CAPM Chapter 3: Project Management Process

Adaptive Development Life Cycles

involve a fixed schedule as well as fixed cost. The scope is broadly defined with understanding it will be refined as the project continues

Incremental and Iterative Life Cycles

involve enough early planning of high level scope to create preliminary estimates of time and cost, a little more of the scope is developed with each increment or iteration

What is a plan driven project life cycle?

predictive development life cycle that requires scope, schedule, and cost to be determined early in the life of the project

The ____________ is the logical breakdown of what a project manager needs to do to product the project's deliverables.

project life cycle

Steps for a large project with a predictive life cycle

1. Feasibility 2. Planning 3. Design 4. Production 5. Turnover 6. Start-up

What are the 5 steps of the project management process?

1. Initiation (start) 2. Planning (plan) 3. Execution (do) 4. Monitoring and Controlling (check and act) 5. Closing (end)

What are the 4 outputs of project monitoring and controlling?

1. Project initiating to review the project charter 2. Project planning to elaborate plans as new information is learned 3. Project executing to repair defects and implement approved changes, including corrective or preventative actions 4. Project closing if the project is completed or terminated

What are 3 reasons for entering project planning?

1. Project initiation is complete 2. Project executing necessitates ongoing planning 3. Project monitoring and controlling necessitates additional planning

What are the 3 reasons for entering project closing?

1. Project phase is complete 2. Project is complete 3. Project is terminated

What are the 2 reasons for entering project execution?

1. Project planning is completed 2. Integrated change control results in a change project management plan

What are the specific processes for project initiating?

1. Develop Project Charter 2. Identify Stakeholders

Steps for a large project with an adaptive life cycle

1. Feasibility 2. Initiation 3. Release planning 4. Release 5. Close-out

What are some processes of project planning?

- Develop Project Management Plan - Plan Scope Management - Collect Requirements - Define Scope - Create WBS - Plan Schedule Management - Define Activities - Develop Schedule - Determine Management - Plan Communication Management - Plan Risk Management - ID risks - Perform Qualitative and Quantitative Risk Analysis - Plan Risk Responses - Plan Procurement Management - Plan Stakeholder Management

What are some processes of the execution process group?

- Direct and Manage Project Work - Manage Project Knowledge - Manage Quality - Acquire Resources - Develop Team - Manage Team - Manage Communications - Implement Risk Responses - Conduct Procurement - Manage Stakeholder Management

What are some processes of the monitoring and controlling?

- Monitor and control project work - Perform integrated change control - Validate scope - Control scope, schedule, quality, cost, resources - Monitor communications and risks - Control procurement - Monitor stakeholder engagement

What are the 3 reasons for entering project initiation?

1. Business need 2. Beginning an new phase of the project 3. Project has so many problems that you need to reevalutate the business need

What are the 3 key inputs for project monitoring and controlling?

1. Requested changes, including recommended corrective and preventive actions and defect repair from all sources 2. Work performance data 3. Deliverables

Any artifact, practice, or knowledge that can be used in your project and generally makes it easier to manage is called a(n): a. organizational process asset b. infrastructure c. commercial database d. scheduling software

A

One difference between organizational process assets (OPAs) and enterprise environmental factors (EEFs) is that: A. OPAs are specific to the performing organization B. OPAs address physical environmental elements C. EEFs include the knowledge gained on prior projects D. EEFs are internal to the organization

A- OPAs are specific to the performing organization

The development life cycle that is used when the detailed scope is defined and approved before the start of an iteration is: a. adaptive b. incremental c. predictive d. iterative

A- adaptive

What is likely to take place during the executing processes? a. completing the work defined in the project management plan b. obtaining authorization for the project c. tracking, reviewing, and regulating process and performance of the project d. defining the course of action required to attain the objectives of the project

A- completing the work defined in the project management plan

There are 2 categories of organizational process assets. The category that is typically not updated as part of the project work is called: a. process, policies, and procedures b. resource availability c. organizational knowledge base d. employee capabilities

A- process, policies, and procedures

Which of the following takes place during project planning? A. Creating the WBS dictionary B. Determining high level requirements C. Refining control limits D. Validating scopes

A. Creating the WBS dictionary

Project closing includes all of the following except? A. Determining performance measures B. Handing off the product of the project to the customer C. Making final payments on contracts D. Updating the company's organizational process assets

