you prefer to tackle one problem at a time?

Depending on the situation, I could do multi-tasking or could tackle one problem at a time. But multi-tasking always has the upper hand because it increases your efficiency at the call center.

Mention how do you measure - good customer service?

Good customer service can be measured on following basis, Number of repeat customers Number and type of customer complaints received Number of referrals given by current customers Customer satisfaction surveys Benchmarking service with competitors Rate at which number of customers enrolled to your service

What are the key features you think that customer associate should possess to become perfect customer associate?

Good listening skill, problem-solving, concentration, and patience are some key features that make a perfect customer associate.

While talking to customer, what are the procedures you follow?

Greet Customer Introduce yourself to customer Ask customer how you can be helpful to him/her Listen to the customer patiently Try to help the customer with best possible solution Cross check with the customer if he/she is satisfied with the solution Make sure whether customer need any further assistance

Are you comfortable with night shifts?

HMMMM?

Give an example where you use some data to improve customer service without spending any money?

I have retrieved a number of support emails that we received from our clients and figured out that a number of questions were asked repetitively. I searched online forums and knowledge base to find out the solution for these questions. I made a document of the solution which is now accessible to the customer. It was cost effective and helped reduce common repetitive questions from the client.

Explain what would you do if the customer says that it took you long to resolve an issue?

If customer says that it took you long to resolve an issue, First ensure the customer that you are not far from him and was busy with his task all the time You have to give him an expression that he or she is the only customer you are worried for If required give him the explanation of whole operational path and the areas where the task can get slower

What if the customer is not happy with your answer or solution?

If the customer is not happy with the answer or solution, then I will ask customer to hold the line and pass on the call to supervisor or a team leader.

What experience do you have in a call center?

If you are fresher and you don't have experience, then you can mention something that can relate you with a call center. Example, I have worked in desktop support, or I am holding a certificate for mass communication, etc. WRITE Look up customer service diploma!!!!!

How do you deal with the question you don't know the answer that customer asked?

If you don't know the answer to the questions Never say, "I don't know". Instead say " Hold on while I look for the information" Tell customer it's a technical information and requires a specialist, I'll get back to you shortly with some possible solution You can also tell customer like this - It's a timely question and requires some time to gather XYZ information As per the latest information what we suggest to you.... I can answer that in part, but like to consider it further and get back to you Do anything else that seems proactive while putting them on hold or passing note to colleagues, you can also keep them engaging by asking questions

Can you handle multiple calls at the same time?

If you have an experience of handling multiple calls, then narrate the same. In case you don't have experience mention that once training is provided, I could handle multiple calls with ease. QUESTIONS TO ASK: How many calls am I expected to take at once? How long does it take for the typical person to get up to speed in this position? How often am I reviewed and receive feedback?

What will you do in a situation where system shuts down and you still handling customer on the phone?

In the middle of handling phone, if the system crashes then I will ask the customer to hold for some time till I get a power back up and if not then try to resolve his/her problem with my knowledge. The best thing in such situation is to ask the customer to call back or note his contact details so you can call once the system is back.

Our call center is involved in activities that bend many laws. Would you work with us? Pay is huge

Personal ethics and integrity are indispensable to me while selecting my place to work. I will have to regretfully decline.

What will you do if customer abuses you on the phone?

The first thing that I will do is to stay calm and listen to the customers problem, and try to figure out what made him/her annoyed. Then I will assure him/her to solve their problem. The last thing that I will do is to identify the root-cause that creates problem to the customer, fix it and ensure it never happens again.

Mention what are the key aspect that help to improve customer service?

The key aspect to improve customer service, Data analysis: Analyze the preferences of customers based on the data collections Automation of business process: To improve customer satisfaction and speeding up the business process implement the automation of business process Self-service optimization: Explore new ways for customer interaction with your business Workforce effectiveness: Integrate new tools and technology to improve customer service

Mention what are the key attributes of a call center executive?

The key attributes of a call center executive are Friendly attitude Ask the right questions Accurate answers to the customer query Professional phone relationship Be the face of the organization View a customer's complaint as an opportunity to gain the customer's respect Resolve complaints patiently

What are key attributes of a customer service representative?

The key features for customer service executive are- Professionalism Politeness Friendly Courteous Helpful

What are the types of call center and what is the difference between them?

The types of call center are Inbound Call Center Outbound Call Center Inbound Call Center: In an inbound call center, customer associate will receive the calls regarding the customer's queries or demands. Eg: Customer is calling a Telecom Company to know the current tax on internet service they provide. Outbound Call Center: In an outbound call center, customer associate will make calls to their customer, regarding business or related to sales. Eg: When you receive a call from a bank offering a personal loan.

What are your strengths?

This is the common question, you might face in any interview. So, prior to interview do your homework and jot down your strengths like subject knowledge, computer skills, communication etc. Also, how you can relate your strength to your current job. For example, you have a good hold on some language, or you have some good marketing skill or having ability to convince other. WRITE

Why we should hire you for our company?

This question is an opportunity for you to showcase your talent and skill. You can convince the interviewer by bringing their attention to your talent how perfect you are for that job. Also, you can mention some innovative ideas or concept that can help increase efficiency in processes. You can answer this question by sharing past experience, education, and personality traits and how they fit the job. For example: "I am a hard-working guy and a quick learner." Also, "I like the concept or idea that the company is working on and it is what exactly I was looking for.