A. Determining performance measures

Which of the following activities takes place in the initiating process group? A. Ensuring that high level product scope is as detailed as is practical B. Ensuring continued understanding of the work C. Removing roadblocks D. Reviewing bids and selecting sellers

A. Ensuring that the high level product scope is as detailed as possible

Which of the following is the most appropriate thing to do in the executing process group? A. Evaluate individual team member performance B. Evaluate customer satisfaction regarding the project C. Determine acceptance criteria D. Decide what level of accuracy is required for estimates

A. Evaluate individual team member performance

Which of the following takes place during monitoring and controlling? A. Performing procurement inspections B. Facilitating the resolution of conflicting objectives C. Expending and managing project funds D. Creating a recognition and rewards system

A. Performing procurement inspections

For the exam, which life cycle should you refer to (assume)?

Assume all project life cycles are plan driven unless otherwise stated

What impact does a matrix organization have on project team management and development? a. team development is simplified b. team development becomes more complex c. there is no impact d. team development does not take place in matrix organizations

B

A project management office (PMO) that directly manages a project is considered: a. controlling b. directive c. predictive d. supportive

B- directive

Which of the following statements is true regarding project management? a. it should focus on the life cycle of product-oriented processes b. project requirements may be met without intentionally management interrelated activities c. it is an integrative undertaking that requires alignment among processes d. projects exist within a closed system in the organization

C

______ is the framework within which authority is exercised in organizations a. enterprise environmental factors b. organizational structures c. governance d. organizational process assets

C- governance

The life cycle that is generally used when the project scope is well-defined is called: a. incremental b. adaptive c. predictive d. iterative

C- predictive

One difference between a program and a portfolio is that: a. programs are unique endeavors while portfolios are continuous b. a portfolio's success is dependent on the performance of the portfolio items, while a program's success is based on the program charter c. programs are a set of related projects, while portfolios include all projects, related or not d. programs have a businesss scope, while portfolios have a strategic scope

C- programs are a set of related projects, while portfolios include all projects, related or not

Performing a phase gate review helps focus the project on: a. potential risks that should be identified b. additional requirements for the project c. the business need for the project d. procurement items that may be needed in the phase

C- the business need for the project

Which of the following about change-driven development life cycles is true? A. With an adaptive development life cycle, work is planned in long increments, which lessens the need to change and re-prioritize customer requirements B. Change driven projects use waterfall life cycles C. Adaptive development life cycles involve fixed costs as well as a fixed schedule D. Scope, schedule, and cost are all well-defined early in a project using an adaptive development life cycle

C. Adaptive development life cycles involve fixed costs as well as a fixed schedule

What is the specific process that is part of the project closing?

Close project or phase

What is the key benefit obtained from project planning processes? a. allows the project manager to manage stakeholders' expectations and coordinate project resources b. provides a way to track and review progress and manage changes agressively c. aligns stakeholders' expectations with the project's purpose d. helps the team define the strategy, tactics, and course of action to complete a project

D

When a project is divided into phases, how do the Process Groups apply? a. it's usually not necessary to go through the Initiating Process Group again b. planning of a prior phase will probably be sufficient for the next phase c. monitoring and controlling will be simplified because of your experience in a prior phase d. all process groups may be repeated for each phase

D- all process groups may be repeated for each phase

A _____ is a collection of various components that together can produce results not obtainable by the individual components alone a. portfolio b. project c. program d. system

D- system

During which process group does the Perform Integrated Change Control process take place?

Monitoring and controlling

During which process group should a procurement strategy be selected for each project contract?

Planning

What is the status of a project when the project team has completed all the required work packages and the final deliverables have been sent to the customer?

The project is in the closing process

Hybrid Development Life Cycle

a hybrid life cycle is a combination of a predictive and an adaptive life cycle

What do you do during project closing?

confirm that all of the requirements in the project have been met

During which process group does the Direct and Manage Project Work process take place?

executing

During which process group is the project work defined in the project management plan completed?

executing

In which process group does the project manager establish and manage communication channels?

executing

What process group does the project manager focus on while managing the project, engaging stakeholders, and communicating according to plan, while the team is completing the project activities?

executing

What is a change driven project life cycle?

use iterative, incremental, or adaptive (agile) development life cycles, and have varying levels or early planning for scope, schedule, and cost

What are other names for the plan driven project life cycle?

waterfall or traditional