According to you, what is the job of a call?

This question is asked by interviewer to know your awareness of the job profile. So based on your answer they will decide what role or position they will assign to you. For instance, if you say that call center is about dealing with customer problems they will assign you a customer associate Role. On the contrary, if your answer is that a call center is for developing new business, where newer employees get an opportunity to develop their career, they might put you in a HR department.

What is your typing skill?

This question means how many words you can type in a minute. If you know the number, you can mention it but if you don't know then just tell that you are good in typing skills. FIND OUT TYPING SKILL

How to deal with the difficult customer?

To deal with a difficult customer you need to do following things Listen to customer actively Rephrase their concerns Present a viable solution Take action and follow up Fix the problem at hand immediately Use the feedback Reduce the unpleasant situation happen again with customer

How to deal with abusive/slang using customer?

To deal with abusive customers, Give a positive response: Assure the customer that you are there to help him and tell them that you require certain information from them to carry forward Personalize the conversation: Personalize with the conversation and call the customer by name and refer to their company by name Declare your intent and boundaries: Let your customer know that you can solve the problem and their demands are reasonable. You should not allow customer to continue if they are too much aggressive; it's time to use other strategies Transfer the call: The best way is to switch on the call to the most experienced personnel or supervisor. Sooner you transfer the call, the customer will calm down -it's a natural psychology. Discontinue the conversation: Warn customer if he continues with abusive slang you will end the conversation. If the customer is still abusive even after speaking to them politely, it's better to discontinue the conversation by telling them to contact the customer service complaint department for further discussion.

Explain how to deal with the customer having language barrier?

To deal with customer having language barrier, Install translation aids on customer service workstations Offer chat, e-mail or customer support options in their native language if possible on top of the phone calls Hire additional personnel with the language skills needed to work with this customer segment Enroll language barrier procedures that can be used when handling foreign customer calls

How to deal with unreasonable customer demands?

To deal with unreasonable customer demands, To avoid conflict with your potential customer, you can always offer him an option that is reasonable Pre-qualify your customer, before allocating anything to your customer make sure you understand well your customers demand Say-no without hesitation if the demand is illegitimate Keep your patience while dealing with such unreasonable customer demands

Explain how to get a responsive customer feedback?

To get a responsive customer feedback, Offer feedback options on every page of your site Present visitors with easy feedback form by giving them selective option Give visitors easy-to-use ratings systems Give option for a newsletter to skip or to register Deliver feedback to responsible person directly via e-mail notification Avoid multiple choice of answers instead encourage customer for descriptive feedback

How you handle work-pressure?

To handle a pressure situation, I always try to keep the focus on work and avoid frustration.

Explain how would you handle negative feedback from angry clients?

To handle negative feedback from angry clients, Customer representative should be able to manage customer without being dominated He should not be overwhelmed by a disapproving customer Try to listen and understand customer issue before going after suggestions or solution

How one can improve customer interactions?

To improve customer interaction, Admit your mistakes even before your customer does and apologize Take follow up if a problem is solved Practice active listening so your customer feel heard Try to identify a common interest or liking with the customer

To improve customer service what will be your approach?

To improve customer service, my approach would be to take feedbacks from the customer and ask them how we can improve in solving their problem and render them a good service.

Explain how can you resolve the problem to customer's satisfaction?

To resolve the problem to customer's satisfaction, you need to follow the following techniques. Talk to the customer: Standard emails or letters might work in some cases, but often you can achieve more quickly with a phone call. It will make feel customer more personal and understand their complaint Figure out the problem and requirement: Listen carefully to your customers need carefully and ask them what they want Ask about wider issues: Ask open ended questions like - is he happy with your service or product? What other feedback does he want to give? Confirm your solution: To avoid dispute after coming up with solution on phone, it's better to take follow up by email or letter Take follow up: This is where most people miss- get a member of your staff to check that all is well. It will help to minimize the common problem faced by customers.

Explain how can you turn down a request from a valued client?

To turn down a request from a valued client, you have to Remain polite and well mannered Adhere to company's policies Explain the situation or reason for denial Try to remain reliable to customer

Explain how can you create a new opportunities for customers proactive engagement?

Use internet service to contact customer on social media Use mobile often to reach maximum customers by sending personalized context-relevant offers or services Customer Interactions must be relevant to customers interest to gain their trust and encourage them Analyze the customer data and behavior using business intelligence tool, to understand its expectation for the service you offer Use cloud platform to keep your service updated with the latest technology and with minimum expenses

Explain how to deal with customers who deny to pay for service/product?

Work with the customer not against him: Try to figure out the exact reason why he is not willing to pay without getting angry on him. Be friendly and try to come up with possible options and plans that might resolve the situation Communicate often in writing and document everything: Always start with a non-threatening written message asking for the prompt resolution by a specific date Don't get personal or angry: Try to listen to customer with empathy it might be possible that your customer is in real financial crisis, so instead of losing your nerves try to handle situation with empathy Turn to collection service at last: Turning down to an attorney or collection agency should be your last resort. Also, remember that a collector takes a hefty portion of any recovery while legal steps will include the cost of hiring an attorney and other hidden charges.

Mention some of the useful online tools that can be used for better customer service?

or better customer service tools that are used Zendesk Assistly Zoho support Kayako Freshdesk Uservoice Conversocial Get Satisfaction etc.